HomeMy WebLinkAboutReso 1998-18883 RESOLUTION NO. 18883
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING FIRST AMENDMENT TO THE
CONTRACTUAL AGREEMENT WITH JEFF KATZ ARCH ITECTURE
FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE
DESIGN AND RELOCATION CONSTRUCTION OF CHULA VISTA
FIRE STATION #4 AND THE DESIGN OF THE FIRE TRAINING
CLASSROOM, AND APPROPRIATING FUNDS THEREFOR
WHEREAS, Council-approved CIP Project #PS-120 provides for the relocation and
construction of Fire Station #4 from its current location to the Fire Training Tower site in the
Rancho del Rey development; and
WHEREAS, Jeff Katz Architecture has been hired to provide the architectural services
for the fire station; and
WHEREAS, consistent with the approved Fire Station Master Plan, a Fire Training
Classroom (CIP Project #PS-127) has been proposed for FY 98-99 to complement the existing
Training Tower, completing the Fire Training Complex; and
WHEREAS, with the initial design of the fire station in progress, it has become evident
that coordination can be enhanced and funds saved if the Fire Station architect completes the
design work on the Classroom at the same time; and
WHEREAS, as no funds for the Fire Training Classroom CIP project have currently been
appropriated, an appropriation from the Fire Development Impact Fund in the amount of
$23,000 is needed.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby approve the First Amendment to the Contractual Agreement with Jeff Katz
Architecture for architectural services associated with the design and relocation construction
of Chula Vista Fire Station #4 and the design of the Fire Training Classroom, a copy of which
shall be kept on file in the office of the City Clerk as Document No. CO98-016.
BE IT FURTHER RESOLVED that the Mayor is authorized and directed to execute said
First Amendment on behalf of the City of Chula Vista.
BE IT FURTHER RESOLVED that the amount of $23,000 is hereby appropriated from
Fund 806 (Fire DIF) to Account #806-8060-PS127.
Presented by Approved as to form by
,.," s Hardiman J0 ahe~y~
Fire Chief Ci{y Attorney ~
Resolution 18883
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 10th day of February, 1998, by the following vote:
AYES: Councilmembers: Moot, Padilia, Rindone, Salas and Horton
NAYES: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: None
Shirley Ha~ton, Mayor
ATTEST:
B~'v~Au~l~elet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that
the foregoing Resolution No. 18883 was duly passed, approved, and adopted by the City
Council at a regular meeting of the Chula Vista City Council held on the 10th day of February,
1998.
Executed this 10th day of February, 1998.
Beverly A./'Authelet, City Clerk
First Amendment to
Agreement between
City of Chula Vista
and
Jeff Katz Architecture
for Architectural Consulting Services
Recitals
Whereas, the City of Chula Vista (~City") and Jeff Katz
Architecture (~Consultant")entered into the original Agreement
for architectural consulting services on March 25, 1997; and,
Whereas, the City now desires to expand the scope of
Consultant's work to provide architectural and design services in
conjunction with the Chula Vista Fire Department Fire Training
Classroom as described in Exhibit 'A-i'; and,
Whereas, the Consultant warrants and represents that they
are experienced and staffed in a manner such that they can
prepare and deliver the services required of Consultant to City
within the time frames herein provided all in accordance with the
terms and conditions as set forth below.
Now, therefore, the parties hereto agree as follows:
1. Exhibit ~A' to the original Agreement shall be replaced with
Exhibit 'A-I' attached hereto.
2. All other items and conditions not modified by this First
Amendment to the original Agreement shall remain in full
force and effect.
Signature Page
to First Amendment to Agreement between
City of Chula Vista
and Jeff Katz Architecture
for Architectural Consulting Services
IN WITNESS WHEREOF, City and Consultant have executed this
First Amendment thereby. indicating that they have read and
understood same, and indicate their full and complete consent to
its terms:
Dated: , 19__ City of Chula Vista
by:
Shirley Horton, Mayor
Attest:
Beverly Authelet, City Clerk
Approved as to form:
Dated: Jeff K~~
Jeff K'Stz,[IA, Principal
Exhibit List to Agreement
(X) Exhibit A-1.
