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Home My WebLink About2013/09/10 Item 05 a..: _. � - _ '- �:;:. � CITY COUNCIL , � - � =��,� AGENDA STATEMENT �`: � �. ��ff� � CITY OF '"�`CHULA VISTA ' 9/10/13, Item 5 ITE�4 TITLE: RESOLUTION OF THE CITY COUI�TCIL OF THE CITY OF CHiJLA VISTA ACCEPTING GRAi\'T FLJ?�TDS I\' THE AMOUI�'T OF $250,000 iTiVDER THE RUBBERIZED PAVEMEI�TT_ GRANT PROGRAI�4 THROUGH THE DEPr1RT\4ENT OF RESOURCES; RECYCLI�iG AND RECOVERY (CALRECYCLE); AMEI�rDII�iG THE FISCAL YEAR 20li-14 CIP BUDGET BY APPROPRIATI�TG SAID GRAI�TT FU`�TDS TO EXISTIir�G CAPITAL IViPROVEMENT PROJECT CIP STL397 "PAVEMENT A4Ii�jOR REHABILITATION FY li-14� Ai\iD AUTHORIZING THE DTRECTOR OF PUBLIC \bTORKS OR HIS DESIGNEE THE P0�4%ER TO EXECUTE II�� THE I�1AME OF THE CITY OF CHULA VISTA ALL GRANT DOCUD4E\'TS, II�iCLUDING BUT 1�'OT LID4ITED TO APPLICATIOI�'S, AGREEMENTS, AMEI�'DA4EI�'TS A1�rD REQUESTS FOR PAYMENTS SUB��IITTED Bl': DIRECTOR OF PUBLIC \'�'O ASSISTAi\TT DIRECTOR OF Ei' i ERING REVIENED BP: CITY A�fA\?AGER�{��yJS ,�fi ASSISTANT CITY iCyi�NAGEIi� 4/STHS VOTE: YES ❑ NO � SUD411ARY On November, 20; 2012, the City Council authorized the filing of a grant application for the Rubberized Pavement Grant Prooram throueh the Department of Resources, Recycline and Recovery (CalRecycle). (Attachment 1) The grant program is designed to encourage activities that promote reducin� the number of �i�aste tires eoing to landfills for disposal and to promote markets for rubberized pavement products derived from one-hundred percent (100%) recti�cled Califomia-eenerated ��aste tires. The Cin� had applied for Rubberized Chip Seal erant fundine for pavement projects within the City. This agenda statement is inte�ded to inform Council that the grant application �vas approved and the City has received funding from CalRecycle in the amount of S2�0;000. This 5-1 9/10/13, Item S Page 2 of 3 resolution amends the Fiscal Year 2013-14 CIP Budget by appropriating the grant funds to existine Capital Improvement Project STL397 (Pavement Minor Rehabilitation FY13-14), and authorizes the Director of Public Works or his designee the power to execute in the name of the Ciry of Chula Vista all grant documents, including but not limited to, applications, agreements; amendments and requests for payments. ENVIROND'IENTAL REVIE�'1' The Development Sernices Director has reviewed the proposed activity consisting of acceptance of grant funds and filing of the appropriate documentation, for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a 'Project" as defined under Section 1�378 of the State CEQA Guidelines because the proposal consists of a eovernmental fiscal activity which does not involve any commitment to any specific project, which may result in a potentially significant impact on the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA review. Although environmental review is not required at this time, once the scope of individual projects to be funded have been defined, environmental revie«� will be required for each project and the appropriate environmental determination will be made. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSIONS Not applicable. DISCUSSION The Califomia Department of Resources Recycling and Recovery (CalRecycle), formerly kno�m as the California lntegrated Waste Management Board (CIWMB), provides the Rubberized Pavement Grant Program Co promote markets for recyded-content surfacing products derived from waste tires generated in Califomia and decrease the adverse environmenfal impacts created by unlawful disposal and stockpiling of waste tires. The funding of project(s) is based on the amount of RAC material used and number of previous CalRecycle RACX/Pavement grants received. The maximum grant award for RAC and/or Chip Seal project(s) is $250;000. All projects are subject to the following requirements: • One hundred percent (100%) California-generated waste tires must be used in the rubber portion of the project(s). • The project(s) must be located in California. • Reimbursement ��ill not exceed the amount on the Grant Agreement Cover Sheet (CalRecycle 110). • Construction of the RAC portion of any project must commence on or after the date indicated in the Notice to Proceed and be completed by April 1, 2016. 