HomeMy WebLinkAboutReso 1996-18269 RESOLUTION NO. 18269
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA, CALIFORNIA AMENDING THE CITYWIDE RECORDS
MANAGEMENT PROGRAM TO PERMIT THE DESTRUCTION OF
DISCIPLINARY RECORDS AUTHORIZED FOR REMOVAL UNDER
PREVIOUS LABOR AGREEMENTS,
THE CITY COUNCIL OF THE CITY OF CHULA VISTA DOES HEREBY FIND,
DETERMINE, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The city's City-wide Records Management Program, on file in the Office
of the city clerk, and adopted by Resolution No. 17577 on August 2, 1994, is hereby
amended, on page 4-28, at Section 4.0 ("Filing System Guides"), Filing Category 0550
("Labor Relations"), Subcategory -30 ("Disciplinary Records") to add, after the words:
"Disciplinary Actions.. .", the parenthetical expression: "(see Endnote No. 1 )", so that, in
its entirety, it would read as follows:
"-30 Disciplinary Actions {see Endnote No. 1) ......... Pers ....... P"
Section 2. The city's City-wide Records Management Program, on file in the office of
the city clerk, and adopted by Resolution No. 17577 on August 2, 1994, is hereby amended,
on page 4-58, at the end of Section 4.0 ("Filing System Guides"), the following Endnote No.
1:
"1. Records of discipline contained in an employee's personnel file which were
issued to an employee covered by a labor agreement (e.g., MOU) at a time
when said labor agreement provided that records of discipline would be
removed from the personnel records of such covered employees, shall be
removed and destroyed pursuant to the provisions of said MOU
notwithstanding the records retention period herein designated, and
notwithstanding the subsequent amendment of the MOU,
(Cross Reference Page 4-28, Section 4.0 ("Filing System Guides"), Filing
Category 0550 ("Labor Relations"), Subcategory -30 ("Disciplinary Records")"
Section 3. The city clerk is authorized and requested to keep an official codified
version of the City-wide Records Management Program on file in the office of the city clerk,
and to alter the numbering of the endnote from time to time in such codified version to reflect
its proper order.
Section 4. It shall be the policy of the council that henceforth, discipline or other
records retention policies are deemed a management prerogative, and should not be made a
part of labor negotiations and agreements without the express approval of such a provision
by the city council,
Section 5. This resolution shall take and be in full force and effect immediately upon
the passage and adoption hereof.
Resolution 18269
Page 2
Section 6. The city clerk shall certify to the passage and adoption of this resolution;
shall enter the same in the book of original resolutions of said city; and shall make a minute
of the passage and adoption hereof in the minutes of the meeting at which the same is passed
and adopted.
Presented by: b:
Candy EmerSon Bruce M. Boogaard '
Personnel Director '
C~ty Attorney
~2Beverly/~ut'helet'
City Clerk
Resolution 18269
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 23rd day of April, 1996, by the following vote:
AYES: Councilmembers: Alevy, Moot, Padilia, Horton
NAYES: Councilmembers: None
ABSENT: Councilmembers: Rindone
ABSTAIN: Councilmembers: None
ShiFt~,~'Horton, Mayor
ATTEST:
· Authelet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that
the foregoing Resolution No. 18269 was duly passed, approved, and adopted by the City
Council at a regular meeting of the Chula Vista City Council held on the 23rd day of April,
1996.
Executed this 23rd day of April, 1996.
~uthelet, City Clerk