HomeMy WebLinkAboutReso 2014-045 RESOLUTION NO. 2014-04�
RESOLUTIOI� OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTII�TG BIDS. WAIVII�'G THE ERROR
II�� THE LOW BID FROM ATP GENERAL EI�'GIl`iEERIi�'G
CONTRACTORS AS IMMATERIAL. A��'ARDING THE
CONTRACT FOR THE "PAVEMENT MAJOR
RE}-iABILITATIOT' FISCAL ��AR 2012/20li (OVERLAY)
(STM373)" PROJECT TO ATP GEI�TERAL ENGINEERII�iG
CONTRACTORS II�' THE AMOUI�'T OF $2.917.69550.
APPROPRIATII�'G $�0.406 TO THE SUPPLIES AI�'D
SERVICES CATEGORI' WI7HIN THE PROPOSITION 1B
HIGHA'AY SAFETY FUND. APPROPRIATII�'G �478.610 TO
CIP STM373 OF PROPOSITIOI�' 1B HIGHV�'AY SAFETY
FUI�'D'S FISCAL YEAR 2013/2014 BUDGET BASED ON
UI�'ANTICIPATED REVEI�TUES. REDUCII`'G THE STM372
AI`'D STM379 CIP BUDGETS BY $470.000 .AND $322.410
RESPECTNELY Ii�' TRANSNET FUI�'DS AI�'D
APPROPRIATII�'G THE EQUIVALEI�'T AMOIJI�'TS TO
STM373. WAIVIi�'G CITY COUNCIL POLICY NO. �74-01
AND AUTHORIZII�'G THE EXPENDITURE OF ALL
AVAILABLE CONTII�'GENCl' FUI�TDS II�' AN AI�40UI�'T NOT
TO EXCEED $437.6�4.33
WHEREAS; City staff prepazed specifications for the "Pavement Major Rehabilitation
Fiscal Year 2012/20li (Overlay) (STM373)" and ad��ertised the project on Januar}� ]0; 2014;
and
WHEREAS; on January 29, 2014, the Director of Public Works Engineerine recei��ed sis
(6) sealed bids for the project as follo��s:
CONTRACTOR SUBMITTAL RESULTS TOTAL
SUBMITTED
ATP General Enaineering All requirements mei. $164.00
1 Contractors— Chula Vista. CA mathematical error. Actual bid �2,917,719.00
total is �2.917.883.00.
� SRI�4 Contracting and Pavine
Co. — San Dieeo. CA All requirements met 53,081,306.00
� TC Construction Co., [nc. — All requirements met �3.147.31�.00
San[ee. CA
� PAL General Engineering All requirements met �3;1�8;928.00
Contractors— San Diego, CA
Resolution No. 2014-045
Page 2
CONTRACTOR SUBMITTAL RESULTS TOTAL
5UBMITTED
5 Hazard Construction— San All requirements met $3,383,940.00
Diego, CA
6 Portillo Concrete, lnc. — Lemon All requirements met $3,381,47.i.00
Grove. CA
WHEREAS, the apparent low bid submitted by ATP General Engineering Contractors
("ATP") is below the Engineers estimate of $4,070,687 by $L152,968 (or approsimately
28.32% below the Engineer's estimate); and
WHEREAS, a mathematical error was made by ATP in Line Item 12 in that the product
of the unit number and the unit price was $164.00 lower than the actual product; and
WHEREAS, staff has determined that this error was immaterial, would not have afforded
ATP a competitive advantage over other bidders, and would not have provided them with
justification for withdra�i�ing their bid; and
WHEREAS, in addition to the error being immaterial, had the mathematical calculation
had been performed correctly, ATP's bid would still be the lowest by more than $160,000; and
WHEREAS, the total "Pavement Major Rehabilitation Fiscal Year 2012/20li (Overlay)
(STM373)" project is anticipated to cost $3,793,004.16 including $437,654.33 for contingencies,
staff time, material testing and other cost; and
WHEREAS, the follo«�ing transfers and appropriations into STM373 aze recommended
in order to provide sufficient funds for construction costs associated with this project;
• $478,610 from Proposition 1 B
• $470.000 from STM372 (TransNet)
• $�22,410 from STM379 (TransNet); and
WHEREAS, staff has verified the references and the work performed by the contractor
on previous City projects and has found their �vork to be satisfactory; and
WHEREAS; under Council Policy No. 574-01, the Director of Public Works may
approve a contract increase up to $168,884.78, based upon the base contract amount. It is
recommended that the Director of Public Works be authorized to approve change orders, as
necessary, up to the maximum 15% contingency amount of$437,654.33, which is an increase of
$268,769.55 over Policy No. 574-01 in order to continue the project without delay.
Resolution\'o. 2014-04�
Paee 3
NOA', THEREFORE. BE ]T RESOLVED that the Cit}� Council of the City of Chula
Vista does find, having considered the evidence presented in the documents and testimon�� at the
hearine; that the error in the bid from ATP General Engineerine Contractors is immaterial and
that it is in the public interest to ���aive the enor and accept the bid.
BE IT FURTHER RESOLVED that the Cin� Council of the Citv of Chula Vista does
hereb}� appropriate �50,406 to the Supplies and Ser��ices Categon� �iithin the Proposition 1B
High„�ay Safety Fund. appropriate 5478,610 to CIP STM373 of Proposition 1 B Hiehwa�� Safetv
Fund`s Fiscal 1'eaz ZOli/2014 budeet based on unanticipated revenues, reduce the STM372 and
STM379 CIP budeets by $470,000 and $322,410 respectively in Transi�'et funds and appropriate
the equivalent amounts to STM373.
BE IT FURTHER RESOLVED that the Cin� Council of the Cit�� of Chula Vista does
hereby accept bids; �vaive the error in the lo��� bid from ATP General Eneineering Contractors as
immaterial; award the contract for the '`Pa��ement D4ajor Rehabilitation Fiscal Year 2012/20li
(Ovedav) (STn43T)" project to ATP General Engineerine Contractors in the amount of
$2,917,69�.�0, �aaive City Counci] Policy No. �74-01 and authorize the Director of Public
V1'orks to spend all available contingenc�� funds in an amount not to esceed �437.6�4.33.
Presented b}� Approved as to form by
\
Richar A. o ins len . ooeins
Director of Public Works � itv Attome��
Resolution I�'o. 2014-0��
Paee 4
PASSED. APPROVED, and ADOPTED bv the Cirv Council of the Cit�� of Chula Vista.
California. this 11 th da�� of March 2014 b�� the follo���in¢ vote:
AYES: Councilmembers: Aeuilar. Bensoussan. Ramirez. Salas and Co�;
\'A1'S: Councilmembers: None
.ABSENT: Councilmembers: None
(����k�-
Chen l Cox. a1�o
ATTEST:
���bn/��.�
Donna R. Norris, QMC; City Clerk
STATE OF CALIFORi\'IA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
1, Donna R. Noms, City Clerk of Chula Vista, Califomia, do hereby certifi� that the fore�oing
Resolution No. 2014-04� was dulv passed, approved, and adopted by the City Council at a
reeulaz meetine of the Chula V ista Cim Council held on the 11 th dav of Mazch 2014.
Executed this l lth dav of March 2014.
� �������
Donna R. Noms. C. Citv Clerk