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Home My WebLink About2013/09/17 Item 03 � ' ' �' -� --- ' �=�`-- CITY COUNCIL isc-'. �1�. . .,�i. r_: . - � . � -�- �. � =�` =°�.- AGENDA STATEMENT �•�{ � :b ._"�+�. _'� - _ �°,�� \`�// CIIYOF �°�`CHULA VISTA 9/17/13, Item � ITEn4 TITLE: RESOLUTIOI�' OF THE CITI' COUI�TCIL OF THE CIT1' OF CHULA V'ISTA ACCEPTIi�'G BIDS ?LND A\?�'.4RDING A CONTRACT FOR THE TENl�'IS COURT/PARiC RENO\%ATION OF EUCALY"PTUS PARK (PR317) TO PAL GENERAL E ' 'EERI�iG. Ii�'C. II�' THE �40Ui�TT OF S220.687.32 SUBI�IITTED BI': DIRECTOR OF PUBLIC R'ORKS ASSISTAl�'T DIRECTOR OF ENGIi� i'G ��1,�� REVIENED BI': CITY n4AIvAGER�j�f�r,J.S . ASSIST.A,\'T CITY MA\?AGER� �hTHS VOTE: 1'ES ❑ NO � SUA�'LaRl' On June 19; 2013 the Director of Public �Vorks recei��ed eiaht (8) sealed bids for the "Eucah•prus Pazk Improvements (PR317)" project The project is included in the Capital Impro��ement Proeram (CIP) budget to reno��ate portions of Eucalqptus Park; including the tennis courts. The source of funds is a State of Califomia Housin� Related Parks Proaram �ant a��arded on September 10; 2012. The proposed resolution; if approved, ��ould accept the bids and award a contract to PAL General Engineerine, Inc in the amount of�220,657.32. EN�'IRONn4ENTAL REVIE��' The De�elopment Services Director has revie«ed the proposed project for compliance �eith the Califomia En��ironmental Qualit�� Act (CEQA) and has determined that the project qualifies for a Class 1(d) categorical ezemption pursuant to Section 1�301 (Esisting Facilities) of the State CEQA Guidelines because the proposed acceptance and appropriation of funding ��ill result in the repiacement of older tennis courts ��ith similar but impro��ed tennis couns at a Cit�� public park �tiith no e�pansion of an eaisting use. Thus; no further environmental revie�v is required. RECOD411ENDATION Council adopt the resolution. BOARDS/C017A7ISSIONS RECOn4MENDA'I'ION I�'ot applicable. DISCtiSS10N On D4arch 27, 2012; the Citti� Council adopted Resolution No. 2012-0�0 authorizing the Cin' A4anaQer to appl�� for State of Califomia Housino Related Parls (HRP) Proaram grant funds and 3-1 9/17/13,Item � Page 2 of 3 to enter into a grant aereement if the application is approved. The purpose of the HRP Proeram is to increase the overall supply of housine affordable to lower income households by providing financial incentives to cities and counties with documented housing starts for newly constructed units affordable to vep� lo��- or lo��-income households. The funds are awarded based on a formula of the number of units placed into service. The funds may be used for the creation of new park and recreation facilities or the improvement of existing park and recreation facilities. The City applied for a grant a��ard of$�17,000 and in September was aN�arded a grant in the amount of$488;400 for various rehabilitation projects at Eucalyptus, Lauderbach, Memorial, and Parkway Parks, Norman Center and the V✓omen's Club. One of the identified grant priorities is renovation of the tennis courts at Eucal�-ptus Park, which are at risk of failure. The general scope of the dual tennis court renovation invoh�es removal of the court screening, equipment and existing slabs. Sub-base w�ill be installed along with ne�� concrete, equipment and court surfacing. The existing fencing and screening will be reinstalled and court lighting poles ��ill be repainted. An ADA parking stall and signage �vith an accessible pathway to the closest court will be installed to complete the project requirements. On June 19, 2013 the Director of Public Works received eight (8) sealed bids for the "Eucalyptus Parks lmprovements (PR317)" project. The following table summarizes the bids received: DETERMINATION OF °�BASIS OF BID" CONTRACTOR BID RESPONSIVENESS LINE ITEMS 1 &2 1 Pal General En ineerin , Inc. Res onsive $220,68732 2 Valle � Coast Non -Res onsive $232304.00 3 M. Kevin O'Neill Res onsive $247.