5-2 9/10/13,Item G Page 3 of 3 • The binder material must contain a minimum of 300 pounds (equivalent to 1� percent by ti�eiQht) of the tire-derived crumb rubber per ton of rubberized binder. • RAC Grant Proiect: Project(s) must use a minimum of 3;�00 tons of RAC. • Chip Seal Grant Proiecr. Project(s) must use a minimum of 3�,000 squaze yards of RAC. The erant application was orieinall�� for the Fiscal Year 2012-13 Rubber Chip Seal proeram on collector and arterial streets. On A4azch 4, 2013; CalRecycle staff stated that the funds for Fiscal Yeaz 2012-li had been exhausted but asked the Cin� whether we would be interested in obtainine fundine in Fiscal Yeaz 2013-14. Staff agreed to this ofFer. On August 12; 2013, staff «�as notified that the Cin� of Chula Vista had been awarded a erant for �250,000 for Fiscal Yeaz 2013-14. STL397 is an existina pavement-related project in the Gitys Capital Improvement Program that can be used to construct a rubberized chip seal project In an effort to expend the arant funds accordin¢ to the grant guidelines; staff is recommending appropriating the erant funds to this project for expenditure. Staff«�11 evaluate the best locations for use of the rubberized chip seal; ��hich will generallv be Collector or Arterial streets. The street locations will be provided for Counci] approval ��hen the construction contract will be provided for Council approval. DECISION AZAKER CONFLICT Staff has revie�i�ed the decision contemplated by this action and has determined that it is not site specific and consequently the �00 foot rule found in Califomia Code of Rewlations section 18704.2(a)(1) is not applicable to this decision. Staff is not independendy aware; nor has staff been informed by any Cit}� Councilmember, of any other fact that may constirute a basis for a decision maker conflict of interest in this matter. CURRENT 1'EAR FISCAL I14PACT There is no direct impact to the General Fund associated with this action. _ ONGOING FISCAL IMPACT � There will be a future fiscal impact to the Proposition 42 fund «�hich �vill be addressed further when a construction contract is a��azded. ATTACH�4ENTS 1. Resolution 2012-221 Prepared 6y: Amy D. Par�osan, Administra�rve Analyst/! J:�EneinxrWGENDAICAS?Oli\09-10-13�REPORT-PW-RAC Grant Acccpting FundsFINAL.doc 5-3 Atr��t�°�' I RESOLUTION NO. 2012-221 RESOLUTION OF THE CITY COUI�'CIL OF THE CITY OF CHULA VISTA APPROVING THE APPLICATION FOR RUBBERIZED PAVEMENT GRANT FUNDS FOR FISCAL YEAR 201?/2013 AND TO AUTHORIZE THE DIRECTOR OF PUBLJC W02KS OR HIS DESIGNEE THE POWER TO EXECUTE It�i THE NAME OF THE CITY OF CHULA VISTA ALL GRANT DOCUMENTS, INCLUDING BUT NOT LIMITED TO, APPLICATIONS, AGREEMENTS, AMENDMENTS AND REQUESTS FOR PAYMENTS NECESSARY TO SECURE GRANT FiJi�'DS WHEREAS, Public Resources Code sections 40000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycie), to administcr various Grant Programs (grants) in furtherance of the state of Califomia's (State) efforts to reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority Ca]Recycle is required to establish procedures goveming the application, awazding, and management of the grants; and WHEREAS, CalKecycle grant application procedures require among other things, an applicant's governing body to declaze by resolution certain authorizations related to the administration of CalRecycle