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Home My WebLink AboutReso 1995-18007 RESOLUTION NO. 18007 RESOLUTION OF THE CITY OF CHULA VISTA AMENDING THE FY 1995/96 CITY BUDGET TO ADD TWO GRANT-FUNDED, UNCLASSIFIED BEBC FULL-TIME POSITIONS ($106,700) AND TO TRANSFER THE BORDER ENVIRONMENTAL BUSINESS CLUSTER CONTRACTUAL SERVICES ACCOUNT TO THE BORDER ENVIRONMENTAL COMMERCE ALLIANCE OPERATIONALACCOUNT (100-0262); 2) AUTHORIZING STAFF TO NOTIFY THE ECONOMIC DEVELOPMENT ADMINISTRATION THAT THE BORDER ENVIRONMENTAL BUSINESS CLUSTER WILL BE DIRECTLY ADMINISTERED BY THE CITY OF CHULA VISTA; AND 3) APPROPRIATING ~35,083 TO THE CITY'S BECA FY 1995/96 BUDGET FOR THE PURCHASE OF EQUIPMENT WHEREAS, on June 27, 1995, Council appropriated the FY 1995/96 (Year 1 ) Border Environmental Commerce Alliance (BECA) budget in the amount of $956,536; and WHEREAS, this appropriation included three separate budgets in the City's contract with Economic Development Administration (EDA), the program's primary funding source; and WHEREAS, staff is recommending that the Border Environmental Business Cluster (BEBC) be directly administered by the City; and WHEREAS, therefore, staff is requesting that the BEBC contractual budget be transferred to the City BECA administration budget and that two BEBC City positions be authorized and the two existing BEBC staff be transferred to these positions; and WHEREAS, concurrently herewith the City is amending the BEBC budget and creating two new BEBC positions in accordance with staff's requests; and WHEREAS, it is also necessary to adopt the amended Year 1 BECA Program Budget. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby amend the FY 1995/96 City budget by revising Division 0262, referred to previously as the Year 1 Border Environmental Commerce Alliance budget, to include two additional full-time BEBC staff positions, appropriate an additional ~35,083 for the purchase of equipment and read as delineated in Attachment A. BE IT FURTHER RESOLVED, the two unclassified positions are as follows: Job Title Salary Ranqe Job Description BEBC Contract Manager $48,000-63,530 Attachment B Administrative Assistant/Office Manager $18,600-24,000 Attachment C Resolution No. 18007 Page 2 Presented by Approved as to form by Chris~'ne~-~j¢~l~ og~ard ' Director of Community Development ~ney Resolution No. 18007 Page 4 ATTACHMENT B CITY OF CHULA VISTA Class Specification BEBC MANAGER DEFINITION Under general supervision of BECA Director within the Community Development Department, performs professional management of a variety of complex tasks involving the development and implementation of the BEBC - a business incubator program. EXAMPLES OF TYPICAL DUTIES: Typical duties include, but is not limited to the development and implementation of a business ncubstor marketing plan and networking programs; solicitation of corporate sponsorship and grants Io support additional incubator programs. Development and implementation of specific business sup" programs to assist incubator tenants in reaching their goals for growth and success. Vlar~.,,mg staff and consultants, maintaining key relationships with community*based organizations, !a well as, economic development, environmental and the business incubation industry groups. ::)ESIRABLE QUALIFICATIONS: Train}no and exoerience - Any combination of Training and experience equivalent to graduation ~rom college with a degree in business administration, public administration, or 8 related field, and :ire years of increasingly responsible experience in government and/or private business sector nanagement. Business incubator management experience is highly desirable. Knowledoe. Skills. and Abilities - Include but not limited to; knowledge of economic fevelopment policies and programs; strategic planning skills; business incubator operation. Excellent ~enior-level negotiating and communications skills; strong public relations abilities. Experience with >ublic/private partnerships; administrative experience, including budgeting, contract administration, }rant administration, non-profit operationa, technology transfer and knowledge of technology-based }usinessea particularly in the environmental industry. Typical Duties are examples of duties performed by employees in this class. The list may not nclude all required duties, nor ere all listed tasks necessarily performed by everyone in this class. tERM OF EMPLOYMENT - The BEBC Manager position will be grant funded for a maximum of 34 months and as such Nill!: unclesallied AT-WILL position. In no event shall the position term extend beyond the Economic Development Administration (EDA) grant funding for this position. · lIT Resolution No, 18007 Page 3 ATTACHM A YEAR I IECA FROGRAM BUDGET FUNDING SOURCES PROGRAM GRAND OBJECT DESCRIPTION ITATE BOA COSG REVENUE1 TOTAL TOTAL Stiff Services2: 6101 Salaries 00 177,326 0 29,160 0 0 206,485 6103 Overtime 0 2,608 0 0 2,608 6141 Retirement 0 26,838 4,048 0 29.886 6142 Employee Benefit Plan 0 23,458 6,450 0 