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HomeMy WebLinkAboutOrd 1979-1891 ORDINANCE N0. 1891 AN ORDINANCE OF THE CITY OF CHULA VISTA AhtENDING SECTIONS 2.56.020, 2.56.030 AND 2.56.230 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO THE PURCHASING AGENT ' By a unanimous vote on January 22, 1980, the City Council adopted this ordinance which places the central purchasing system under the direct supervision of the Director of Finance. The ordinance delineates the duties and the authority of the Purchasing Agent as head of the Purchasing Division. Copies of the ordinance are available at the office of the City Clerk, City Hall, 276 Fourth Avenue, Chula Vista. Lt-2— City erk \ ��� 1 i . . ' . . . � � . �� ORDINANCE NO. 1891 AN ORDINANCE OF THE CITY OF CHULA VISTA AhiENDING SECTIONS 2. 56. 020, 2 . 56. 030 AND 2 . 56. 230 OF THE CHULA VZSTA MUNICIPAL CODE RELATING TO THE PURCHASING AGENT The City Council of the City of Chula Vista does ordain as folloc•�s : SECTION I : That Sections 2 . 56. 020, 2 . 56 . 030 and 2 . 56. 230 of the Chula Vista Municipal Code be, and the same are hereby amended to read as follows : Sec. 2 . 56 . 020 Purchasing Agent - Appointment - Powers, Duties and Authority. The Director of Finance shall -appoint, in accordance with Section 507 and subject to the civil service pro- visions of the Charter, and the prior approval of the City Manager, a Purchasing Agent who shall be in the unclassified service as provided in Section 500 of the City Charter, and such deputies as may be necessary. The Purchasing Agent shall be the head of the Purchasing Division of the Finance Department and conduct a centra- lized purchasing system and shall have the pocaer, and it shall be his duty, to purchase or contract for all supplies , materials, equipnent and contractual services needed by any and all departments of the city in the manner provided for herein. The Purchasing Agent shall have the authority to: A. Negotiate, purchase and obtain supplies , contractual services and equipment used by the City in accordance with city and state law and such rules and regulations as are prescribed by the Director of Finance subject to the review of the City Manager or by the City Council. B. Act to procure for the city the needed quality in supplies, services and equipment at least expense to the city; C. Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases and sales; D. Prepare and recommend to the Director of Finance rules and regulations governing purchase of supplies, services and equipment for the city and amendments thereto as necessary. E. Keep informed of current developments in the field of purchasing, prices, market conditions and new products, and secure for the city the benefits of research done in the £ield of purchasing by other governmental juris- dictions, national technical societies, trade associations having national recognition, and by private businesses and organizations; -1- I F, Prescribe and maintain such forms as are reasonably necessary for the operation of the purchasing system and other rules and regulations ; G. Prepare and adopt a standard purchasing nomenclature for city departments and suppliers; H. Prepare, adopt and maintain a vendors ' catalog file. Said catalog shall be filed according to materials and shall contain descriptions of vendors ' commodities, prices and discounts; I . Exploit the possibilities of buying "in bulk" so as to take full advantage of discounts, and establish written policies for inventory management in size of purchases; ' J. Recommend the transfer of surplus or unused supplies and equipment between departments as needed and the sale of all supplies and equipment which cannot be used by any department or which have become unsuitable for city use and the scrapping or surveying of unsale- able surplus items ; K. Exercise propriety review over all purchases and make such recommendations to the Director of Finance as shall seem in his discretion to be appropriate. Sec. 2 . 56. 030 Exceptions to applicability - Procedure. The Purchasing Agent, with the approval of the City Council, by duly adopted ordinances recomnended by the Director of Finance and the City Manager, may authorize a department or office to purchase supplies and equipment � when such purchases may be made more advantageously in- ' dependently, provided that said authorization shall be � carried out in compliance with the procedures established by this chapter and on such forms as shall be determined by the Purchasing Agent. Sec. 2. 56. 230 Sale of Certain Unusable City Material - Procedure. The Purchasing Agent, with the recommendation of the City Manager and approval of the City Council, shall have the power to sell any real property ocaned by the city which has been declared by the City Council to have no present or future use for public purposes following the procedures set forth in either Sections 2. 56. 070 through 2. 56. 160 or Section 2 . 56. 170 , depending upon the estimated or appraised value of said property; provided, hocaever, that in the case of sale or disposi- tion of real property notice of such sale shall be published at least once in a newspaper of general circulation in the city, and all bids must be accepted and sales approved by the City Council. SECTION II : This ordinance shall take effect and be in full force on tdarch 1, 1980. Presented by Approved as to form by . � � C ;!! an'e F . Co e, City Ma er eorge D. Lin erg, City Attorney g� � � -z- FIRST READ AT A REGULAR MEETING OF THE CITY COUPJCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, HELD January 15 , 19 80 � AND FINALLY PASSED AND ADOPTED AT A REGULAR MEETING THEREOF HELD Januarv 22 , I9 $� , BY THE FOLLOWING VOTE, TO-WIT ; AYES� CounCilRlBn ; Hyde, McCandliss , Scott Gillow Cox- NAYES� Councilmen ; None ABSTAIN: Ccuncilmen ; None ABSENT: Councilmen � None �� ��� Mayor of ihe City of Chula Vista ATTE City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FI_�LA3Z, CMC, CITY CLERK of fhe Gity of Chula Vista, California, DO HEREBY CERTIFY ihai ihe above and foregoing is a full, irue and correct copy of ORDINANCE N0, 1s91 ,and ihat the same has not been amendedor repealed. DATED (seal) City Clerk CC-660