Exhibit A-1
to
Agreement between
City of Chula Vista
and
Jeff Katz Architecture
1. Effective Date of Agreement:
2. City-Related Entity:
(X) City of Chula Vista, a municipal chartered corporation of
the State of California
( ) Redevelopment Agency of the City of Chula Vista, a
political subdivision of the State of California
( ) Industrial Development Authority of the City of Chula
Vista, a
" ( ) Other:
3. Place of Business for City:
City of Chula Vista,
276 Fourth Avenue,
Chula Vista, CA 91910
4. Consultant: Jeff Katz Architecture
5. Business Form of Consultant:
(X) Sole Proprietorship
( ) Partnership
( ) Corporation
6. Place of Business, Telephone and Fax Number of Consultant:
7290 Navajo Road, Suite 106
San Diego, California 9~119
Voice Phone (619) 698-9177
Page 1
Fax Phone (619) 698-9178
7. General Duties:
A. PROJECT DESCRIPTION
(1) The Consultant shall design a new fire station and
training classroom to be located at the corner of
East 'H' Street and Paseo Ranchero adjacent to the
Fire Training Tower in the Rancho del Rey
development in the City of Chula Vista("Project").
With . a combined construction budget of
approximately $709,000 (excluding contingency
funds), the Project is envisioned by the City as a
1500 square-foot structure,accommodating living
quarters and office space for up to four
firefighting personnel (male and female), with an
attached 2500 square-foot (approximately 60' x 40')
dual-entry (~drive-through") apparatus room
equipped with an exhaust gas elimination system,
and related site improvements (~Fire Station"); and
a separate 1740 (approximate) square-foot training
" classroom with associated office space, restroom
facilities, and related site improvements adjacent
to the Fire Station ("Training Classroom").
(2) The Consultant shall ensure that the Project is
designed and constructed to optimize energy
efficiency, durability and ease of maintenance, and
in accordance with all applicable current State and
local statutes, codes and ordinances including, but
not limited to, the following:
a. The Uniform Building Code
b. The Uniform Fire Code
c. Current standards of the Americans with
Disabilities Act (ADA)
(3) The Consultant acknowledges that the funds for the
construction of the Training Classroom (see: Task
Group IIb below) have not been appropriated at this
time, and that no representation has been made by
Page 2
City as to the certainty of any future approvals.
Approval for the portion of Project specifically
associated with the construction of the Training
Classroom is at the sole discretion of City.
(4) Work in Task Groups Ia and IIa below is intended to
be done concurrently as one set of documents.
{5) a. TASK GROUP Ia: Defined as those tasks,
consistent with the above description of the
Project, associated with the following phases of
the Fire Station and related site.improvements:
Schematic Design Phase
Design Development Phase
Construction Documents - 90%
Construction Documents - 100%
Bidding
b. TASK GROUP Ib: Defined as those tasks,
consistent with the above description of the
~Project, associated with the following phases of
the Fire Station and related site improvements:
Construction Administration
As-Builts
c. TASK GROUP IIa: Defined as those tasks,
consistent with the above Project description
associated with the following phases of the
Training Classroom and related site improvements:
Schematic Design Phase
Design Development Phase
Construction Documents - 90%
Construction Documents - 100%
Bidding
d. TASK GROUP IIb: Defined as those tasks (if
approved by the City), consistent with the above
Project description, associated with the following
phases of the Training Classroom and related site
improvements:
Construction Administration
As-Builts
Page 3
/J
B. GENERAL PROVISIONS
(1) The Consultant shall be responsible for
coordination of all of the work and payment
associated with subconsultants listed in Section
19, below, and the fees associated with these
subconsultants shall be included within the
Consultant's basic fee for services.
(2) Once a general contractor is selected by the City,
the Consultant agrees to cooperate in timely
response to requests for information with the
chosen general contractor and any of its various
subcontractors and to assist in compliance with the
stipulated budget for construction of the Project,
in accordance with normal industry standards of
practice.
(3) The City shall have the right to suspend work on
the Project for a period of up to ninety (90) days
without suffering any increased compensation to
Consultant or any of its subconsultants and this
temporary suspension shall not constitute a
termination of this Agreement.
8. Scope of Work and Schedule:
A. CONSULTANT'S DETAILED SCOPE OF WORK: The Scope of Work is
based on the stated intent of the City to utiiize Chula Vista Fire
Station ~2 (80 East 'J' Street) as the basic design model for the
Project, and, as applicable, the ~Chula Vista Fire Department Fire
Station Design Specifications" as a basis for the design of the new
station.
