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HomeMy WebLinkAbout2013/11/05 Item 23 Additional Information �4dd i ti ona J I vi-F'orma,fion I � #23 ��f�i �� MEMO �� CHULA VISTA Office of the City Manager DATE: I�'ovember 5. 2013 TO: Honorable Mayor and City Council FROM: Jim Sandoval; City Manager SUBJECT: City Goals On October 1�, 2013; you made a referral to set a City Council goal-setting session. In February and May of this year you reviewed the City's first Strategic Plan. One of the key provisions of the Strategic Plan is for the City Council to review it and provide feedback on an annual basis. This revie�v �vill include an update on accomplishments and performance, as �vell as the opportunity to revisit the Goals; Strategies and Initiatives prior to the upcoming budget cycle. This Performance Report OudGoal Review session is planned for December of this year. The City of Chula Vista is implementing the Strategic Plan as a part of an integrated system. This planning and analysis system will be conducted in an annual cycle that encourages focused; meaningful service delivery to benefit all of Chula Vista It is a comprehensive framework that ensures: priorities set by you, the City Council, aze clear to all employees, the goals established are responsive to priorities; objectives are achieved that meet these goals, and performance is monitored to ensure that our City govemment is accountable to meeting the needs of the community. The goals contained within the City of Chula Vista Strategic Plan aze a consolidation of those stated by City Councils and the public over time. The five over-azching goals aze collectively �vhat constitute the Quality of Life in Chula Vista: �� � - - t-e t - �- �_ : £3�m3 � - - �I����:• �7 : '. ; - . .-_`'�' � � ?` � R �)�� � i '''' " . � ':A', `f• � -�-"• -(y�D• _�#�. � � � -• �� � r, . ti <v� .�.. - . G- '�-' - a ' . "t. :„� 276 Fourth Avenue, Chula Vista, CA 91910 � www.chulavistaca.gov � (619) 691-5031 � fax (619) 409-5884 ' . }.!'�! ��i , ' i'. , . , � : . � '�-`.� � , . The goals are broad statements of�vhat we are striving for in delivering services to our community; they are both quantitative and qualitative in nature. The Plan identifies thirteen strategies and twenty-eight initiatives to support the five core goals. These strategies and initiatives upon implementation is ho�v we achieve our shared vision of a vibrant and sustainlble quality of life for Chula Vista residents and businesses. You may recall that a staff committee, which included representatives from every department, was formed to assist in the creation and oversight of the Plan. They met regularly between November, 2012 and March, 2013 to create the Plan; their work included developing the long-term strategies and annua] initiatives. The Strategic Plan was presented to nearly all City Boards and Commissions. The final Plan was presented to you with the PYl4 budget in May, 2013. � The committee no�v meets quarterly to review perfonnance on the objectives and recommend any needed adjustments and check in on initiatives. The feedback loop is continuous, not a start and stop process. The "Plan, Do, Check, AcY' philosophy is a foundation of Continuous Improvement. Reporting out to Council and staff on our progress against identified goals is an essential component of accountability. Evaluation of past performance also helps identify necessaiy changes in initiatives and recommendations for resource allocations. � � � y � � � � � � � °� . , � . . - --------- . - -- -- -------- - ---- --- ----- As stated prev�ously, Yeedback and any potential changes to existing Goals, Strategies or Initiatives �vill be solicited when we present to you in December, 2013. This will be your opportunity to review last year's performance, and to provide input on priorities for the upcoming fiscal year (2014/2015). 276 Fourth Avenue, Chula Vista, CA 91910 � www.chulavistaca.gov � (619) 691-5031 � fax (619) 409-5884 ► A�Idifio►�a.l 6nfarma�ian �-}c►n #�z3 ���r, � MEMO �� CHULAVISTA Office of the City Manager DATE: November �, 2013 TO: Honorable Mayor and City Council FROM: Jim Sandoval, City Manag COiJNCIL REFERRr1L UPDATES Frequently the City Council refers items back to staff for monitoring or future informational reports, The City Clerk records any requests by City Council that ���ere voted on or reached by consensus become an actual Council Referral. The attached repoR provides a status update of City Council Referrals. I plan on providing this report on a bi-monthly basis. As this is the first written report on referrals, the list dates back to 201 l. In the future, completed items will be reported once and then removed from the list. Let me know if you have any questions or concems about the status of a referral. 