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Home My WebLink About2013/10/15 Item 10 �, _ - -=¢ -, CITY COUNCIL , � AGENDA STATEMENT �� r�� _ ' -- �� \`�� CITY OF CHULA VISTA 10/15/13,ItemQ ITEA4 TITLE: RESOLUTIOI�' OF THE CITY COiTi�iCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS. AV��ARDIi�'G THE CONTRACT FOR THE "HILLTOP DRI\'E PUMP STATION REHABILITATION IMPROVEMENTS (CIP NO. S�V269)" PROJECT TO RAA40\A PAVII�TG A,\TD CONSTRUCTION C0. _II`i THE A,�40iJ�'T OF ��88.715.00. AJANIi�rG CITY COLl\'CIL POLICl' �74-01. A\�D AUTHORIZIi�TG THE EXPENDITURE O ALL AVAILABLE CONTIi�GE?�'CY FUI`TDS IN AI�' AA T NOT TO E?iCEED $85,000 1 SUBA'ITTTED BY: DIRECTOR OF PUBLIC �'�'ORKS � r1 � � . ASSISTAI�iT DIRECTOR OF ENG RING � ��u/�'�� RE�'IE��'ED BI': CITY h�\iAGER � ASSISTr1i\TT CITY A�IANAGER� 4/STHS VOTE: 1'ES ❑ NO � SU\L�'IARI' On September 18; 20li; the D'uector of Public �Vorks received five (�) sealed bids for the "Hilltop Drive Pump Station Rehabilitation Improvements (CIP No. S\�'269)" Project The «�ork to be done consists of the remo�-a1 and disposal of e�isting improvements and construction of a se��a2e pump station, including an enclosed building; new dual force main; and installation of a ne�v storm drain svstem. ENVIRONAZENTAL REVIE�3' The De��elopment Services Director has revie�ved the proposed project for compliance w�ith the Califomia Environmental Qualirv Act (CEQA) and has determined that the project qualifies for a Class 1 (b) cateeorical exemption pursuant to Section 1�301 [Existing Facilities] of the State CEQA Guidelines because the proposed scope of wark consists of replacement and/or rehabilitation of an existing se�ver pump infrastructure resulting in no increase in wastewater capacih�. Thus; no further environmental review is required. REC017MENDATION Council adopt the resolution. 10-1 10/1�/13,Item /� Page 2 of 3 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Hilltop Drive Pump Station Improvement project involves the removal and disposal of existing sewage lift station improvemeuts and the abandonment of an existing force main, construction of a new sewage pump station, including a concrete block building enclosure, installation of a dual force main, and installation of a new storm drain system. On September 18, 2013, the Director of Public Works received five (5) sealed bids. T6e following bids were received: CONTRACTOR BID AMOUNT 1. Ramona Paving and Construction Co.- Ramona, CA $588,715.00 2. T.C. Construction Co. — Santee, CA $591,900.00 3. Fordyce Construction — Santee, CA $605,520.00 4. ATOM Engineering Construction, Inc. — Hemet, CA $668,039.00 5. Newest Construction Company Inc.— San Diego, CA $719,214.00 The low bid submitted by Ramona Paving and Construction Co. is above the Engineer's Estimate of $565,600 by $23,1IS (4% above the Engineer's estimate); much of this difference can be amibuted to the large number of specialty items within the project scope of work for which the unit costs are highly variable. Design staff has verified the references provided by the contractor and has determined that the contractor has performed satisfactorily for those references. The Contractor's License No. 795526 is current and active. Therefore, the proposed resolution would accept bids and award a construction contract to Ramona Paving and Construction Co. The proposed resolution «�ould authorize the Director of Public Warks to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Direcfor's authority ("Maximum Aegregate Increase in Change Orders"), then City Council approval is required. The corresponding maacimum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $44,210. Approval of the resolution would increase the Director of Public Works' authority to approve change orders, as necessazy, up to the contingency amount of$85,000; an increase of$40,790 over Policy No. 574-0L Increasing the contingency funds will allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction and make adjustments to bid item quantities. Unforeseen conditions include such items as utitity conflicts, hazardous materials, unexpected underground conflicts, eta If the contingency funds are not used, then they will be returned to the project fund balance. Disclosure Statement Attached is a copy of the contractor's Disclosure Statement as Attachment 1. 