(1) SCHEMATIC DESIGN PHASE AS TO FIRE STATION AND TRAINING
CLASSROOM
a. Tour existing Fire Station No. 2 and hold
"Brainstorming" sessions with Chula Vista Fire
personnel to discuss features of the new Fire
Station design in order to refine the program
requirements contained within the Fire Station
Page 4
_ Design Specifications.
b. Perform preliminary code and zoning review.
c. Meet with City Building and Planning Departments to
review all requirements including design
requirements and building accessibility issues.
d~ Develop .Preliminary Building Floor Plans and
Building Elevations for both the Fire Station and
the Training Classroom.
e. Prepare site plans sufficient to develop conceptual
site drawings indicating placement of structures
and amenities on site.
f. Develop preliminary Cost Estimates based upon
building systems. The estimates prepared at this
phase will be generally square foot cost estimates
for the various building components, and will
include a design development contingency (to allow
~ for potential increases as the design is refined
further in the later stages of the project).
g. Make required presentations to Chula Vista Fire
Department to review scope, recommendations and
findings of this phase of the Consultant's work.
h. Make required Design Review Submittals to McMillin
Companies, City of Chula Vista, and other groups
from which it may be necessary for the City to
receive comments or approvals. It is assumed for
this proposal that one set of documents will be
prepared and submitted concurrently to the two
entities. Drawings required for this submittal
will include:
Site Analysis Diagram
Schematic Floor Plan
Schematic Building Elevations
Preliminary Site Plan
Conceptual Landscape Plans
Page 5
Color and Material Sample Boards
These drawings will include color and material
callouts, as well as a colored building elevation
drawing. No models or rendered drawings are
included in this proposal.
I. Make required presentations to City Council to
review proposed design.
j. Make required corrections to Schematic Design in
order to obtain Schematic Design approval from the
City of Chula Vista. Required corrections shall
fit within the parameters of the Station No. 2
design concept and the approved project budget.
Corrections required which are inconsistent with
the Station No. 2 design concept, or the project
budget will be an additional service.
k. After obtaining approval of Schematic Design, the
~ Design Development phase will commence.
(2) DESIGN DEVELOPMENT PHASE AS TO FIRE STATION ANDTRAINING
CLASSROOM
a. Refine design of Floor PlanS, Building Elevations
and Site Plan.
b. Coordinate building and site requirements with
Owner's Soils Engineer.
c. Develop structural systems consistent with design
concept. No engineered site retaining walls will
be required for the project.
d. Prepare Interior Elevations, Building Sections,
Reflected Ceiling Plans and Roof Plans.
e. Prepare Grading, Drainage and Utility Plans
consistent with design concept (prepared from City-
provided Topographic Survey).
Page 6
f. Develop building mechanical, plumbing and
electrical systems consistent with design concept.
g. Prepare preliminary line item Construction Cost
Estimate based on actual building components. This
estimate will be more detailed than the systems
estimate prepared during schematic design.
h. Review meeting with Fire Department and City staff
to review proposed design.
I. As mutually agreed by the City and Consultant,
there will not be a formal Design Development
submittal. Rather, the drawings submitted at this
stage will be "mark-ups" intended to reflect more
information than would normally be found in a
"design development" submittal. The intent is to
present as much information to the Fire Department
as possible with regard to proposed building
systems, structures, layouts, etc. Based on the
information presented, the Fire Department will
review and comment on all of the proposed features
of the new buildings and site design.
j, After obtaining City approval of the information
presented in the Design Development drawings, the
Construction Documents phase will commence.
(3) CONSTRUCTION DOCUMENTS PHASE AS TO FIRE STATION AND
TP~AINING CLASSROOM
a. Prepare drawings and specifications as listed in
Attachment '1' to Exhibit 'A-i' which are suitable
for bidding to clearly delineate the Contractor's
scope of work (Work). The City will provide all
General and Supplementary Conditions for the
Project. Official submittals to the City during
this phase of the Consultant's work will occur at
approximately 90% complete (concurrent with
submittal to the Building Department) and at 100%
complete.
Page 7
b. Submit plans to local utility companies for review.
(Note: Any required Utility Company fees are not
included).
c. Submit plans to City of Chula Vista Building
Department for plan check, and perform all required
revisions to construction documents based on
Building Department's plan check comments. (Note:
plan check and permit fees are not included.)
d. Update Construction Cost Estimate.
e. Meet with Fire Department and City staff to review
final design.
f. Construction Documents shall include the Training
Classroom as an Alternate Bid Item.
(4) BIDDING PHASE AS TO FIRE STATION AND TRAINING CLASSROOM
a. Provide original drawings (on Mylar) and
specifications to the City. City will assemble and
distribute bid packages.
b. Interpret and clarify contract documents for
contractors, and issue addenda as required.
c. Conduct a Pre-Bid walkthru at the site with all
interested contractors.
d. Participate in bid opening, review contractor's
detailed cost breakdown, and assist City in
evaluation of bids.