276 Fourth Avenue, Chula Vista, CA 91910 � www.thulavistata.gov � (619) 691-5031 � fax (619) 409-5884 , � Active Council Referrals(reached by vote or Consensus) 1/1/2011to present Initiated by Council Status Completed Meeting Agenda Council Referral Date Item Department Member 1/18/11 12 Econ Dev. Bensoussan Consideration of a Council Policy for local hiring and local Michael Meacham drafted a policy, product purchases. It was the consensus of the Council to refer but it has been determined that the matter to staff to return with an update at a future Council this would require a Charter meeting Amendment. It has been referred to the Charter Review Board. 11/15/11 3 HR Aguilar Administrative Services Agreement with ICMA Retirement RFP for review of programs Corporation -direction to staff to return with a report completed describing the possibility of requesting proposals for the Report coming Fall 2013 service, 2011-216 and 2011-217. Mayor Cox seconded the motion and it carried 3-0 6/12/12 7 City Attorney Cox/ Consensus was reached to direct staff to draft a policy for Draft in process will be presented Bensoussan initiation of ballot measures, including requirement for fiscal for Charter Review input at an analysis and involvement of charter review commission. upcoming meeting 6/19/12 15 City Attorney Aguilar There was consensus of the Council to add an item to the Ordinance reconsidered and agenda of the first meeting in July to discuss an ordinance to repealed Dec. 2012 and referred implement Prop C to establish the Office of Legislative Council. back to City Atty. City Atty. has presented to Charter Review and BOE. Now working on draft to address conflict of interest options. 10/23/12 11 Aguilar At the request of Councilmember Aguilar, there was consensus Underway of a majority of the Council to request staff work with any and Options for CC consideration went all hotel and motel owners to explore the formation of a 8/13/13. Meeting to gauge interest Tourism and Marketing District with another operator or of motel/hotel owners was changes to the program and report to Council within 90 days 10/22/13. Will come back to CC in Dec./Jan. 1/8/13 9 City Cox At the request of Mayor Cox, there was consensus of the Bringing forward recommendation Manager Council to dired the City Manager to return with his with Master Fee Schedule- recommendation for the level of authority he should have in Fall/Winter2013 waiving City fees, such as fees related to holding special events. 1/8/13 10 Library Bensoussan In response to a request from Deputy Mayor Bensoussan Parks-by 2014 regarding an update to the Arts Master Plan, City Manager Library-September Sandoval stated staff would provide a brief update on the City's Fire-October H:Wdmin\Council ReferralsVlctive Council Referrals from 1-1-11 to present.docx . 10/28/2013 1:50 PM Page 1 of 10 , , Initiated by Council Status Completed Meeting Agenda Council Referral Date Item Department Member multiple master plans and the master fee schedule. Fee-schedule sent 7/13 2/12/13 10 Bensoussan At the request of Deputy Mayor Bensoussan, there was CM Bensoussan'soffice drafting consensus of the Council to consider a resolution at an the language (assuming with City upcoming Council meeting that would urge State officials to Attorney's office). direct some A632 and Prop 39 revenues to local governments to support their climate change mitigation and adaptation efforts. 4/23/13 14 City Ramirez At the request of Councilmember Ramirez, there was Written report provided. Manager consensus of the Council to request information from the City Presentation and discussion Manager regarding the process for handling homeless concerns scheduled December 2013 in public areas. 6/11/13 16 PW Aguilar At the request of Councilmember Aguilar,there was consensus of the Council to direct staff to provide a report on the feasibility of issuing permits at a fee to park in City lots overnight, including consideration of security and liability issues. 7/09/13 13 City All There was consensus of the Council to request the City Bring back after current Manager Manager present a revised resolution for consideration not negotiations complete sooner than the close of the current bargaining with the City's labor groups. 