10-2 10/1�/13. Item �� Page 3 of 3 Waee Statement Convactors bidding on this project ��ere not required to pay prevailine ��°ages to person emplo�ed by them for ��ork under this project. No special minorit�� or ��omen o��ned business requirements ��ere necessary as part of the bid documents. Ho��ever; the "Notice to Contractors' �vas sent to various trade publications in order to encouraee disadvantaged businesses to bid on the project. DECISION MAKER CONFLICT Staff has revie��ed the propem� holdines of the Citv Council and has found no property holdines ��ithin �00 feet of the boundaries of the propert}� which is the subject of this action. Staff is not independentl} a�vare, nor has staff been informed bv any Cit�� Council membec of an}� other fact that mav constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IAIPACT - - There is no impact to the General Fund as this project is funded by Se��er Facilitv Replacement Fund. A breakdo«m of the project construction costs is as follo��s: FUNDS REQUIRED FOR CONSTRUCTION CONTRACT A. Base Contract Amount S�88;71� B. Contract Contingencies $8�;000 C. Construction Inspection Staff Costs $80;000 D. DesienlSun�ev/1�4onument Preservation �40;000 TOTAL FU1�'DS REQUIRED FOR CONSTRUCTION CONTR4CT S793,715 ONGOING FISCAL IAIPACT Upon completion of the project; the improvements ��ill require�outine Cit}� maintenance. ATTACH�ZENTS 1. Contractor's Disclosure Statement Prepared by: Bovshra Salem, Senror Civr1 Engineer, Public !�'orks-Engineering J:IEngineer�AGEA`DAIC.AS?013V 0-15-13VtEPORT-P!f'-Sli'269 awarding rontrocedoc 10-3 ��-_.,.m_ . _ ; � .-____-.-. ; i; �� '!"f�NP�E�`f�„�,,, ' i � i City of Chula Vista Disclosure Statement ' i Pursuant to Cowcil Policy 101-01,prior to any action upon matters that will rem,ire discretionary action � by the Council,Planaing Comtnission and all other official bodies of the City, a statement of disclosure of . certain ownership ox financiai interests,payments, or c,�unpaign contributions for a City of Chula Vista election must be filed.The following iaPormation must be disclosed: � ! 1. List the names of all persons having a financiai 'rnterest in ilie property that is the subjecf of the � � application or the contract,e.g., owner, applicanf, contractor,subcontractor,material supplier. N.A. None i i ' 2, If any person' identified pursuant to(1)above is a corporation or partnership,list the tiaznes of zll ; : individuals with a$2000 investment in the business(corporation/parYnership) entity. � N.A. � , I 3. If any person* identified pursuznt to (1) above is a non-profit orgauization or tnut, list the names of any person serving as director of the non-profit ord ni�afion or as trustee or heneficiary or trustor of the h-ust. j N.A. i ' I i � 4. . Please identify every person, including any agents; employees, consultants, or independent I contracfors you have assigned to cepzesent you be£ore the City in flvs matter. N.A. i i 5. FIas any person*associated wiUi this contract had any financial dealings with an official+* of the City of Chala Vista as it relates to this con[ract within the past 12 months? Yes_No X 20 . Q:1EngioccriogW71 Projxts�SW1SW269 HilltopPS1SPECS\SW 269 Specification final 7IIRtiV.doc . 10-4 _. � = -- ' -_-- � / f ( �: � . � If Yes,briefly d�cribe the nature of the Snanciai mterest the official"`may have in`wis conttact i I 6. Have you made a contnbuiion of more tLan 5L50 wiihin the pas:twelve(12}months to a c�eni me:nber of the Cfiula V ista City Cauncil?No%{ Yes_Lf yes,which CouncIl member? 