HomeMy WebLinkAboutReso 2013-158 RESOLUTION NO. 2013-1�8
RESOLUTION OF THE CITY COLJT'CIL OF THE CITY OF
CHULA VISTA (1) WAIVII�'G THE COMPETITIVE FORMAL
BID REQUIREMENTS; (2) APPROVING Al�' AGREEA4ENT
BETVdEEN THE CITY AND HAVS INCORPORATED FOR
THE PURCHASE AND II�rSTALLATION OF AUDIO AND
VIDEO EQUIPMENT TO UPGRADE THE AUDIO .Ai\'D
VIDEO EQUIPMENT FOR CITY COU?�'CIL CHAI�4BERS:
AI�'D (3) AUTHORIZII�'G THE CI7Y MA\'AGER OR HIS
DESIGNEE TO EXECUTE AI`'Y ADDITIONAL
AGREEMENTS TO IMPLEn4Ei�'T SAID PURCHASE A1VD�
II`'STALLATION OF AUDIO AI�'D \'IDEO EQUIPA4E1�'T
WHEREAS, this project ���ill replace most of the current presentation and broadcasting
equipment fou�d in Cin� Council Chambers, which ��as originall�� installed in�200�; and
\l'HEREAS. the original equipment included a four-camera s��stem, production
s�vitching, projector and projector screen, SVHS player/recorders, three touch-panel control
systems, interface boxers; control room racks. cabling; and any additional equipment required for
a complete broadcasting system_ and
WHEREAS, the video, audio, video production, control; video conferencins. votins_
request to speak, name displa��s and the lighting system aze all ��en� tiahtly inteerated �rith each
other: and
WHEREAS. the Cit}� seeks to enter an asreement ��-ith HAVS Incorporated (`HAVS")
for the purchase and installation of audio and ��ideo equipment to uperade the audio and ��ideo
s��stems for Cin� Council Chambers. as substantiallv set fonh in Attachment 1, a cop�� of which
shall be kept on file ���ith the Cin� Clerk's Office; and
WHEREAS, the complexity of this integration requires a unique blend of talents and
capabilities N�hich HAVS has demonstrated over the ��ears, particulazly since it installed and
maintains the current s��stem: and
WHEREAS, the Citv has im�ested significant resources in hard���are and softN�are for the
current audio and video s��stem in City Council Chambers and that potential imcompatibility
issues with current equipment and software and neN� equipment and sofr�vare (includins
proprietan� soft���are) and negative impacts to esisting ���arranties that it would be impractical for
the Cit}� to use a different ��endor for the upgrade.
NOA', THEREFORE. BE [T RESOLVED that the Cin� Council of the City of Chula
Vista does hereb��:
Resolution No. 3013-]58
Pa�e No. 2
1. Find that the City has invested significant resources in bardware and sofiware for the
current audio and video system in City Council Chambers and that potential
imcompatibility issues ��ith cunent equipment and sofrware and new equipment and
software (including proprietary sofrware) and negative impacts to existing ti�arranties
that it would be impractical for the City to use a different vendor for the upgrade and,
as a result, the City waives tl�e competitive formal bid requirements for said
agreement.
2. Approve an agreement betN�een the City of Chula Vista and HAVS for the purchase
and installation of audio and video equipment to upgrade the audio and video
equipment for City Council Chambers as substantially set forth in Attachment 1, a
copy of��hich is on file with the Ciry Clerk's Off ce.
3. Authorize the City Manaeer or his designee to execute any additional agreements to
implement the purchase and installation of audio and video equipment approved
herein as ma}� be approved or required by the City Attorney.
Presented by Approved as to form by
� `
Richard A. pki Gle R. Googi s
Director of Public Wo s City � orn
Resolution?�'o. 2013-1�8
Paae No. 3
PASSED. APPROVED. and ADOPTED b�� the Citv Council of the Citv of Chula Vista.
California this 6th dav of Ausust 2013 bv the follo���ine vote:
.AYES: Councilmembers: Aeuilar. Bensoussan. Ramirez. Salas and Cos
NAYS: Councilmembers: I�rone
ABSENT: Councilmembers: None
Cheml Cox. Ma r
ATTEST:
� � 6��
Donna R. I�'orris. CMC. Cit�� Clerk
STATE OF CALIFORi\rIA )
COiJNTY OF SA1� DIEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, Cih� Clerk of Chula Vista, Califomia, do hereb�� certifi� that the foregoina
Resolution No. 20li-1�8 �i�as duly passed. appro��ed. and adopted by the Ciri� Council at a
re2ulaz meeting of the Chula Vista Cit�� Council held on the 6th day of August 2013.
E�ecuted this 6th dav of Au¢ust 2013.
�C��wil.(ilH.. ' /�`6/•'✓/Il��'
Donna R. Noms. CMC�Ciri� Clerk
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