�44.00 4 Portillo Concrete, Inc Res onsive $255,300.00 5 Ferandell Tennis Courts, ]nc. Res onsive $259,192.00 6 Just Construction Res onsive $271,000.00 7 Palm En ineerin Res onsive $280,000.00 8 Alvand Construction, Inc. Res onsive $307,000.00 According to the "Basis of Bid" (bid items 1 and 2) submitted by PAL General Engineering, Inc.; it is consistent ��ith the in-house estimate of$218,000.00. The Contractor has successfulh� completed projects of similar scope for other jurisdictions. The Contractors License No. 916931 is curren[ and active. Staff reviewed the low bid and determined that the bid package is compleCe, with no errors or omissions. Therefore, staff recommends awarding a construction contract to PAL General Engineerine, fnc. in the amount of$220,68732. Disclosure Statement Attachment 1 is a copy of the Contractors Disclosure Statement 3-2 9/17/13, Item � Page 3 of 3 WaQe Statement The source of funding for this project is a orant from the State of Califomia. The Contractor shall ensure that the requirements of Chapter 1 of Part 7 of the Califorcua Labor Code (pertaining to the payment of prevailine waees and administered by the Califomia Department of Industrial Relations) are met These requirements are incorporated into the Construction Con�act. DECISION D4AKER CONFLICT Staff had revie��ed the property holdinss of the Ciq Council and has found no propem� holding ��ithin �00 feet of the boundaries of the property ��rhich is the subject of this action. Staff is not independently a�vare, nor has staff been informed by any Cin� Councilmember, of any other fact that mav constirute a basis for a decision maker conflict of interest in this matter. CtiI2RE\'T 1'EAR FISCAL, I1IPACT A breakdo«m of the project costs is as follo��s: - - FtiNDS REQUIRED FOR CONSTRUCTTON CONTRACT A. Base Contract Amount $220;68732 B. Contract Contingencies $10,000.00 TOTAL FUi��DS REQUIRED FOR CONSTRtiCTION CO\�TRr1CT �230,687.32 Sufficient funds aze available in PR.i17 to complere the project. The funds «�ll be repaid from the HRP Program a«�azd. There is no direct fiscal impact to the General Fund in the current fiscal year related to a�i�ardine the construction contract. The budeet in the grant aereement for the rehabilitation of Eucalyptus Pazk is $217;000. However; the grant agreement allo��s for funds to be shifted as needed based on actual costs. As estimates are obtained for the remainine rehabilitation projects, staff��ill be able to determine if the scope of work will need to be revised for any of the remaining projecu to stay within the overall erant limit. ONGOING FISCAL IA'IPACT There is no oneoine fiscal impact as this is a one-time erant. ATTACHJ7ENT5 1. Conuactor's Disclosure Statement Prepared 6y: Gordon Grant, Building Projecr Manager, Public {t'orks Department J:IEngineerlAGEA'DAICAS2013109-17-131REPORT-P fi'-Eucalj ptus Park Bid Award.doc 3-3 ,�-�-r�N-r / � � , � � ; CITY f3F CIIiI:LA VISTA DISCLOSIJRE STATEMENT ( � � Pursuent to CounciJ Policy !O]-Ol, prior to any ac[ion upon matters that will require discretionary action � � by tUe Council,Planning Commission and all other o�cial bodies of the Ciry,a statement of disclosure of � � certain ownersfvp or financial interests, payments, or campaign confibutions for a City of Chula Vista ( ; election must be filed The following information must be disclosed: : � ! L List the names of all persons having a imancial interost in the property thzt is the subject of tfie � appliceCion or the conttacl,e.g.,ov,n�er,applicant,conhactor,subcontractor,material supplier. � I PP.L Geaeral Eagin2ering, I�c. ! � N,arla Jahshan, President � � Abd Jahs'r.an, Vice President i 2. IF any person� identified pursuant to{I)abnve is a corporatiou or partnership,lisk the names of all � individuals with a$2000 im�estment in the business(corporntion/parinersliip)entity. � , I ' marla Jahshan,Presidenc I I abd Jahshan, Vice President � 3. Tf any person* identified pursua��f to(1)nbove is a non-profit organization or hvst, list the uames I of any person sen�ng as director of the non-profit organization or as trustee or beneficia�y or ' � trustor of the hust. ' N/A + 4. Please identiCy evety person, including any agents, employees, wnsultants, or independent contractors You have assiened to represent you before the City in this matfer. , 1"arl� T,h h-n Pr=sid nY ( Abd Jahsha�, Vice President � i 1 i I 5. Has any person* associated wi��this conuact had any financial dealings with an official*# of the ? City of Chu1a Vista ns it relates m this contract wiNiin the pnst 12 monclis7 Yes_No x i , i I� � If Yes,briefly describe the nature of the financiat interest che official•*may have in this contract. I � ( 18 I ' I ! 