(5) CONSTRUCTION ADMINISTRATION PHASE AS TO FIRE STATION
AND/OR TRAINING CLASSROOM
a. The construction phase/administration of the
construction contract shall commence upon the
beginning of construction and shall be limited to a
Page 8
period equal to one hundred and ten percent (110%)
of the total allowable time for the contractor's
completion of the Work (inclusive of all required
interior finish, fixture and equipment
procurement).
b. Attend Pre-Construction conference.
c. Review shop drawings and submittals as required by
contract documents.
d. Interpret contract documents for proper execution
and progress of construction, including responding
in writing to contractor's or City's requests for
information and clarification (RFI's).
e. For the completion of Task Group lb.(no City
approval of Task Group IIb; Fire Station
construction only), make ten (10) site visits and
meet with assigned City Staff during the course of
~construction to become familiar with the progress
-- and quality of the Work completed, to determine if
the Work is being performed in a manner indicating
that the Work when completed will be in accordance
with the Contract Documents, and to prepare site
visit report. Site visits shall be scheduled with
the City in advance. On the basis of on-site
observations as an architect,.the Consultant shall
keep the City informed of the progress and quality
of the Work, and shall endeavor to guard the City
against defects and deficiencies in the Work.
f. For the completion of Task Groups Ib.and IIb.(Fire
Station and Training Classroom construction, if
City approves Task Group IIb.), make fifteen (15)
site visits and meet with assigned City Staff
during the course of construction to become
familiar with the progress and quality of the Work
completed, to determine if the Work is being
performed in a manner indicating that the Work when
completed will be in accordance with the Contract
Documents, and to prepare site visit report. Site
Page 9
visits shall be scheduled with the City in advance.
On the basis of on-site observations as an
architect, the Consultant shall keep the City
informed of the progress and quality of the Work,
and shall endeavor to guard the City against
defects and deficiencies in the Work.
Make one site visit to perform Punchlist
Inspection, and one to perform Final Inspection.
Assist the City in reviewing and processing
contractor's progress payment requests.
Process contractor's As-Builts and warranty
information.
j. The Consultant shall not have control over or
charge of and shall not be responsible for
construction means, methods, techniques, sequences
or procedures, or for safety precautions and
~ programs in connection with the Work, since these
are solely the Contractor's responsibility under
the Contract for Construction. The Consultant
shall not be responsible for the Contractor's
schedules or failure to carry out the Work in
accordance with the Contract Documents. The
Consultant shall not have control over or charge of
acts or omissions of the Contractor,
Subcontractors, or their agents or employees, or of
any other persons performing portions of the Work.
k. The Consultant's certification for payment shall
constitute a representation to the City, based on
the Consultant's observations at the site as
provided above and on the data comprising the
Contractor's Application for Payment that to the
best of the Consultant's knowledge, information and
belief, the Work has progressed to the point
indicated and the quality of Work is in accordance
with the Contract Documents.
Page 10
(6) RESPONSIBILITY FOR CONSTRUCTION COST
a. Definition: The Construction Cost shall be the
total cost or estimated cost to the City of all
elements of the Project designed or specified by
the Consultant. The Construction Cost shall include
the cost at current market rates of labor and
materials furnished by the City and equipment
designed, specified, selected or specially provided
for by the Consultant, plus a reasonable allowance
for the Contractor's overhead and profit. In
addition, a reasonable allowance for contingencies
shall be suggested for market conditions at the
time of bidding and for changes in the Work during
construction. Construction Cost does not include
the compensation of the Consultant and Consultant's
consultants, the costs of the land, rights-of-way,
financing or other costs which are the
responsibility of the City.
b. Evaluations of the City's Project budget,
preliminary estimates of Construction Cost and
detailed estimates of Construction Cost, if any,
iprepared by the Consultant, represent the
~ Consultant's best judgment as a design professional
familiar with the construction industry. It is
recognized, however, that neither the Consultant
nor the City has control over the cost of labor,
materials or equipment, over the Contractor's
methods of determining bid prices, or over
competitive bidding, market or negotiating
conditions. Accordingly, the Consultant cannot and
does not warrant or represent that bids or
negotiated prices will not vary from the City's
Project budget or from any estimate of Construction
Cost or evaluation prepared or agreed to by the
Consultant.
c. If the Bidding or Negotiation Phase has not
commenced within 90 days after the Consultant
submits the Construction Documents to the City, any
Project budget or Fixed Limit of Construction Cost
(~fixed limit") will be adjusted if necessary to
reflect changes in the general level of prices in
the construction industry between the date of
submission of the Construction Documents to the
City and the date on which proposals are sought.