10/1/13 11 City Salas At the request of Councilmember Salas,there was consensus of Ongoing Manager/ the Council to make a referral to staff to, following the CPUC's City Attorney hearing of October 3, 2013, pursue additional undergrounding of substation components as cost feasible, so long as it would not trigger a delay in the movement of the substation. 10/15/13 15 There was consensus of the Council to direct staff to provide a Report will be provided Fall 2015 report in two years regarding possible offset provisions. 10/15/13 18 Salas At the request of Councilmember Salas, there was consensus of the Council to schedule a closed-session meeting to administer performance reviews for the City Manager and City Clerk in late November or early December and, at that meeting, set a date for a goal-setting session, which would become an annual meeting. 2/22/11 19 Bensoussan Request to have staff place a resolution on the next Council Completed/Planted X agenda, designating the Lemon Tree as the City's official tree to tie in with the City's Centennial. H:Wdmin\COUncil ReferralsWctive Council Referrals from 1-1-11 to present.docx 10/28/2013 1:50 PM Page 2 of 10 . Initiated by Council Status Completed Meeting Agenda Department Council Referral Date Item Member 2/22/11 19 Bensoussan Place a resolution by the Council Energy Subcommittee to Completed-Council resolution X expedite the dismantling of the South Bay Power Plant. approved 3/1/11(item 14) 3/1/11 14 City Attorney Castaneda City Attorney provide a report to the Council on the process by Completed X which the City Council may add items to a City Council Regular Meeting agenda. 4/19/11 14 DSD Aguilar Place on the next Council agenda discussion regarding Completed X terminating the Chula Vista Redevelopment Corporation (CVRC) 6/7/11 15 Rec Ramirez Request that staff look at a proposed program for educational Completed/Ongoing X outreach to the community about pool safety. 6/21/11 9 Fire Ramirez Request that staff come back with a report with numbers for Completed X the Basic Life Support equipment replacement fund and dispatch elements of the side letter, and a report back to the Cauncil on the process for an RFP. 7/12/11 18 Rec Ramirez Regarding the Chula Vista Parks and Recreation Master Plan, Completed X request to conduct a public workshop and to schedule the (Workshop Dec. 2011) public hearing for a future date. 7/12/11 25 City Attorney Cox Direct staff to return to the Public Safety Subcommittee with a Complete/Ongoing X PD report covering Items 1, 2 and 3 of the proposed resolution DSD within 180 days: 1. Prepare and process for final City Council consideration an ordinance(or ordinances) to accomplish the following: a. Prohibit medical marijuana "dispensaries" (defined as storefront commercial retail operations) and similar operations; b. Continue to allow conventional patient/caregiver medical marijuana distribution (defined as a health clinic, a health H:Wdmin\Council ReferralsWctiva Council Referrels from 1-1-11 to presenLtlocx . 10/28/2013 1:50 PM Page 3 of 10 ., Initiated by Council Status Completed Meeting Agenda Council Referral Date Item Department Member care facility, a residential care facility for persons with chronic, life-threatening illnesses, a licensed residential care facility for the elderly, and/or a residential hospice or a home health agency as authorized by Health 7 Safety Code Section 11362.7(d)(1)); c. Continue to allow medical marijuana delivery service; and 2. Work to develop appropriate regulations for Items 1.b and d 3. In accordance with a process and timeline established by City Council,further consider Medical Marijuana "collectives" or"cooperatives"that operate in accordance with the 2008 Attorney General's Guidelines by conducting further public outreach and study to evaluate the extent of community need, impact on neighborhoods and whether or not there exists an acceptable model of operation with matching, legally defensible regulations. 7/12/11 28 City Castaneda Request for a memorandum from the City Manager with a Completed-Memorandum X Manager timeframe for performance audits of City departments. provided on September 6, 2011. 7/12/11 28 Fire Castaneda Requested a status report regarding the Advanced Life Support Completed X contract. 8/2/11 8 DSD Council Direct staff to return with information on options for an Completed (some of this referral is X achievable repayment schedule, prioritization of the City's no longer applicable) redevelopment projects, and the impacts of redistribution of funds on non-redevelopment projects. 