3-4 ; � � � i i� � � 6. Have vou made a conaibuiion of more than$250 within the past twelve(12) months fo a curtent I member of tne Cliula Viscn Ciy Coimcill ATO r. Yes_If yes,w�hich Council member? ; — I I 7. Have you provided more than $340 (or an item of equivalent value)to an offtcialx� of the City I of Chula Visia in the past t�velve(12)months?(T'his includes baing a source of income,money to retire a legal dek�t, �ft, loaq eYc.)Yes_ No� If�es,whicL official'* nnd what was the nature o:icem provided? I i M I f i i Date: �tn� io, 2013 11 \CiYI� j��---' � S�iwature of ConcactodApplicant I htarla Jahsha_^., ?resident � Ptiat or type name of Contrnetw/Applica¢[ i i 5 " Person is defuzed as: am• individual, firm, co-parUtership,joint ve3�Nre, assceiation, social clvb, � � fratemal organization, coiporatian, estate, trust, receiver, syndicate, any other county, ciry, � ± monicipaliiy, district, or oiher poliiical subdivi�on, -or anV other group or combination actin¢as - a unit. *• Official indudes, but is not limited to: \4ayor, Council member, Planning Commissioner, � ( Member of e boazd commission,or commitiee ofthe City,employee,or staffmembeis. � � ! � � f ; � ; i . , � : ; , ` i 19 ; , ; i 3-5 1 � RESOLUTION 2013- RESOLUTION OF THE CTTY COUI�'CIL OF THE CITY OF CHULA VISTA ACCEPTiNG BIDS AND AWARDI1�iG A COI�TTRACT FOR THE TEI�TI�'IS COURT/PARK REI�'OVATIOI�' OF EUCALYPTUS PARK (PR317) TO PAL GENERAL ENGII�TEERII�TG. INC. II�i THE AMOLTNT OF $220.687.32 R�HEREAS; the City applied for a erant award of $517.000 and in September «�as awarded a grant in the amount of $488,400 for various rehabilitation projects at Eucalyptus; Lauderbach; Memorial, and Park„�ay Parks; Norman Center and the Women's Club; and WHEREAS; one of the identified grant priorities is renovation of the tennis courts at Eucalyptus Park; ��hich are at risk of failure; and \�'HEREAS; on June 19, 2013 the Director of Public Works received eight (8) sealed bids for the "Eucalyptus Parks Improvements (PR317)" project as follows: DETERMINATION OF °BASIS OF BID" CONTRACTOR BID RESPONSNENESS (LINE ITEn'IS 1 &2 1 Pal General En�ineering; Inc. Responsive $220;68732 2 Valley Coast Non -Res onsive $232,304.00 3 M. Kevin O'Neill Res onsive $247.544.00 4 Portillo Concrete. Inc Res onsive $2».300.00 � Ferandell Tennis Courts. Inc. Res onsive $2�9.192.00 6 Just Construction Res onsi��e $271.000.00 7 Palm Engineering Res onsive . $280,000.00 8 Ah�and Construction. Inc. Res onsi��e $307,000.00 WHEREAS; afrer receiving and carefully reviewing the bid proposals; a low bidder ��ith the required qualifications was determined. According to the `Basis of Bid" (bid items 1 and 2) submitted by PAL General Engineering, Inc., their proposal was consistent with the in-house estimate of$218.000.00: and WHEREAS; the Contractor has successfully completed projects of similar scope for other jurisdictions. 1:\Attomey\FINAL RESOS An'D ORDIIVANCES�2013\09 ]7 liUtESO-PW-Eucalypms Park Bid.A�vard.doc � 9/6/201i 2:41 Pn9 3-6 Resolution No. Pa¢e 2 NOVd. THEREFORE BE IT RESOLV"ED that the Citv Council of the Cirv of Chula Vista does herebv accept bids and a�i�azd a contract for the Tennis Court/Pazk Renovation of Eucal�prus Pazk (PRi 17) to Pal Generai Engineering, Inc. in the amount of�220,687.32. Presented bv Approved as to form b�� i_ Richazd A. Hopkins Glen R. Googin�s � 4y�?-� Director of Public �'�'orks Cin Attomev 1:Wnome��\FINAL RESOS A\D ORDi\A�CES�2013\09 17 13U2ES0-P\�'-Eucalyptus Park Bid A��azd.doc 9/6/20I3 2:41 P\9 3-7