-- In the event that this adjustment is to be made,
the City and Consultant agree to meet in good faith
to determine the extent to which the Consultant's
scope of work is unreasonably impacted for the
purposes of determining additional compensation, if
any, for the work performed.
d. The fixed limit for the Fire Station construction
is set at $520,000 and the fixed limit for the
Training Classroom construction (if approved) is
$189,000. If the fixed limit ($520,000 for the
Fire Station or $709,000 for the Fire Station and
the Training Classroom combined construction) is
exceeded by the lowest bona fide bid or negotiated
proposal, the City agrees to pursue one of the
following courses of action:
I.) Give written approval of an increase in the
fixed limit;
ii.) Authorize rebidding or renegotiating of the
~ Project;
~ iii.)Terminate the Project proceedings;
iv.) Cooperate in revising the Project scope and/or
quality as may be necessary to reduce the
Construction Cost; or
v.) Any other remedies the City may deem
appropriate.
e. If the City chooses to proceed under d.,iv.,
above, the Consultant, without additional charge,
shall modify the Construction Documents as
necessary to comply with the fixed limit. The
modification of Construction Documents in scope
and/or quality to reduce the Construction Cost,
using Consultant's best professional advise and
knowledge, shall be the limit of the Consultant's
responsibility with regard to meeting the fixed
limit.
(7)MISCELLANEOUS PROVISIONS
a. Unless otherwise provided in this Agreement, the
Page 12
Consultant and the City-authorized subconsultants
shall have no responsibility for the discovery,
presence, handling, removal or disposal of or
exposure of persons to hazardous materials in any
form as the Project site, including but not limited
to asbestos, asbestos products, polychlorinated
biphenyl (PCB) or other toxic substances.
b. The Consultant shall have the right to include
representations of the design of the Project,
including photographs of the exterior and interior,
among the Consultant's promotional.and professional
materials. The Consultant's materials shall not
include the City's confidential or proprietary
information; no such publication shall occur
without the prior express written consent of the
City to do so.
c. If the City and Consultant are unable to reach
agreement on any disputed work or compensation, the
iCity may direct the Consultant to proceed with the
~ work. Payment shall be as later determined
pursuant to the remedies provided elsewhere in the
Agreement.
B. Date for Commencement of Consultant Services:
(X) Same as Effective Date of Agreement
( ) Other:
C. Dates or Time Limits for Delivery of Deliverables:
(1) Consultant to have the Construction Documents
complete and ready for bid by contractors no later
than July 15, 1998, unless otherwise agreed to in
writing by the City.
D. Date for completion of all Consultant services:
(2) Upon Consultant's completion and City's acceptance
of all services covered in the Agreement.
Page 13
9. Insurance Requirements:
(X) Statutory Worker's Compensation Insurance
( ) Employer's Liability Insurance coverage: $1,000,000.
(X) Commercial General Liability Insurance: $1,000,000.
( ) Errors and Omissions insurance: None Required (included
in Commercial General Liability coverage).
(X) Errors and Omissions Insurance: $250,000 (not included
in Commercial General Liability coverage).
10. Materials Required to be Supplied by City to Consultant:
A. It is understood that the City will provide topographic
services as required to prepare an existing conditions
topographic drawing, in AutOCAD 12 format, for use by
the Consultant and City-authorized subconsultants on the
Project. It is understood that the City will be
responsible for the accuracy of the information provided
to the design team, and that no field verification of
existing topo information is included by the Consultant.
B. All bidding and contract procedure documents.
C. Soils and geotechnical reports as required.
11. Compensation:
N/A A. ( ) Single Fixed Fee Arrangement.
For performance of all of the Defined Services by Consultant
as herein required, City shall pay a single fixed fee in the
amounts and at the times or milestones or for the Deliverables
set forth below:
Milestone or Event or Deliverable Amount or Percent of Fixed F~e
N/A ( ) 1. Interim Monthly Advances. The City shall make
interim monthly advances against the compensation
due for each phase on a percentage of completion
basis for each given phase such that, at the end of
each phase only the compensation for that phase has
been paid. Any payments made hereunder shall be
Page 14
~_ considered as interest free loans which must be
returned to the City if the Phase is not
satisfactorily completed. If the Phase is
satisfactorily completed, the City shall receive
credit against the compensation due for that phase.
The retention amount or percentage set forth in
Paragraph 19 is to be applied to each interim
payment such that, at the end of the phase, the
full re%ention has been held back from the
compensation due for that phase. Percentage of
completion of a phase shall be assessed in the sole
and unfettered discretion by the Contracts
Administrator designated herein by the City, or
such other person as the City Manager shall
designate, but only upon such proof demanded by the
City that has been provided, but in no event shall
such interim advance payment be made unless the
Contractor shall have represented in writing that
said percentage of completion of the phase has been
performed by the Contractor. The practice of
making interim monthly advances shall not convert
~ this agreement to a time and materials basis of
payment.
B. (X) Phased Fixed Fee Arrangement.
(1) For the performance of each phase or portion of the
Defined Services by Consultant as are separately
identified below, City shall pay the fixed fee
associated with each phase of Services, in the
amounts and at the times or milestones or
Deliverables set forth. Consultant shall not
commence Services under any Phase, and shall not be
entitled to the compensation for a Phase, unless
City shall have issued a notice to proceed to
Consultant as to said Phase.