9/13/11 16 Fire Castaneda Regarding AMR amendment issue, request staff first report to Complete- presentation to the PSS X the Public Safety Subcommittee on the proposed expenditures in Nov. 2011 of the cost recovery amount, prior to bringing the matter H:Wdmin\Council ReferralsWctive Council Referrals from 1-7-11 to present.docx 10/28/2073 1.50 PM Page 4 of 70 , L Initiated by Council Status Campleted Meeting Agenda Department Council Referral Date Item Member before the full Council. 9/20/li 11 City Attorney Council Staff proceed with creating a website to display information by Completed X HR/ITS the Charter Review Commission about district elections. 9/20/11 13 City Ramirez Refer matter of police staffing as a priority for the City Manager Completed X Manager and Public Safety Subcommittee 9/20/11 13 Rec Aguilar Request that staff coordinate a future presentation to the Completed -N.C. presentation X Council regarding collaboration by the Nature Center and Scheduled Feb. 14, 2012 Marine Boat Worl<s. 9/27/11 9 DSD Aguilar Under discussion of the item on amendments to the Eastlake III N/A X General Development Plan, SPA Plan to add 38 additional units Project under construction to the previously approved 389 unit Olympic Pointe Project, and increasing the development area from 18.4 acres to the full 19.6 acres of the site, Councilmember Aguilar requested that should the proposed project fail to go forward prior to the expiration of the entitlements in June of 2012,to have staff bring back the concept of the land use for the parcel. 10/4/11 11 DSD Ramirez Requested an update by Port Commissioner Ann More at the Completed X October 11, 2010 Council meeting on the status of the power plant demolition. 10/11/11 14 City Ramirez Request to reconvene the Executive Compensation Committee Completed X Manager to look at full compensation, rather than salaries only,for the City's Executive Staff. 10/18/11 2c Aguilar 1. Report by Feb. 2012 on feasibility and cost of establishing Not supported X Community Planning Committees as provided for by Chapter 2.48 of the Municipal Code. 2. Report on the pros and cons of reactivating the dormant Economic Development Commission Not supported 3. Report on the pros and cons of combining/consolidating duties of some of the Boards and Commissions (e.g., Completed possibly RCC and HPC; possibly Youth Action Council and Commission on Aging) 4. Submit proposal,for Council consideration,to initiate regularly scheduled workshop meetings with all Boards and B&C will be invited to applicable Commissions,some in combination. Council Workshops H:Wdmin\Council RefevalsWCtiJe Council Referrals from 1-1•11 to presenLdocx . 10/28/2013 1:50 PM Page 5 of 10 Initiated by Council Status Completed Meeting Agenda Council Referral Date Item Department Member 11/3/11 1 DSD Castaneda During discussion of endorsing the regional keys to housing Completed/Ongoing X toolbox, Councilmember Castaneda suggested,with Council consensus,to look at Keys to Housing Toolbox and formulate implementation of some of the tools that were provided*******Lookatthefunds***** 11/3/11 1 DSD Cox Staff asked to look at the Federal grant funds and let the Completed/Ongoing X Council know what the financial gaps are. 12/6/11 13 City Council Direct the City Manager and the City Attorney to work with Completed X Manager counterparts at the Port to go to the Federal Energy Regulatory City Attorney Commission (FERC)for answers about the demolition process that would also include discussions with Duke. 12/6/il 24 PW Aguilar Request to docket for the next Council meeting, consideration Aguilar and Ramirez presented X Rec of formation of an Ad Hoc Council Subcommittee comprised of Memorial Park improvement plans herself and Councilmember Ramirez,to explore the possibility to Veterans'Advisory of a new veterans memorial at Memorial Park. Commissioners who were supportive. 1/24/12 8 DSD Aguilar Regarding the application for sustainable communities planning Grant not received X grant funds, consensus was reached that: 1. the grant application include a component that involves planning for improved east-west connectors between the neighborhoods and the bayfront, and 2. the composition of the committee be brought back to the Council for review. 