HomeMy WebLinkAboutReso 1996-18191 RESOLUTION NO. 18191
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA ADOPTING COUNCIL POLICY CREATING AUTHORITY
FOR APPROPRIATION TRANSFERS
WHEREAS, at the June 27, 1995 City Council meeting during discussions related to
adoption of the FY 1995-96 budget, Council expressed concern about not being notified of
transfers of appropriations between departments and directed staff to return with a proposed
policy to establish guidelines and authority for transferring appropriations within and between
departments after budget adoption; and
WHEREAS, it is recommended that a Council Policy be adopted which provides for
Council approval for all transfers between departments and all transfers greater than ~15,000
within departments, provides for Council notification of any transfers between departments,
and establishes departmental control at the summary accounts level; and
WHEREAS, the proposed Council Policy and Administrative Policy have been prepared
for Council's review.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby adopt the Council Policy creating authority for appropriation transfers attached hereto
and incorporated herein by reference as if set forth in full.
Presented by Appr as to forrr~l
Resolution 18191
Page 2
COUNCIL POLICY
CITY OF CHULA VISTA
SUBJECT: Financial Reporting and Transfer Authority POLICY EFFECTIVE
NUMBER DATE PAGE
220-02 01/23/96 1 of 2
ADOFrED BY: Resolution No. 18191 [ DATED: January 23, 1996
PURPOSE
To clarify the authority for budget transfers which may be required to fund needed services in
each city department within a given fiscal year.
Reference
City Charter Section 504.c - The Finance Director shall... have control over all expenditures to
insure that budget appropriations are not exceeded...
Section 504.f - Submit to the City Council through the City Manager a quarterly statement of all
receipts and disbursements in sufficient detail to show the exact financial condition of the City...
POLICY
It is the intent of the City Council that the budget authorization be maintained and that transfers
should be limited, and used only when it is necessary to continue the effective operations of the
City. This policy shall establish guidelines for determining the authority level for transfers
within departments.
It is the City Manager's responsibility to maintain the integrity of the adopted budget and to
allow transfers only as a means for continuing the programs and policies of the City Council as
approved via the budgetary process. Department Heads shall be held responsible to exercise
adequate financial controls to ensure the accomplishment of scheduled work programs within
available appropriations. Departments shall maintain budgetary control at the summary account
level rather than by line item to give increased flexibility of operation. Toward this end, the
following guidelines are established:
1. Budgetary control shall be established at the summary account level, i.e. Employee
Services, Supplies & Services and Capital Outlay, giving departments the flexibility to
manage within broader limits, rather than controlling at the individual line item account
level.
2. Council approval shall be required for all transfers of appropriations between
departments, regardless of amount.
-.,, ..............[ · .I I'
Resolution 18191
Page 3
COUNCIL POLICY
CITY OF CHUIA VISTA
SUBJECT: Financial Reporting and Transfer Authority POLICY EFFECTIVE
NUMBER DATE PAGE
220-02 01/23/96 I of 2
ADOPTED BY: Resolution No. 18191 [ DATED: January 23, 1996
3. Council approval shall be required for transfers of appropriations which are greater
than $15,000 between summary accounts within a department.
4. The City Council delegates authority to the City Manager for approval of transfers
of appropriations up to and including $15,000 between summary accounts within the same
department upon certification by Director of Finance that appropriations are available.
5. The City Council shall receive a quarterly status report [required by Charter section
504(f)], from the Director of Finance which provides actual vs. budgetary comparisons by
department, as well as projections for fiscal year. Included in this report will be
notification of any transfers within departments.
Resolution 18191
Page 4
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California,
this 23rd day of January, 1996, by the following vote:
AYES: Councilmembers: Alevy, Moot, Rindone, Horton
NAYES: Councilmembers: None
ABSENT: Councilmembers: Padilia
ABSTAIN: Councilmembers: None
~on, MayoJ~'~"~r
ATTEST:
Bever,y A,?Aut;;,et, city c, rk T
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that the
foregoing Resolution No. 18191 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 23rd day of January, 1996.
Executed this 23rd day of January, 1996.
~.Authelet, City Clerk
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