HomeMy WebLinkAboutReso 2013-198 RESOLUTION \t0. 2013-198
RESOLUTION OF THE CIT1' COUI�'CIL OF THE CITY OF
CHULA VISTA APPROV1IvG AN AGREEMENT BET�'EEN
THE CITY AND UTILITY COST MANAGEMEI�'T. LLC. TO
PROVIDE UTTLITY INVOICE REVIEN' SERVICES
�'�'HEREAS, the Cit�� of Chula Vista Finance Director/Treasurer is responsible for
auditine and appro��ine all payment of im�oices by the City, including determining the
correctness of claims. demands or charaes: and
WHEREAS. the City desires to contract �i�ith a ��endor to pro��ide utilitv in��oice re��ie�i-
sen�ices: and
WHEREAS, utility invoice review ser��ices are to be pro�ided for all watec eas and
electricity accounts for �vhich the Citv is receiving utility sen�ices. including identifyins the basis
for, and taking steps to obtain, any refunds, credits or future savings on the City's utility
accounts; and
IUHEREAS, on May 6. ZOli. the City of Chula Vista issued a Request for Proposals
(RFP) for utiliri im�oice re��iew sen�ices; and
�l'HEREAS. the RFP was advertised in the Star News, posted on the City's Planet Bids
website and distributed directly to three firms previously identified as potential bidders for utilih�
in��oice review sen�ices: and
WHEREAS, the Citv received three responsive bids; and
VdHEREAS, Cit�� staff conducted a comprehensi��e review to determine the best qualified
firm to provide utilit�� invoice re��ie« sen�ices; and
�'HEREAS, Utility Cost Manaeement LLC (UCM) has demonstrated the ability and the
espertise to provide utilitv invoice revie�� sen�ices in accordance with the scope of �i�ork
requirements of the RFP; and
WHEREAS, UCM has submitted a proposal to provide utilit�� invoice review sen�ices in
exchange for a fee of fom�-t��o percent (42%) of the utilin� im�oice savings generated b<< their
re��ie�i�. to continue for a period of 36-months from the date the savings first appears on the
Citv's utilitv in��oice: and
WHEREAS. UCM �aill receive no fee for utility invoice savings generated by reductions
in utilirv usaee: and
WHEREAS. in consideration of their e�:tensive kno���ledee and e�perience H�ith utilih�
invoice audits throuehout the state of Califomia, convact awazd to UCM is recommended.
Resolution No. 2013-198
Page 2
NOW, THEREFORE, BG IT RLSOLVED by the City Council of the City of Chula
Vista, that it approves the Agreement between the City of Chula Vista and Utility Cost
Management, LLC, to Provide Utility ]nvoice Review Services, in the form presented, as mav
have been modified by the Council prior to its approval and with such minor modifications as
may be required or approved by the City Attorney, a copy of which shall be kept on file in the
Office of the City Clerk, and authorizes and directs the Mayor to execute same.
Presented by Approved as to form by
�� Y�Q.t,4�9� �\ c
Ma �r a Kachadoorian len R. oogins
Director of Finance/Treasurer �t Att rney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 1 st day of October 2013 by the following vote:
AYES: Councilmembers: Aguilar, Bensoussan, Salas and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: Ramirez
,�'
Cheryl Cox, M ' or
ATTEST:
��.,�0.- ���,�.�-�
Donna R. Norris, CMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DlEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2013-198 was duly passed, approved; and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 1 st day of October 2013.
Executed this I st day of October 2013.
�i�,�(Jh'r'c'°�.J ���-,-�
Donna R. Norris, CMC, City Clerk