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Home My WebLink About2011/09/27 Item 13 - EOA Contract SOUTH BAY EXCLUSIVE OPERATING AREA (EOA) Dave Hanneman Fire Chief CONTRACT BACKGROUND 1977 -South Bay Exclusive Operating Area (EOA) was ‣ created with agreement with the County and included Montgomery Fire District, Bonita/Sunnyside Fire District, and Chula Vista. 1979 -City of Imperial Beach added to the EOA ‣ 1980 –State recognized the need for a centralized EMS ‣ System 1981 -The Emergency Medical Services System and Pre- ‣ hospital Emergency Medical Care Personnel Act (EMS Act) was enacted SOUTH BAY EOA CONTRACT CA HEALTH and SAFETY CODE Section 1797.224 “ A local EMS agency may create one or more exclusive operating area in the development of a local plan, if a competitive process is utilized to select the provider or providers of the services pursuant to the plan. No competitive process is required if the local EMS agency develops or implements a local plan that continues the use of existing providers operating within a local EMS area in the manner and scope in which the services have been provided without interruption since January 1, 1981.” SOUTH BAY EOA CONTRACT EOA CONTRACT STATUS December 11, 2007 -City Council approved the Revised ‣ and Restated Agreement with American Medical Response (AMR) with expiration on May 31, 2011 Today –Agreement has been temporarily extended until ‣ Sept. 30, 2011 with pending City Council action to revise and restate agreement. SOUTH BAY EOA CONTRACT THREE STEPS TO RFP COMPLETION STEP 1: Process to create new EOA ‣ STEP 2: Apply to start RFP Process ‣ STEP 3: RFP Process ‣ SOUTH BAY EOA CONTRACT STEP 1: PROCESS to CREATE NEW EOA CV decides whether to create own EOA and split up ‣ current EOA If EOA Participants Submit for County Approval to be own EOA Disagree on ‣ need to change to Board of supervisors decides if we can proceed as our ‣ Competitive own EOA Procurement Process State agrees or rejects request to change EOA ‣ SOUTH BAY EOA CONTRACT STEP 2: APPLY to START RFP PROCESS EOA Participants notifies County of San Diego EMS of their intent to ‣ change to a competitive procurement County EMS notifies the California EMS Authority regarding the ‣ recommended change(s) in the local EMS Plan The EMS Plan is subject to EMSA approval ‣ EOA Participants develop a Request for Proposal (RFP) which ‣ sufficiently sets forth the requirements for service EMS reviews and approves RFP to ensure it complies with the State ‣ EMSA Guidelines #141 and to ensure a fair and competitive process EMSA has the authority to, and may choose to, review a proposed ‣ competitive procurement process EOA Participant conducts the advertising and selection process for ‣ the RFP SOUTH BAY EOA CONTRACT STEP 3: RFP PROCESS Formal Advertising: Invitations ‣ Responders’ Conference ‣ Proposal Contents ‣ Submission of Proposals ‣ Receipt and Evaluation of Proposals ‣ Rejection of Proposals ‣ Contract Periods ‣ Protests ‣ Canceling the Procurement Process After Opening ‣ SOUTH BAY EOA CONTRACT OPTIONS for CONSIDERATION Option 1:To Approve the original extension of the agreement for a period of 3 years with and option to extend for another 3 years at the direction of the City Manager. Option 2:To Approve extending the agreement 2 years with an option to extend another 6 months at the direction of the City Manager. -agreement to not go out to bid for 2 years -removes the “Termination for Convenience” clause in the extended agreement Staff recommends Option 1 SOUTH BAY EOA CONTRACT 6 REASONS to EXTEND CONTRACT AMR’s Quality of Service ‣ AMR’s Competitive Pricing ‣ AMR’s Familiarity with Area ‣ EOA Desire to Continue with AMR ‣ Costs Per Bid Process ‣ City-Provided ALS