(2) For the performance of Basic Services authorized
for Task Groups Ia., Ib. and IIa., Consultant to
provide the stated services for a fixed fee of
Seventy Two Thousand Two Hundred Dollars ($72,200).
Invoices will be submitted monthly for the
percentage of work actually completed during the
Page 15
month, on any particular phase.
(3) For the performance of Basic Services authorized in
Task Groups Ia.,Ib., IIa., and IIb. (if IIb. is
approved by the City), Consultant to provide the
stated services for a fixed fee of Seventy Five
Thousand Dollars ($75,000). Invoices will be
submitted monthly for the percentage of work
actually completed during the month, on any
particular phase.
(4) The Basic Services charges are categorized as
follows:
FIRE STATION TRAINING CLASSROOM
PHASE
TASK GROUP TASK GROUP TASK GROUP TASK GROUP
Ia. Ib. IIa. IIb.
Schematic Design $8,250 $0 $3,750 $0
Design $6,100 $0 $2,900 $0
Development
Construction $26,150 $0 $11,850 $0
Documents - 90%
Construction $3,000 $0 $1,200 $0
Documents 100%
!Bidding $1,500 $0 $500 $0
~Construction $0 $6,250 $0 $2,650
iAdministration
As-Builts $0 $750 $0 $150
Total $45,000 $7,000 $20,200 $2,800
(X) 1. Interim Monthly Advances. The City shall make interim
monthly advances against the compensation due for each phase
on a percentage of completion basis for each given phase such
that, at the end of each phase only the compensation for that
phase has been paid. Any payments made hereunder shall be
considered as interest free loans which must be returned to
Page 16
the City if the Phase is not satisfactorily completed. If the
Phase is satisfactorily completed, the City shall receive
credit against the compensation due for that phase. The
retention amount or percentage set forth in Paragraph 21 is to
be applied to each interim payment such that, at the end of
the phase, the full retention has been held back from the
compensation due for that phase. Percentage of completion of
a phase shall be assessed in the sole and unfettered
discretion by the Contracts Administrator designated herein by
the City, or such other person as the City Manager shall
designate, but only upon such proof demanded by the City that
has been provided, but in no event shall such interim advance
payment be made unless the Contractor shall have represented
in writing that said percentage of completion of the phase has
been performed by the Contractor. The practice of making
interim monthly advances shall not convert this agreement to
a time and materials basis of payment.
C. (X) Hourly Rate Arrangement for Additional Services
AdditionaT services shall not be performed by Consultant
unless authorized in writing by the City in advance. For
performance of any Additional Services by Consultant, as
listed below, City shall pay Consultant for the productive
hours of time spent by Consultant in the performance of said
Services, at the rates or amounts set forth in the Rate
Schedule hereinbelow.
a. Revisions to Schematic Design or Construction
Documents resulting from City-requested changes to
previously approved documents, or due to subsequent
code or zoning changes.
b. Preparing documents for alternate bid items beyond
the Consultant's scope of work.
c. Processing City change requests after Contractor's
bid including revisions to Contract Documents,
processing approval of revisions through the
Building Department, Change Order negotiation, and
preparing drawings and specifications in connection
with Change Orders approved in writing by the City.
Page 17
do Additional site visits specifically requested by
the City.
e. HOURLY RATE SCHEDULE for Additional Services
associated with Task Groups Ia and Ib:
Principal Architect $ 90,00 per hour
Designer $ 75.00 per hour
Drafter $ 55.00 per hour
Secretarial $ 40.00 per hour
Structural Engineer $ 95.00 per hour
Civil Engineer $ 90.00 per hour
Mechanical Engineer $ 95.00 per hour
Electrical Engineer $ 95.00 per hour
Landscape Architect $ 80.00 per hour
f. HOURLY RATE SCHEDULE for Additional Services
associated with Task Groups IIa and IIb:
Principal Architect $ 90.00 per hour
Designer $ 75.00 per hour
Drafter $ 55.00 per hour
Secretarial $ 40.00 per hour
Structural Engineer $ 100.00 per hour
Civil Engineer $ 95.00 per hour
Mechanical Engineer $ 100.00 per hour
Electrical Engineer $ 100.00 per hour
Landscape Architect $ 85.00 per hour
12.( ) Not-to-Exceed Limitation on Time and Materials Arrangement
Notwithstanding the expenditure by Consultant of time and materials
in excess of said Maximum Compensation amount, Consultant agrees
that Consultant will perform all of the Defined Services herein
required of Consultant for $ including all
Materials, and other "reimbursables" ("Maximum Compensation").
