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Home My WebLink About2013/09/17 Item 10 - --�� CITY COUNCIL 1._ AGENDA STATEMENT _� .. . �� i, cin oF } '�`CHULA VISfA SEPTE?�4BER 17; 2013 Item /l� ITED'I TITLE: RESOLUTION OF THE CITY COUIVCIL OF THE CITY OF CHULA VISTA ACCEPTIi�'G FLND APPROPRLATIi�'G ��8.700 TO THE FEDERAL GRANTS FU`1vD AND TR�SFERRING �34.000 FRO\4 THE PERSO?v��L SERVICES CATEGORY TO THE SUPPLIES AND SERVICES CATEGORY OF THE FEDERAL GRAI�TTS FLi�'D FOR THE CONTI1�rUED DEVELOPA4E\'T OF POLICE A\TD FIRE FIRST RESPOI�'DER PERSOI��EL SUB�IITTED BI': FIRE CHIEF .d� �' �� ' REVIENED Bl�: CITY MAi�jAGER��r�.S. 4/STHS VOTE: YES CI \O � SU�Z1Z4R1' The fiscal year 2012 Urban Areas Securit}� Initiati��e pro�ides fundine for the continued de��elopment of readiness and operational response capacity of Police and Fire first responder personnel. Funds ��ere appropriated in the personnel sen�ices cateeory to fund.intems and a GIS Specialist position to develop and enhance hazard plans used durine emeraenc� incidents. Staff has since identified sa��ines in the personnel services categor}� and requests to transfer �34,000 to the supplies and sen�ices categon�of the Federal Grant Fund. Additionally, the Ciri� of Chula Vista has tal:en a proacti��e role �vorkins with other public safety aeencies in support of the San Diego Regional Fire Services Public Safen� Geodatabase (GDB) project. As a result Chula Vista was identified as an ideal candidate to host the database developed as part of this regional effon. Therefore: the fiscal qear 2011 Urban :�reas Securin Initiati��e grant provided additional funds to purchase hard��are and soft��are needed to host the GIS database and pro�ide other agencies access to this data. The Fire Department is seel:ing to accept and appropriate an additional ��2,�00 in the capital cate�on- and �6,200 in the suppl�� and services category the federal grant funds. 10-1 I SEPTEMBER 17. ZOli. Item If7 Pa�e 2 of 3 ENVIRONMENTAL REVIEW This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 1�378 of the State CEQA Guidelines because il N�ill not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the acti��itv is not subject to CEQA. Thus, no enviromnental revie�� is necessazy. RECOMMENDATION Council adopt the resolution. BOARDS/COMNIISSION RECOMMENDATION Not Applicable. DISCUSSION On Februazy 12, 20li, City Council accepted $243,591 grant funding from the U.S. Department of Homeland Security for the fiscal year 2012 Urban Areas Security Initiative (UASI). The spendine plan ��as submitted in advance of funding approval in accordance N-ith grant requirements. Grant funds are restricted in how they can be spent and cannot supplant normal budgetary items for the City. The fiscal year 2012 UASI funds provide funding for the continued development of readiness and operational response capacity of Police and Fire first responder personnel. Funds have been allocated in personnel services to fund a GIS Specialist, overtime, and hourly intems that develop and enhance hazard plans used during emergency incidents. Staff has since identified savings in personnel cost and the Fire Department is requesting to transfer $34.000 from the personnel services category to the supplies and services category of the Federal Grant Fund to enter into a contract with Lyrix Technologies to create hazard plans paid for by the Urban Areas Security Initiative Grant. Additional grant funds ha��e been awarded to the City of Chula Vista Fire Departinent from the U.S. Department of Homeland Security for the fiscal year 2011 Urban Areas Security Initiative (UASI) to support a GIS system that can be used by public safery agencies in a recoenized standard throuehout the region. This regional project will provide all Fire, EMS; and Law Enforcement a�encies with a common GIS database and framework to support public safety activities. In order to host the GIS database and provide other agencies access to this data, additional GIS hardwaze and sofrware is needed. The Fire Department is requesting additional appropriations in the amount of $52;500 in the capital category and $6,200 in the supply and services catesory of the federal grant funds. This project is fully supported and funded bv Urban Area Security Initiative (UASI) grant funds. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by tl�is action and has determined that it is not site specific and consequently the 500-foot rule found in California Code of Regulations section 18704.2(a)(I) is not applicable to this decision. 10-2 SEPTEMBER 17. 2013. Item �� Paee 3 of 3 CL"RRE\T YE9R FISCAL IMPACT Approral of this resolution ��ill result: Transfer of �34,000 from the personnel services categor}� to the supplies and ser��ices cate�ory of the Federal Grants Fund; and additional appropriations of ��2;�00 in the capital cateeor�° and S6,200 in the suppl}° and senices cate�or�� of the Federal Grant Fund. The fundine from the 2011 liASI �+�ill completeh� offset these costs; resultine in no net fiscal impact to the General Fund. ONGOI\G FISCAL In1PACT There are no ongoin� fiscal impacu for these actions. ATTACHAIE\TS \'one Prepared by: A4adeline Smit/t Principa!A4anagement Analyst, Fire Department 10-3 RESOLUTIOI�'i�'O. RESOLUTION OF THE CTTY COUI��CIL OF THE CITY OF CHULA V1STA ACCEPTING A1�TD APPROPRIATING $�8.700 TO THE FEDERAL GRAI��TS FUND AI�TD TRANSFERRL�TG ��4.000 FROA� THE PERSOI�TTEL SERVICES C.ATEGORI' TO THE SUPPLIES AT�TD SERVICES CATEGORY OF THE FEDERAL GRANTS FUI�'D FOR THE COI�'TINUED DEVELOPMEI�TT OF POLICE AI�TD FIRE F1RST RESPONDER PERSOI�TI�TEL V�'HEREAS: The San Diego Office of Homeland Security, who administers the Urban Areas Security Initiati��e (UASI); has notified the CiYy of additional fiscal year 20ll UASl fundina: and WHEREAS; on February 12, 2013,- Cit�� Council accepted $243;591 grant fundins from the U.S. Depanment of Homeland Security for the fiscal }�ear 2012 lirban Areas Securitv lnitiative(UASI); and V�'HEREAS, the Urban Areas Security Initiative addresses the unique plannine; organization; equipment training; and exercise needs of high-threat, high-density urban areas; and �6'HEREAS, the fiscal }�ear 2011 UASI funds ��ill purchase hard��are and sofr��are needed to host the GIS database and provide other agencies access to data in the amount of $�8;700; and R'HEREAS; the fiscal year 2012 UASI funds have been alloca'ted to fund a GIS Specialist, hourly intems, and o��ertime to develop and enhance hazard plans used durins emergency incidents, which N�ere bud�efed in the personnel services category; and ��'HEREAS, the Fire Department is seeking to .accept and appropriate an additional $�2;500 in the capital categor�� and $6;200 in the supply and services category the federal erant funds: and WHEREAS; staff bas identified savings in personnel cost and the Fire Department is requesting to transfer $34,000 from the personnel services categor}� to the supplies and sen�ices categorv to enterinto a contractto create hazard plans I�'O«'; THEREFORE, BE IT RESOLVED the City Council of the City of Chula \Jista does herebv accept and appropriate ��2;�00 in the capital categorp and $6,200 in the supplies and services cate�or�; and transfer $34,000 from tl�e perso�mel services category to the supplies and services cateeor}� of tl�e Federal Grants Fund for the Urban Areas Security IniTiative �ant. 10-4 Page 2, Item: Meeting Date: 9/17/13 Presented b��: Appro��ed as to form b��: ��-.r�� Dave Hanneman Glen R. Googins �4:'�z5 �R FireChief Cit�' .Attorne�� (�6 J:Wttomev�FII�'AL RESOS AND ORDI\`A\'CES�2013\09 17 13\UASI preplans-GIS Sen�er.doc 9/10/2013 10:1> AM 10-5