28,908 5143 MealScare 0 3,350 454 0 3.8~)ar 1271,661 Specialized Contract Services:$ 6201 Professional Services 0 4,300 0 34,700 $ 39,000 6202 Other Contrlctusl Services 0 13,200 0 0 13,200 5203 Contract Services I 91,0S0 332.252 0 36,232 459,534 BEBC Development Fee4 0 0 0 80,000 60.000 1571,734 8221 Travel 0 I 3,000 0 0 I 3,000 5224 Training 0 1,282 0 I 1,718 3,000 8398 Clpital Outlay 0 48.542 0 4,926 63.468 5271 Copier Losses 0 6,270 0 0 8,270 5301 Office Supplies 0 4,400 0 600 4,900 6212 Printing and Bincling 0 2,000 0 S,S00 8,600 4 "~ 5218 Postage 0 2,000 0 0 2,000 6252 Telephone 0 4,300 0 0 4,300 6331 Publications & Subscriptions 0 3,500 0 1,600 S,000 5298 Security System & Jenitorisl 0 9.632 0 0 9,632 6251 Utilities 0 20,230 0 0 20.230 6262 Msimenence 0 4,188 0 0 4,198 6233 Insuqnce 0 2,640 0 0 2,640 5253 Waste Romevii 0 1,058 0 0 1,056 S3gg Program Reserve 0 0 0 I 20,000 20.~QO I 148.19, S 991.81! 1 Pmgmm Revenue II le~jeet~l iramine from IEBC ~m~tsl fees, eeq)eeto sliMships, BM, potentjelJy, ~ilnt fees. · ~faffSeN/cei refer to 1.00 BECA DWeetor; 1.00 8ECA Ceetrect MeMOir, end 1.00 BECA &dmin~riltve Asliltent, plus the le~pesed full-time BsBC Manager and BEBC Administrative Assistant%Office Mereget. Each position was budgeted to allow hidn0 up to *l" lisp. (AJI staff, let the Adminletretlve Alsletem%0ffice MlnaF worn hhld st cA' Step.) · *~pec~d/~H~c~$ervke~f~1mtothe~nt:1~twith~thw~tem~H~f~fe~Jmirds~t~n~fthe~ETR~ This contract COvMI J.q COItl IlCocilted with the BETRC leogrim inClUdh~g FIIIONIOI end ONlrlting tOItl. (Nots: the earoct with Southweetem College wee ipproved by Counci on June 20, 1995.) , T:.. Z,. BEBC, fund-railing, end bitit SEBC administration (this 160,000 fee will be paid exckmlvely proceeds 9ehefetsd h the tonfritters); aM 2I 910,000 for Idditlenll proposed services from Business Cluster Development (BCD) misted to 8tatewlde FjIWoN~entet Business Cluster ~etwofking Far a fmufe tentreel. T Resolution No. 18007 Page 5 ATTACH,~qENT C CITY OF CHULA VISTA Class Specification BEBC ADMINISTRATIVE ASSISTANT/OFFICE MANAGER DEFINITION Under general supervision of BEBC Manager within the Community Deve!opment Department, performs e variety of routine to very difficult end complex administrative support activities: day-to- day duties of facilities management, provides assistance to business incubator tenants, fulfills reception functions, maintains bookkeeping records, and provides administrative assistance to the BEBC manager, including secretarial support. EXAMPLES OF TYPICAL DUTIES: Typical duties include, but are not limited to assisting with preparation of correspondence, documents, records and reports; maintaining lobby and reception area; scheduling appointments and maintaining ell supplies for the facility end the incubator program; assisting incubator tenants with setting up office space; operating standard office equipment; receiving and screening visitors; Identifying building problems or improvements requiring Manager or landlord's attention; performing duties of key operator for copier, fax machine, and/or other office equipment; collecting rents end other fees; maintaining bookkeeping records; researching and compiling information for the program. DESIRABLE QUALIFICATIONS: Training and experience - Any combination of training end experience equivalent to graduation from college with e degree in business administration, public administration, or I related field, end lhree years of increasingly responsible experience in government and/or private business sector. Business incubator management experience is highly desirable. Knowledge. Skills. and Abilities - Include but not limited to; knowledge of office practices and procedures; correct English usage, Including spelling, grammar end punctuation; business writing; basic business data processing principles Ind use of word processing and personal computing equipment, Including Word Perfect S. 1 or later version; knowledge and abilities in performing the full range of office management duties. Tvolcel Duties are examples of duties performed by employees in this class. The list may not Include ell required duties, nor are all listed tasks necessarily performed by everyone in this class, TERM OF EMPLOYMENT .. - The BEBC Administrative Assistant/Office Manager position will be an unclessifted AT-WILL position. In no event shell the position tern) extend beyond the term of the Economic Development Administration (EDA} grant funding for this position. Resolution No. 18007 Page 6 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 22nd day of August, 1995, by the following vote: AYES: Councilmembers: Alevy, Moot, Padilia, Rindone, Horton NAYES: Councilmembers: None ABSENT: Councilmembers: None ABSTAIN: Councilmembers: None ~~n, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that the foregoing Resolution No. 18007 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 22rid day of August, 1995. Executed this 22nd day of August, 1995. BeVerly A.~uthelet, City Clerk