13.( ) Limitation without Further Authorization on Time and
Materials Arrangement
At such time as Consultant shall have incurred time and materials
equal to ("Authorization Limit"), Consultant
shall not be entitled to any additional compensation without
further authorization issued in writing and approved by the City.
Page 18
./
Nothing herein shall preclude Consultant from providing additional
Services at Consultant's own cost and expense.
14. Materials Reimbursement Arrangement
All City-requested or City-required printing and reproduction needs
or other unanticipated printing needs associated with the Project
which cannot be assumed by the City will be a reimbursable expense
at the actual cost of such services to the Consultant. No other
materials or costs reimbursements are permitted.
15. Contract Administrators:
City: Daniel D. Beintema
447 'F' Street
Chula Vista, CA 91910
(619) 691~5055 voice
(619) 691-5057 fax
Consultant: Jeff Katz, AIA
7290 Navajo Road, Suite 106
San Diego, California 92119
(619) 698~9177 voice
{619) 698-9178 fax
16. Liquidated Damages Rate:
{ ) $__ per day.
( ) Other:
17. Statement of Economic Interests, Consultant Reporting
Categories, per Conflict of Interest Code:
(X) Not Applicable. Not an FPPC Filer.
} FPPC Filer
) Category No. 1. Investments and sources of income.
} Category No. 2. Interests in real property.
) Category No. 3. investments, interest in real
property and sources of income subject to the
Page 19
regulatory, permit or licensing authority of the
department.
Category No. 4. Investments in business entities
and sources of income which engage in land
development, construction or the acquisition or
sale of real property.
Category No. 5. Investments in business entities
and sources of income of the type which, within the
past two years, have contracted with the City of
Chula Vista (Redevelopment Agency) to provide
services, supplies, materials, machinery or
equipment.
Category No. 6. investments in business entities
and sources of income of the type which, within the
past two years, have contracted with the designated
employee's department to provide services,
supplies, materials, machinery or equipment.
Category No..7. Business positions.
( ) List "Consultant Associates" interests in real property
within 2 radial miles of Project Property, if any:
18. ( ) Consultant is Real Estate Broker and/or Salesman
19. Permitted Subconsultants:
Civil Engineering: Bement Dainwood Sturgeon, Civil Engineers
Structural Engineering: Simon Wong Engineering
Mechanical Engineering: GEM Engineering
Electrical Engineering: ILA + Zammit Engineering
Landscape Architecture: JL Martin, Landscape Architecture
Page 20
20. Bill Processing:
A. Consultant's Billing to be submitted for the following
period of time:
( ) Monthly
( ) Quarterly
(X) Other: See Section ll.B. of this Exhibit.
B. Day of the Period for submission of Consultant's Billing:
( ) First of the Month
( ) 15th Day of each Month
(X) End of the Month
( ) Other:
C. City's Account Number:
21. Security for Performance
( ) Performance Bond, $~ ()Letter of Credit, $
( ) Other Security:
Typei Amount: $
(X) Retention. If this space is checked, then
notwithstanding other provisions to the contrary
requiring the payment of compensation to the Consultant
sooner, the City shall be entitled to retain, at their
option, either the following "Retention Percentage" or
"Retention Amount" until the City determines that the
Retention Release Event, listed below, has occurred:
(X) Retention Percentage: 10% from each invoice
( ) Retention Amount: $
Retention Release Event:
( ) Completion of All Consultant Services
(X) Other: At the sole discretion of the City, at
the successful completion of the "Construction
Documents 100%" Phase, one-half of the
Retention monies held to that point will be
released to Consultant. Bidding, Construction
Administration and As-Builts Phases will
continue to be subject to retention and the
remaining retention monies will be released
Page 21
upon successful completion of the As-Builts
phase. In the event that Task Group IIb.
work is not authorized and City in its sole
discretion elects not to proceed with the
construction of the Training Classroom, and
Consultant, in the opinion of the City, has
successfully completed his duties under Task
Group IIa., any retention monies which remain
in the possession of the City for Task Group
IIa Basic Services shall be released to
Consultant.
Page 22
ATTACHMENT "1"
DRAWING AND SPECIFICATION LIST
The Consultant represents that the following drawings are to be provided by the
Consultant; it is understood, however, that this does not represent an exhaustive list, nor does
the list prohibit the Consultant from combining drawings in the interest of efficiency or clarity.