1/24/12 15 PW Castaneda Regarding the final report for the seniors,sidewalks and the Completed -PW staff worked with X centennial grant, consensus was reached for a Commission on Aging&Safety recommendation from staffto work with the various senior Commission to implement. groups and the Commission on Aging to ensure that plans are predicated on new development and that funding for the traffic calming measures be adequate for these changes. H�Wdmin\Counctl ReferralsV+ctive Council Referrals from i-1-11 to present docz 10/28/2013 �:50 PM Page 6 of 10 , , Initiated by Council Status Completed Meeting Agenda Department Council Referral Date Item Member 1/24/12 Public City Castaneda Regarding alleged false or faulty quitclaim deeds on several Item presented to City Council on X Comme Manager/ Ramirez properties in Chula Vista and rental of the foreclosed homes to 2/14/12. Ongoing issue nts City Attorney unsuspecting renters, consensus was reached for the City Manager to work with the City Attorney's Office and bring the matter back for Council discussion at its next meeting (2/14/12). 2/14/12 16 Aguilar Bring back for discussion/action on the February 28, 2012 Completed—Discussed at 2/28/12 X agenda potential ballot measures for discussion/action: Council meeting 1. Infrastructure bond measure for parks 2. Protecting Parl<s 3. Modify language on election of the City Attorney 2/14/12 16 Econ Dev. Aguilar Staff assistance for preliminary outreach to pursue the idea of Completed x working with restaurents along Broadway,to investigate the feasibility of establishing a Business Improvement Distrid. 5/1/12 10 Pw-Eng Castaneda Speeding on Marcilla Way. Resident contact for complaint: Completed X John Mata, 687 Marcilla Way, iohn a�mvmata.or� 5/8/12 3 Dev. Svs. Aguilar Schedule a workshop regarding phases of the bayfront Completed X development after July 2012 Coastal Commission meeting 5/22/12 18 Police Castaneda Consensus was reached to direct staff to provide a visual Completed X depicting when the Police Department will achieve the 40% proactive time described in the presentation. 5/22/12 22 City Castaneda to direct the City Manager and City Attorney to bring back a Completed x Manager/HR closed session item on June 5, 2012 to provide the status of negotiations on Advanced Life Support. 6/12/12 10 PD Aguilar There was consensus of a majority of the City Council to direct Completed via memo X staff to make a presentation on the increased use of volunteers in the Senior Volunteer Patrol using the additional funds that were allocated during the Fiscal Year 2011-2012 budget. 6/28/12 5 City Attorney Aguilar There was a consensus of a majority of the council to direct Completed x staff to provide a legal opinion as to whether or not the allegations cited in the Grand Jury report could constitute a misappropriation of funds or malfeasance. 7/10/12 Public DSD Cox There was a consensus of the Council to direct the City Completed X Comme Manager to provide an update on the status of the mobile H:Wdmin\Council RaferralsWctive Council Re(errals from 1•1-11 to present.docx � 10/28I2013 1:50 PM Page 7 of 10 Initiated by Council Status Completed Meeting Agenda Council Referral Date Item Department Member nt home rent review program with regard to the feedback received bythe public. 7/10/12 15 City Attorney Cox There was consensus of a majority of the council to request the Completed X City Attorney solicit information from outside counsel and share the results at the Council meeting of August 7th meeting, as well as alert the Charter Review Commission and Board of Ethics that the item would be discussed. 7/12/12 1 Finance Cox At the request of Mayor Cox, there was consensus of the Completed X Council to send letters to the recipient agenties requesting they not spend any monies received until the situation has been resolved. (ROPS payment to State) 7/17/12 13 City Attorney Aguilar There was a consensus of a majority of the Council to direct the Completed X Charter Review Commission and staff to provide a report on the impacts of requiring the top two vote getters for candidates for Mayor and City Attorney seats to hold a runoff in November, regardless of the percentage any one candidate receives. 7/17/12 16 DSD Bensoussan Councilmember Bensoussan requested and there was a N/A-TAVA requested no change X consensus to direct the City Manager to provide a report on the impacts of offering free parking for merchants on Third Avenue who are impaded by streetscape project on third avenue. 9/11/12 7 Animal Care Cox At the request of Mayor Cox, there was consensus of the Completed x Facility council to direct staff to provide an annual update on the status of the changes made to the Title 6 of the Chula Vista Municipal Code regarding pets. 10/23/12 15 City Cox At the request of Mayor Cox, there was consensus of the Completed X Manager Council to request that the City Manager the work with Adam Sparks from the Third Avenue Village Association to investigate funding for police support for the Starlight Parade and bring a recommendation to Council no later than November 6, 2012. 