The URL can be used to link to this page

Home My WebLink About2013/09/17 Item 07 - .�- ��=�:�-��> _ C I TY C O U N C I L -- �~-� - -�� --j:�- AGENDA STATEMENT � � - � - _ _ _ - __v�f�- - - .:��'�` ��,,�� cin oF CHULAVISfA 9/ll/13 Item� ITED? TITLE: RESOLUTION OF THE CITY COUI�iCIL OF THE CITY OF CHULA VISTA A�4'ARDING A PURCHASE AGREEMENT TOTALII�'G �334,659 FOR THE PURCHASE OF ONE (1) COMBII�iATION SE�'VER CLEANII�'G TRUCK TO PLUMBER'S DEPOT II�TC.. IN ACCORDANCE �'l'ITH THE TERMS AI�TD CONDTTIONS OF CITY OF VENTURA BID \TiJMBER B- li00001�3 AI�TD PURCHASE ORDER NUMBER 1000025�3. AND AUTHORIZiNG THE AMENDMEI�TT OF THE SE�T�'ER SERVICE REVEATiTE FUND BUDGET FOR FI AL YEAR 2013-14 TO APPROPRIATE S24.6�9 SUBIIITTED BY: DIRECTOR OF PUBLIC WORKS ASSISTAI�rI'DIRECTOR OF PUBL 'l' REVIE�i'ED BY: CITY MANAGER ,�y/J.5• ASSISTAI�TT CI NAGER� 4/STHS VOTE: YES � NO ❑ SU1�1A'IARY The fiscal year 20li-14 Sewer Fund budget provides for the replacement of one 2003 Intemational Vactor combination sewer cieaning truck. The City of Chula Vista Municipal Code Section 2.�6.140 and Council Resolution I�'o. 6li2 authorize the Purchasing Agent to participate in cooperative bids ��ith other government agencies for the purchase of materials of common usa�e. The City has an opportunity to participate in a current City of Ventura bid for favorable terms and pricing. E\�'IROn�'IENT,�L REVIE�'1' This proposed activity has been revie�ved for compliance ��ith the Califomia Em�ironmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 1�378 of the State CEQA Guidelines because it «�ill not result in a physical chanee in the environment; thereFore, pursuant to Section 1�060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental revie�� is necessary. REC01Il17ENDATION Council adopt the resolution. 7-1 9/17/13, Item 7 Page 2 of 3 BOARDS/COMMISSION RECOA'IA'IENDATION Not applicable. DISCUSSION The fiscal year 2013-14 Sewer Service Revenue fund budget provides for the replacement of one 2008 International Vactor combination sewer cleaning truck. Due to the unique nature of this equipment, Wastewater Maintenance staff conducted extensive research into the types of equipment available in the industry, and evaluated each prospective piece of equipment for its functionality and suitability for its intended purpose. Equipment built by three different manufacturers .was evaluated during this process. Staff determined that the equipment manufactured by GapVax, Inc., and sold by Plumber's Depot, Inc., best meets the needs of the department. A current purchase order for such a truck has been issued by the City of Ventura. In the past, the City of Chula Vista has entered into purchasing agreements with various agencies for miscellaneous pieces of equipment. The City of Ventura issued a bid specification, and as a result of the size of the municipality, received favorable terms and pricing based upon volume discounts. The City of Chula Vista has an opportunity to take advantage of the City of Ventura bid and realize these cost benefits. Purchasing staff concurs in this assessment. The approval of the resolution would amend the fiscal year 2013-14 Capital expenses category of the Sewer Service Revenue fund budget to increase automotive equipment replacement by $24,659. DECISION AZAKER CONFLICT � Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. , CURRENT YEAR FISCAL IMPACT The net total cost including taxes for the sewer vactor is $334,659. As reflected in the schedule below, the purchase amount for the se��er vactor exceeds the budgeted amount by $24,6�9. Increasing the Capital expenses category of the Sewer Service Revenue fund budget by this amount will help ensure that there will be sufficient funds for the remaining wastewater vehicles that are also scheduled to be replaced this fiscal year. F'Y14 Sewer Service Re��enue Fund Replacement Schedule EQUIP# YEAR/n9AKE/MODEL COST 2210 2003 Chevro]et C2500 $47,000 2359 2002 Ford F450 w/Service Body $62.500 2366 2006 Ford