7. Have you p-ovided more than$34'0 (or an item of equivalent value)to.an official*s of the City of Chula V ista in the past twelve(12)months?('I'his includes being a source of income,money to - rctir�a legai debt,gift,loan,etc.)Yes_ No Y If Yes, which official**and what was the nature of item provided? � � I :---. __ _ ' � ;F i' Date: 9-17-13 � - i SiguaNre of Contredor/Applicznt I j Ramona Pacing&Construction(By Thomas Theaker) i Pr,nt or type rame of Contractor/ApplicanY , j � � * Person is defined as: any indi�°idual, fi�, co-partnersMp, join[ venhre, assxiaiion, social club, fratemal organizetion, corporation, estate, trust, re.ceiver, syndicate, any other county, city, municipulity, district, or other political subditirision, -or any other goup or combination acung as a unit. *' Official inctudes, but is not limited to: Mayor, Council member, Pla�ing Couffiissioner, Nlember of a boazd, comnussion,or commi�ec of the City,employcc,or staff membas. i � i 21 " Q:\EnginecringlAllProjcc[s�SW�SW269HilltopPS�SPECSLSN2S9SpecificatioafnallBRE�'.doc 10-5 R�SOLUTION NO. 2013- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING THE CONTRACT FOR THE "HILLTOP DRNE PUMP STATION REHABILITATION IMPROV�MrNTS (CIP NO. SW269)" PROJLCT TO RAMONA PAViNG AND CONSTRUCTION CO. IN THE AMOUNT OF $588,715.00, WAIVING CITY COUNCIL POLICY 574-01. AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGElVCY FUNDS 1N AI�' AMOUNT NOT TO EXCEED $85,000 WHEREAS, on September 18, 2013, the Director of Public Works received five (5) sealed bids for the "Hilltop Drive Pump Station Rel�abilitation Improvements (CIP No. SR'269)" Project.; and - . WHEREAS, the ��ork to be done consists of the removal and disposal of existing improvements, construction of a new pre-cast wet-well, new sewer pumps, piping fittings, valves and appurtenances, new concrete slab, sewer manholes, trenching, removal and relocation of existing se��er lines, construction of a pump station concrete block building facility, and the installation of a ne�� storm drain system; and WHEREAS, the Director of Public Works received five (5) sealed bids as follo�v: CONTRACTOR BID ADIOUNT 1. Ramona Paving and Construction Co. - Ramona, CA $588,71�.00 2. T.C. Construction Co. — Santee, CA $591,900.00 3. Fordyce Construction— Santee, CA $605,�20.00 4. ATOM Engineering Construction, Inc. — Hemet, CA $668;039.00 �. Ne�vest Construction Company Ina— San Diego, CA $719;214.00 WHEREAS, the low bid submitted by Ramona Paving and Construction Co. is above the Engineer�s Estimate of$565,600 by $23,115 (4% liigl�er); and WHEREAS, Design staff has verified the references provided by the contractor and determined that the contractor has performed satisfactorily far those references; and WHEREAS, the Contractor's License No. 795526 is cun�ent and active; and WHEREAS, staff has reviewed the low bid and recommends aw�arding the contract ro Ramona Pavins and Construction Co. of Ramona, California: and WHEREAS, in order to approve change orders as necessary, staff is requesting City Council waive Council Policy No. 574-01. RESO-PW-S��'269 awardine contract 10/7/2013 12:01 PM � 0-6 Resolution\'o. Pa�e 2 N0�4%, THEREFORE; BE IT RESOLVED that the Cit�� Council of the Cirv of Chula Vista does hereby accepts bids and a��ards the contract for the "Hilltop Drive Pump Station Rehabilitation Improvements - CIP No. S\�T269" Project to Ramona Paving and Construction Co. in the amount of S�88.715.00. BE IT FURTHER RESOLVED that the Ciri� Council of the Cit�� of Chula Vista does herebv waive Council Policv �74-01 and authorize the director of Public \l%orks to expend all available contingenc�� funds in the project in an amount not to exceed �85;00 . Presented by Appr ed as to Richazd A. Hopkins en R. GooQins Director of Public ��'orks Citv Attome�� RESO-PR'-S1\`269 a�carding coniract �10/i/2013 12:01 PD9 � �—