Civil
Grading, Drainage and Utility Plan
Details
Landscape
Planting Plan
Irrigation Plan
Details
Architectural
Title Sheet
Site Plan
Hardscape Plan
Site Details (as required)
Floor Plan
Dimensioned Floor Plan
Reflected Ceiling Plan
Roof Plan
Exterior Elevations
Building Sections
Wall Sections
Large Scale Plans
Interior Elevations
Finish Schedule/Door Schedule/Window Schedule
Details (as required)
Structural
Foundation Plan
Framing Plans
Details (as required)
Mechanical
HVAC Schedules
HVAC Floor Plan
Details (as required)
Fire Station ff-4
Attachment "1"
Plumbing
Plumbing Site Plan
Plumbing Floor Plan
Details (as required)
Electrical
Electrical Site Plan
Power Plan
Lighting Plan
Signal Plan
Panel Schedules/Details
The Consultant represents that the following specification sections are to be provided by
the Consultant. It is understood, however, that this does not represent an exhaustive list,
nor does the list prohibit the Consultant from combining sections in the interest of
efficiency or clarity. (Note: All Bidding and Contract Procedure Documents to be 3rovided
by the City):
DIVISION 01 - GENERAL REQUIREMENTS
01010 Summary of Work
01200 Project Meetings
01300 Submittals
01310 Schedules and Reports
01410 Testing and Inspection
01500 Construction Facilities
01600 Material and Equipment
01630 Substitutions and Product Options
01700 Contract Closeout
01710 Cleaning
01720 Project Record Documents
01740 Warranties
Sample Warranty Format
DIVISION 02 - SITEWORK
02100 Site C learing
02220 Earthwork for Structures & Pavements
02233 Graded Crushed Aggregate Base Course for Pavements
02514 Portland Cement Concrete Paving
02225 Excavating, Backfilling & Compacting for Utilities
02540 Pavement Markings & Related Signs
02620 Concrete Curbs, Gutters and Walks
02660 Exterior Water Distribution System
Fire Station ~4
Attachment "1"
02720 Storm Drainage System
02730 Exterior Sanitary Sewer System
02810 Irrigation System
02900 Landscaping
DIVISION 03 - CONCRETE
03310 Concrete Work
(Division 4 - Not Used)
DIVISION 05 - METALS
05120 Structural Steel
05500 Metal Fabrications
DIVISION 06 - WOOD
06100 ROugh Carpentry
06181 Glue Laminated Members
06200 Finish Carpentry
DIVISION 07 -THERMAL AND MOISTURE PROTECTION
07175 Water Repellent Coating
07200 Building Insulation
07320 Clay Roofing Tile
07500 Membrane Roofing
07620 Flashing and Sheet Metal
07720 Roof Accessories
07810 Unit Skylights
07920 Sealants
DIVISION 08 - DOORS AND WINDOWS
08110 Metal Doors and Frames
08210 Wood Doors
08331 Telescoping Overhead Doors
08520 Aluminum Windows
08710 Finish Hardware
08800 Glazing
DIVISION 09 - FINISHES
Fire Station
Attachment "1"
09100 Metal Support Systems
09200 Lath and Plaster
09250 Gypsum Wallboard
09330 Ceramic Tile
09510 Acoustical Ceilings
09650 Resilient Flooring
09680 Carpeting
09900 Painting
DIVISION 10 - SPECIALTIES
10202 Metal Wall Louvers
10350 Flagpoles
10440 Identifying Devices
10520 Fire Entinguishers and Cabinets
10800 Toilet Accessories
DIVISION 11 - EQUIPMENT
11450 Kffchen & Laundry Equipment
DIVISION 12 - FURNISHINGS
12511 Vertical Louver Blinds
(Divisions 13-14 Not Used)
DIVISION 15 - MECHANICAL
15010 Mechanical General Requirements
15140 Supports and Anchors
15290 Ductwork Insulation
15300 Fire Protection Supplemental General Requirements
15310 Fire Protection Piping
15320 Fire Protection Valves
15400 Plumbing Supplemental General Requirements
15410 Plumbing Piping
15420 Plumbing Valves
15430 Plumbing Specialties
15440 Plumbing Fixtures
15450 Plumbing Equipment
15671 Air Cooled Condensing Units
15885 Vehicle Exhaust Removal System
15887 Carbon Monoxide Exhaust Fan
Fire Station ff-4
Attachment "1"
15910 Duckwork Accessories
15940 Air Outlets and Inlets
15990 Testing, Adjusting and Balancing
DIVISION 16 - ELECTRICAL
16010 Electrical General Provisions
16150 Emergency Standby Generating System
16200 Power Distribution Equipment
16300 Basic Materials and Methods
16400 Wiring MethodS, Raceways and Conductors
16600 Lighting
16710 Cable TV Cable
16730 Fire Alarm System
16740 Public Address System
16750 Telephone System Rough-In
16800 Utilization Equipment