F350 w/Service Body $56,400 2910 2008 Intemational Sewer Vactor $31Q000 3303 1999 Wells Cazgo TRA CW 142 $20,000 3304 1999 Wells Cargo TRA CW 142 �20,000 5804 JCB Loader w/min 2.25 Yazd Bucket $80,000 Outfitting new equipment �40.000 Total Replacement $635,900 �-2 9/17/13, Item_� Page 3 of 3 There is no impact to the General Fund as there aze sufficient reserves in the Sewer Sen�ce Re��enue fund for this appropriation. ONGOLI`G FISCAL II�iPACT Since this is a replacement vehicle, there is no increase in onaoing maintenance and operating costs for the Sewer Service Revenue fund. ATTACHMENTS I�'one. Prepared by.� Michae!Len��el, Sr.bfanagement Analyst, Public R'orls H:IPUBLIC !f'ORKS-EA'GLiGEA'DAIC.AS2013109-17-l3lSewer [�ac�or w Budget Amendment�REPORT-P[G Sewer Cleaning TruckREV.doc 7-3 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA V1STA AWARDING A PURCHASE AGREEA4EI�'T TOTALII�!G $334,6�9 FOR THE PURCHASE OF ONE (1) COMBII�'ATION SE�'ER CLEANING TRUCK TO PLUMBER'S DEPOT INC.; IN ACCORDANCE WITH THE TERb4S AI��D COI�TDITIONS OF C1TY OP VENTURA BID I�TUD�BER B-130000153 AND PURCHASE ORDER NUMBER 100002»3, AND AUTHORIZING THE AMENDMENT OF THE SEVdER SERVICE REVENUE FlJND BUDGET FOR FISCAL YEAR 2013-14 TO APPROPRIATE $24;659 WHEREAS�, the Fiscal Year 2013/14 Sewer Fund Budget provides for the replacement of one combination se�ver cleaning truck; and WHEREAS; combination se��er cleaning trucks are considered to be highly complicated and technical equipment and VdHEREAS, Wastewater M.aintenance stafP conducted extensive research into the types of equipment a��ailable in the industry and evaluated each prospective piece of equipment for its functionality and suitability for its intended purpose; and WHEREAS; equipment built by three different manufacturers ��as evaluated durine this process, and the equipment offered by GapVax, Inc. was determined to be most suitable for this purpose; and WHEREAS, the Chula Vista Municipal Code Section 2.56.140 and Council Resolution No. 6132 authorize the Purchasine Agent to participate in cooperative bids with other govemmental agencies for the purchase of materials of common usage; and . WHEREAS, in the past, the City of Chula Vista has entered into purchasing aereements with various cities for various pieces of equipment; and , WHEREAS, the City of Ventura issued a bid specification for the equipment inanufactured by GapVax, Inc. and sold by Plumber's Depot, Inc. As a result of the size of the municipality, the City of Venture received favorable terms and pricing based upon volume discounts; and WHEREAS, the Cit}� of Chula Vista has an opportunity to participate in the City of Ventura bid and realize these cost benefits: and WHEREAS; the purchase ainount for the combination sewer cleaning truck is $334,6�9; which exceeds the budeeted amount by $24,659, and increasing the fiscal year 20li-14 Capital eapenses category of the Sewer Service Revenue fund budget by $24,6�9 will help ensure that there will be sufficient funds for the remaining wastewater vehicles that are also scheduled to be replaced this fiscal year; and J:\Attorney\FINAL RESOS.4ND ORDIh'ANCES12013\09 17 13\RESO-PN�-Se�ver Cleaning Truch.doc 9/6/2013 9:41 AM 7-4 J:�.Attomev�FII�rAL RESOS AI�'D ORDI�'ANCES�Oli\09 17 liUtESO-P�4T-Se��-er Cleanine Truck.doc \4'IIEREAS. there aze sufficieot reser�res in the Sewer Sen�ice Revenue fund for this appropriation. NOW. THEREFORE, BE IT RESOLVED that the Citv Council of the Citv of Chula Vista does hereb�� a�<<ard a purchase aereement in the amount of S334;6�9 for one combination se��er cleanine truck to Plumber`s Depot, Inc. and does herebv appropriate �24,6�9 to the fiscal ��eaz 20li-14 Capital expenses category of the Se��er Service Re��enue fund. Presented by Approved as to form bv C�- :/� Richazd A. Hopkins Glen R. Gooei s � 4y�rv� Director of Public \�'orks Citv Attomev - J:Wttomev�FI1�AL RESOS rli\D ORDI\ANCES�013\09 17 13�RES0-P\1'-Sewer Cleanin¢Truck.doc 916/20li 9:41 AA1 7-5 I