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Home My WebLink About2013/10/15 Item 05 -== . - �_,. . - _ : =. � -_��=�: - CITY COUNCIL -- ,.-; .:.. `� _ - _ -�.- AGENDA STATEMENT �. . . _ _ - - _ .;-��. . - - - .� �� `,,,�ir� crrv oF CHULA VISfA ]0/1�/2013 Item 5 ITEM TITLE: RESOLUTION OF THE CITY COUI�'CIL OF THE CITY OF CHiJLA VISTA ADDING 0.� FTE FACILITY AI�TD SUPPLY SPECIr1LIST AI�'D 0.� FTE FISCAL OFFICE SPECIALIST AND REMOVII�'G ONE SEI�'IOR FISCAL OFFICE SPECIALIST FROM THE AUTHORIZED STAFFIi�'G LEVEL OF THE POLICE DE TMENT SUBMITTED BY: CHIEF OF POLICE REVIEWED BY: CITY n�NAG ASSISTANT CIT 4ANAGE� 4/�THS VOTE: YES X NO SUi1�Il17ARY The Police Department is requesting to add a 0.� FTE Facility and Supplti� Specialist and 0.� FTE Fiscal Office Specialist and remove one Senior Fiscal Office Specialist from its authorized staffing leveL These requests meet the current staffin� needs of the Fiscal Operations Unit; and results in no net fiscal impact to the General Fund. ENVIRONA�NTAL REVIE�V This proposed activity has been reviewed for. compliance ��ith the Califomia Environmental Qualit}� Act (CEQA) and it has been determined that the acti��in- is not a "Project' as defined under Section 1�378 of the State CEQA Guidelines because it ��ill not result in a phvsical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activin� is not subject to CEQA. Thus; no environmental re��iew is necessarv. REC011A1ENDATION Council adopt the resolution. BOARDS/CONINIISSION RECOA'Il�TENDATION I�'ot Applicable. DISCUSSION The Fiscal Operations Unit of the Police Department currently consists of one Principal Manaeement Analvst, two Senior Fiscal Office Specialisu and 0.� FI�E Facility and 5-1 10/IS/20li Item S Page 2 of 3 Supply Specialist. The Principal Management Analyst oversees all fiscal-related matters for Police operationsand supervises the two Senior Fiscal Office Specialists and half-time - � Facility and Supply Specialist One Senior Fiscal Office Specialist is fully dedicated to Payroll, and the other Senior Fiscal Office Specialist is fully dedicated to Purchasing. The Facility and Supply Specialist (intemally referred as the Quartermaster) receives and organizes supplies and equipment, along with coordinating facility repairs. As a result of a recent review of duties in tbe Fiscal Operations Unit, it is recommended that staffin� changes should be made to meet the current operational needs of the Police Department. The Police Department is requesting to add a 0.5 FTE Facility and Supply Specialist and 0.5 FTE Fiscal Office Specialist and remove one Senior Fiscal Office Specialist from its authorized staffing level. The proposed staffing levels would result in a full-time Facility and Supply Speeialist who will fulfill Quartermaster and purchasing duties, one full-time Senior Fiscal Office Specialist dedicated to payroll and 0.5 FTE Fiscal Office Specialist assisting with payroll and purchasing. These requests result in no net staffing change to the current authorized level of the Police Department, along with no net fiscal impact to the General Fund. The table below outlines the proposed staffing changes: ,., . ,, Current Proposed '' ' Updated ; ,', Position < "Authorized ' '�Chan e ` . Staffin' . Facility and Su ly S ecialist 0.50 0.50 1.00 Senior Fiscal Office Speciaiist 2.00 (1.00) 1.00 Fiscal Office Specialist 0.00 0.50 0.50 TOTAL STAFFING 2.50 0.00 2.50 Because there is no fiscal impact for the proposed staffing changes, no additional appropriations are requested. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500-foot rule found in Califomia Code of Regulations section 18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT Approval of this resolution ��ill result in the addition of 0.5 FTE Facility and Supply Specialist and 0.5 FTE Fiscal OfSce Specialist and the removal of one Senior Fiscal Office Specialist from the authorized staffing level of the Police Department The requested staffing changes have no net fiscai impact and no additional appropriations aze required. ONGOING FISCAL IMPACT There is no ongoing fiscal impact for the proposed staffing changes. 5-2 10/15/20li Item 5 Paee 3 of 3 ATTaCIi.11ENTS . _ _. .. None. Prepmed b}�: Jonathan.4legre, Prmcipal Alanagement_9nah�st, Police Department 5-3 R�SOLUTION NO. RESOLUTIOI�' OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ADDING 0.5 PTE PACILITY AND SUPPLY SPECIALIST AND 0.� FTE FISCAL OFFICE SPECIALIST AND REA90VING ONE SENIOR FISCAL OFFICE SPECIALIST FROM THE AUTHORIZED STAFFING LEVEL OF THE POLICE DEPARTMENT WHEREAS. as a result of a recent review of duties in the Fiscal Operations Unit, it is recommended that staffing changes should be made to meet the current operationa] needs of the Police Depanment; and WHEREAS, the Police Department is requesting to add a 0.� FTE Facilin� and Supply Specialist and 0.� FTE Fiscal Office Specialist and remove one Senior Fiscal Office Specialist from its authorized staffng level; and WHEREAS, these requests result in no net staffing change to the current authorized level of the Police Department, along with no net fiscal impact to the General Fund. I�rOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby add 0.5 FTE Facility and Supply Specialist and 0.5 FTE Fiscal Office Specialist and remove one Senior Fisca] Office Specialist from the authorized staffing level of the Police Department. Presented by: Approved as to form by: David Bejarano Glen R. ooeins Police Chief City Attorney J:AAttomcy\FINAL RESOS AND ORDINANCES\2013U0 08 13\RESO-POLICE-R�CLASS.docs 9/24/20132:51 PM 5-4