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HomeMy WebLinkAbout2013-01-17 PRC MINS City of Chula Vista Parks and Recreation Commission Minutes Thursday - 6:30 p.m. January 17, 2013 Public Services Building — 300 B1 29 276 4th Avenue Meeting called to order by Chair Guy Chambers at 6:30 pm. Staff Present: Kristi McClure, Assistant Director Recreation lracsema Quilantan, Assistant Director of Public Works Agnes Bernardo, Parks Operations Manager Brian Cox, Principal Recreation Manager John Gates, Principal Recreation Manager 1. Roll Call/Motion to Excuse Members Present: Chair Buddingh, Commissioner Vogel (arrived at 6:40 pm), Commissioner Gerace, Commissioner Chambers, Commissioner Garza, Commissioner Scott (arrived at 6:35 pm) Members Absent: None 2. Oral Communications - None 3. a. Approval of September 20, 2012 Meeting Minutes — MSC Garza/Gerace to approve meeting minutes. b. Joint Use Agreement Between the City of Chula Vista and the Sweetwater Union High School District for the Facilities located at Chula Vista Community Park and EastLake High School. Ms. McClure (Assistant Director of Recreation) shared that Agreement would not be renewed and that Tom Calhoun from SUHSD is requested a meeting with the City to discuss the expiration of agreement. SUHSD is also aware that that the Agreement has expired and that both the City and SUHSD would not be going forward with new Agreement for use of facilities. Commissioner Garza understand why the Agreement would not be renewed; however, concerned with other school agreements i.e., RDR Middle School & asked about impact if any to Youth Sports Council input. Ms. McClure noted that the RDR Middle School Agreement expires in October, and that the City would send them a letter, and provide them the opportunity to renew & invite the school to address the commission about the Agreement. Commissioner Boehm shared his concerns about lights, and enforcement of the school not utilizing the park. Ms. Irascema Quilantan (Assistant Director of Public Works) shared that they are working together with SUHSD about expenditures and utilities. Parks and Recreation Commission Meeting — January 17, 201 3 2 Mr. Gates (Principal Recreation Manager) responded that the expiration of this Agreement does not affect YSC. MSC Buddingh/Gerace to accept staff's recommendation to not extend the term of the agreement and staff make sure access and utilities issues be addressed and maintained 4a. Recreation Department Update - Ms. McClure referenced the monthly report and shared that additional information would be added to future monthly reports i.e., Fun Run information, department functions, information from Public Works, etc. Chair Chambers shared that he would like to see an update on Recreation and Parks budget for the next meeting and asked if the Department has to rely on the Friends to offset the budget. Ms. McClure responded that she would provide an update about the budget at the next meeting, and responded that yes Aquatics relies on Friends for funding. Aquatics did not receive funding for opening additional days and hours. Commissioner Garza asked about also including Public Works budget. Ms. Quilantan responded that she would provide an update about the department budget. 4b. Public Works Budget Update — Ms. Quilantan shared that they are currently going through mid-year budget review. Ms. Quilantan shared that the biggest item on the budget is the Ranger-Lite program and seeking volunteers to augment park rangers. The Department is currently promoting park gazebo rentals; reviewing critical needs citywide, etc. Ms. Agnes Bernardo (Parks Operations Manager) shared that the Ranger-Lite program is currently staffed by hourly staff and that the department is requesting for future budget a permanent park ranger. Ms. Quilantan shared information about Calvary Church and Cottonwood Park and proposals about swapping properties. The City is requesting written confirmation from the Church for the unimproved site. Commissioner Boehm requested that staff follow-up with Planning Department about Calvary Church going to the Planning Commissioner in the future. The Church was on their Agenda; however, pulled their item from the Agenda. 5. Unfinished Business - None 6. New Business — None 7. Written Communications —Ms. McClure shared a letter received from Mr. R.C. Harwig from FC Boxers about field usage. Mr. Harwig sent this letter to the City Manger & City Council. Mr. Harwig is also a member of the Youth Sports Council. Commissioner Garza shared that department staff does an incredible job with Youth Sports Council and voice his concern about Mr. Harwig undermining the field usage process as he knows the allocation process that is in place. .............. ... Parks and Recreation Commission Meeting — January 17, 201 3 3 8. Staff Comments - Recreation (Kristi McClure) —. Ms. McClure provided overview of current registration system in place and shared that the Department would is switching over to ActiveNet and that staff would be receiving 2-weeks of training. Public Works (lracsema Quilantan)—Ms. Quilantan shared the Field Management Report and also shared that they are embarking on a new program - See-Click-Fix program. 9. Commissioner Comments —. Chair Chambers requested for the next meeting information about graffiti removal program/tracker program. Commissioner Vogel requested for the next meeting information about calls to CVPD for park incidents and about homeless in the park issues. Ms. Quilantan shared that they work closely with the CVPD about the homeless in the parks and talked about AB5 Legislation which addresses the rights of the homeless in parks. Ms. Quilantan also shared that they would provide a report about this new legislation at the next meeting. Commissioner Gerace asked for information about the budget from both Recreation and Public Works at the next meeting. Commissioner Boehm asked if ranger-lite program was open to high school students. Ms. Quilantan responded that for the ranger-Iite program, the volunteer has to be 1 8-years of age or older; however, high school students could volunteer for the graffiti program. 10. Items for Next Meeting - Ms. McClure reviewed items that would be on the March Agenda: Youth Sports Council Update, AB5 Homeless information, Graffiti Abatement Program, CVPD Calls for Service, Update on Recreation and Public Works Budget. MSC Buddingh/Boehm to adjourn meeting at 8:05 pm. to the next Parks and Recreation Commission Meeting of March 21, 2013 Submitted:/19ar"arlta C,eeeaao