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HomeMy WebLinkAboutReso 1994-17554 RESOLUTION NO. 17554 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA RESCINDING PRIOR COUNCIL APPROVAL OF CONTRACT FOR ASPHALTIC CONCRETE, AND AWARDING CONTRACT TO CALIFORNIA COMMERCIAL ASPHALT CORPORATION WHEREAS, at its meeting of June 14, 1994, Council approved Resolution No. 17523 awarding a contract to Sim J. Harris Company for asphaltic concrete to be used by Public Works/Operations during the period July 1, 1994 through June 30, 1995; and, WHEREAS, the contract was awarded to Sire J. Harris Company, San Diego, but has not yet been executed, and is therefore revocable; and, WHEREAS, the contract is non-exclusive and binds the City only to the prices bid when materials are requested; and, WHEREAS, during the evaluation of bids received, staff inadvertently did not notice that California Commercial Asphalt Corporation proposed to furnish the AC from their plant on Hollister Street instead of the Carroll Canyon Plant; and, WHEREAS, the bid specifications called for pick up of the material at the vendor's plant so that the job site could be prepared while trucks were on route to pick up hot material and application made upon return; and, WHEREAS, the low bidder Sim J. Harris Company is located at the junction of Highway 163 and 1-15 with a round trip driving distance of 34 miles; the second lowest bidder, Lakeside Asphalt, is located 3 miles north of Lakeside, off Highway 67 with a round trip driving distance of 63 miles; and the third lowest bidder, California Commercial Asphalt Corporation is located at 387 Hollister Street, San Diego with a driving distance of 8 miles round trip; and, WHEREAS, based on the estimated usage and 7 ton load average, 1,286 trips are projected during the year to transport the material; and, WHEREAS, a representative of the apparent low bidder, Sim J. Harris Company, has been informed of the intention to consider transportation costs in the overall evaluation, and has registered no complaint and Sim J. Harris Company was awarded the Fiscal Year 1993-94 contract as the second lowest bidder based on consideration of transportation costs; and, WHEREAS, when the cost for the City to transport the material is added to the bids submitted, California Commercial Asphalt Corporation become the most economical bid. Resolution No. 17554 Page 2 NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby rescind Resolution No. 17523 awarding the contract to Sim J. Harris Company and awards the contract for asphaltic concrete to California Commercial Asphalt Corporation, known as document number CO94-109, a copy of which is on file in the office of the City Clerk. Presented by Approved as to form by Ruth M. Fritsch Director of Finance Assistant City Attorney Resolution No. 17554 Page 3 PASSED, APPROVED and ADOPTED by the City Council of the City of Chula Vista, California, this 12th day of July, 1994, by the following vote: YES: Councilmembers: Fox, Horton, Moore, Rindone, Nader NOES: Councilmembers: None ABSENT: Councilmembers: None ABSTAIN: Councilmembers: None Tim Nader, Mayor ATTEST: Beverly~A. ~,'uthelet, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that the foregoing Resolution No. 17554 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 12th day of July, 1994. Executed this 12th day of July, 1994. Beverly uthelet, City Clerk