Development with AMR ‣ Contract Extension SOUTH BAY EOA CONTRACT 1. AMR’s QUALITY of SERVICE Excellent Customer Service for 33 yrs ‣ Few complaints on EMS care ‣ Active participation in community events ‣ Continued participation in joint training and ‣ emergency preparedness SOUTH BAY EOA CONTRACT I 6 REASONS to EXTEND CONTRACT 2. AMR’s COMPETITIVE PRICING Very competitive pricing with the lowest in the County ‣ With new agreement we will remain the lowest in the County ‣ San Diego County Transport Rates with AMR $860.90Chula Vista$1,090.04Lemon Grove $879.39Bonita$1,103.61San Miguel FPD $881.07Imperial Beach$1,116.59National City $1,032.46La Mesa$1,413.33Alpine $1,040.13 County Average Transport Rate SOUTH BAY EOA CONTRACT I 6 REASONS to EXTEND CONTRACT 3. AMR’s FAMILIARITY with AREA Over 30 years working in the County ‣ Services in National City, San Miguel Fire District, La Mesa, ‣ Lemon Grove, and Alpine Strong Operational relationship with Chula Vista FF’s and ‣ Supervisors Assistance in EOC operations ‣ SOUTH BAY EOA CONTRACT I 6 REASONS to EXTEND CONTRACT 4. EOA DESIRE TO CONTINUE with AMR EOA consists of Chula Vista, Bonita/Sunnyside Fire District, ‣ and City of Imperial Beach Other agencies satisfied with the service of AMR ‣ Other agencies have side-letters providing for additional ‣ services such as First Responder ALS SOUTH BAY EOA CONTRACT I 6 REASONS to EXTEND CONTRACT 5. COSTS PER BID PROCESS Staff Time ‣ Consultant Fees, $50K -$150K ‣ Loss of Grandfather 1797.224 rights –resulting in ‣ continuous costs for each process at end of contract SOUTH BAY EOA CONTRACT I 6 REASONS to EXTEND CONTRACT 6. CITY-PROVIDED ALS DEVELOPMENT with AMR CONTRACT EXTENSION ALS Plan developed in July 2009 ‣ Public Safety Sub-Committee Recommendation, Oct. 2009 ‣ Negotiations and Plan development with AMR July 2009 – ‣ Present Negotiations with Local 2180 Jan. 2010 –Present ‣ Fire Department is ready for implementation ‣ SOUTH BAY EOA CONTRACT I 6 REASONS to EXTEND CONTRACT CURRENT ALS RESPONSE NFPA: 8 min. for arrival of ALS unit AMR responds ‣ to 54% of ALS incidents within standard Average 6:54 ‣ SOUTH BAY EOA CONTRACT ALS IMPLEMENTATION –PHASE I ALS Trained Fire With 2 ALS trained fire Units added to ‣ Stations 1 & 5 units added,ALS responses meeting standard increases from 54% to 80% Average 5:30 SOUTH BAY EOA CONTRACT ALS IMPLEMENTATION –PHASE II ALS trained Fire Units Phase II will increase ‣ at Stations 3 & 8 ALS responses meeting Standard to89% Average 5:03 ‣ SOUTH BAY EOA CONTRACT ALS IMPLEMENTATION –PHASE III Phase III will increase ALS trained Fire Units ‣ at Stations 7 & 2 ALS responses meeting Standard to93% Average 4:49 ‣ SOUTH BAY EOA CONTRACT ALS IMPLEMENTATION –PHASE IV ALS trained Fire Phase IV will increase Units atStations ‣ 4, 6 & 9 ALS responses meeting Standard to95% Average 4:37 ‣ SOUTH BAY EOA CONTRACT FULL ALS IMPLEMENTATION Full implementation will improve ALS trained Fire Trucks at Stations 1 & 7 and NFPA 1710 compliance of Proposed Stations responding with ALS capability within 8 minutes or less at least 90% of the time. Proposed Bayfront Fire Station Proposed EUC Fire Station SOUTH BAY EOA CONTRACT OPTIONS for CONSIDERATION Option 1:To Approve the original extension of the agreement for a period of 3 years with and option to extend for another 3 years at the direction of the City Manager. Option 2:To Approve extending the agreement 2 years with an option to extend another 6 months at the direction of the City Manager. -agreement to not go out to bid for 2 years -removes the “Termination for Convenience” clause in the extended agreement Staff recommends Option 1 SOUTH BAY EOA CONTRACT Questions? SOUTH BAY EOA CONTRACT PRESENTATION | DAVE HANNEMAN, FIRE CHIEF