12/11/12 N/A Finance Bensoussan At the request of Deputy Mayor Bensoussan, there was Completed X consensus of the Council to request a report from staff on the formula used to calculate the PAD fees. 1/8/13 9 DSD Cox At the request of Mayor Cox, there was consensus of the Completed-sent memo with work X H�.4dmin\Counal ReferralsWctive Council Referrals from 1-1-11 to present.tlocx 70/28/2013 1.50 PM Page 8 of 10 Initiated by Council Status Completed Meeting Agenda Department Council Referral Date Item Member Council to request staff to provide a report on what would be plan attached needed to review and update the Urban Core Specific Plan. 1/8/13 9 Cox At the request of Mayor Cox, there was consensus of the Completed X Councilto direct staff to return with a proposed ordinance to amend Municipal Code Chapter 2.25 to require only the Mayor to interview applicants for the Board of Library Trustees and the Growth Management Oversight Commission, which is consistent with other City boards and commissions. (THIS IS ALREADY DONE) 1/8/13 9 City Attorney Cox At the request of Mayor Cox, there was consensus of the Completed X Council to add an item to the agenda for an upcoming Council meeting to consider a proposed resolution regarding the Council's support against illegal gun possession and use that would be draked by Mayor Cox and the City Attorney, in conjunction with the efforts of Mayors Against Illegal Guns. (THIS IS ALREADY DONE) 1/8/13 10 PD Aguilar Councilmember Aguilar spoke regarding a possible weapons Completed X buyback program. City Manager Sandoval stated he would provide the Council with information on such a program, and other programs for voluntary surrender of weapons. 2/5/13 14 Bensoussan At the request of Deputy Mayor Bensoussan, there was Completed X consensus of the Council to support the Chula Vista Harbor Days event in 2013. 2/5/13 13 Cox At the request of Mayor Cox, there was consensus of the Completed X Council to consider a resolution supporting Senator Feinstein's proposed Assault Weapons Ban of 2013 at its meeting of February 12, 2013. 2/5/13 13 CityAttorney Aguilar At the suggestion of City Attorney Googins, there was Completed X consensus of a majority of the Council to request City Attorney Googins provide the Council with information on forming a hybrid public safety committee by the meeting of February 26, 2013. 2/5/13 13 Cox At the request of Mayor Cox, there was consensus of the Completed X Council to consider the formation of a Legislative ad hoc committee comprised of the Mayor and Deputy Mayor at the meeting of February 12, 2013. H:Wdmin\COUncil RotormisW,ctive Council Roforrals from 1-1-11 to present.docx 1028/2013 1:50 PM Page 9 of 10 Initiated by Council Status Completed Meeting Agenda Council Referral Date Item Department Member 2/S/13 14 Aguilar At the request of Councilmember Aguilar, there was consensus Completed X of the Council to request the City Manager provide the Council with information regarding Police staffing. 2/12/13 10 Ramirez At the request of Councilmember Ramirez, there was Completed X consensus of a majority of the Council to add an item to the agenda of a future Council meeting to discuss Police department operations. 2/26/13 15 City Aguilar City Attorney Googins stated that staff would present a written Completed X Manager/ report on public safety issues at the meeting of March 5, 2013. City Attorney At the request of Councilmember Aguilar, there was consensus of the Council to include in that discussion options for engaging the community on public safety issues, pursuant to the memo she provided to the Council. 3/26/13 11 City Attorney Salas At the request of Councilmember Salas, there was consensus of Completed X a majority of the Council to request the City Attorney draft creating an ordinance or policy to prohibit offsite attendance at Council meetings. 6/04/13 9 City Clerk Salas At the request of Councilmember Salas,there was consensus of Completed X the Council to add an item to the agenda of the meeting of June 11, 2013 to discuss the formation of an ad-hoc committee comprised of herself and Deputy Mayor Bensoussan for the purposes of researching the capability and interest in Chula Vista to establish an art incubator. H Wdmin\Council ReferralsWctive Council Referrals from 1-1-11 to present.docx 10/28/2013 1�50 PM Page 10 of 10 r