grants. NOW, THEREFORE, BG IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the submittal of application(s) to CalRecycle for all grants for which the Ciry of Chula Vista is eligible. BE IT FURTHER RESOLVED that the Director of Public Works, or his designee is hereby authorized and empowered to execute in the name of the City of Chula Vista all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessazy to secure grant funds; and BE IT FURTHER RESOLVED that these authorizations aze effective for five (5) yeazs from the date of adoption of this resolution. Presented bv Approved as to form by .. /x� l" �� ' ��, Richard A. Hopki en R. Goo'gins Director of Public Works 'ity Attorne 5-4 Resolution No. 2012-221 Pase tio. 2 PASSED, APPROVED; and ADOPTED by the Ciry Council of the City of Chula Vista, Califomia, this 20th day of November 2012 by the follow�ing vote: AYES: Councilmembers: A2uilaz, Bensoussan, Castaneda, Ramirez and Cox NAYS: Councilmembers: \one ABSENT: Councilmembers: \one �C Cheryl Cox� ay r A7TEST: - �.�(.cCr� fC , /YBiS/�.-L Donna R. Norris, CMC, Ciry Clerk STATE OF CALIFORt�iL4 ) COUNTY OF SAN DIEGO ) CITY OF CHtiLA VISTA ) I, Donna R. Norris, City Clerk of Chula Vista, Califomia, do hereby certify that the foregoing Resolution No. 2012-221 �+•as duly passed, approved, and adopted by the City Council at a regulaz meeting of the Chula Vista City Council held on the 20th day of November 2012. Executed this 20th day of November 2012. �,� �, �� Donna R. Noms, CMC, City Clerk I 5-5 RESOLUTION N0. 2013- RESOLUTIOI`T OF THE C1TY COUI��CIL OF THE CITI' OF CHULA VISTA ACCEPTII�G GRANT FUNDS II�' 7'HE AA40UlVT OF $250.000 UNDER THE RUBBERIZED PAVEMENT GRANT PROGRAM THROUGH THE DEPARTMENT OF RESOURCES, RECYCLING AND RECOVERY (CALRECYCLE); AMENDII�'G THE FISCAL YEAR 2013-14 CIP BUDGET BY APPROPRIATTI�'G SAID GRANT FUI�'DS TO EXISTII�iG CAPITAL IMPROVEMENT PROJECT STL397 "PAVEMEI�'T MII�'OR REHABILITATION PY 13-14". AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS OR HIS DESIGI��EE THE POWER TO EXECUTE IN THE NAME OF THE CITY OF CHULA VISTA ALL GRAI�'T DOCUMENTS; INCLUDII�'G ' � BUT NOT - LIMITED TO APPLICATIONS, AGREEMENTS, AD4EI�'DMENTS AND REQUESTS FOR PAYM�NTS- . WHEREAS, the City had applied for Rubberized Chip Seal grant funding for pavement projects within the City; and WHEREAS, on August 12, 2013; staff was notified That the City of Chula Vista had been awarded a grant for $2�0,000 for Fiscal year 2013-14; and WI-iEREAS; there is an existing pavement-related project in the City's Capital Improvement Program (CIP), "Pavement Minor Rehabilitation FY13-14, STL397, that can be used to construct a rubberized chip seal project; and WHEREAS; staff recommends that the City Council accept the grant funds for eapenditure in the Capital Impro��ement Program, appropriate tl�e grant funds to the above- mentioned project for expenditure, amend the Fiscal Year 2013-14 CIP Budget; and I�rOW, THEREFORE, BE 1T IZESOLVED that the City Council of the City of Chula Vista does hereby accept grant funds in ihe amount of$250,000 for Fiscal Year 2013-14 from the Department of Resources, Recycling and Recovery (CalRecycle). BE IT FURTHER RESOLVED that the Fiscal Year 20li-14 CIP Budget be amended b� appropriating said grant funds to existing Capital Improvement Project STL397 "Pavement Minor Rehabili[ation FY 13-14"; and BE ]T FURTHER RESOLVED that the Director of Public Works, or his designee is hereby authorized and has the poN�er to execute in the name of the Cit�� of Chula Vista all arant documents, including but not limited to, applications, agreements, ainendments and requests for . papment; and BE IT FURTHER RESOLVED that these authorizations are effective for five (�) ��ears from the dafe oPadoption of this resolution. 1:�Attomey�Fl1�'AL RESOS AND ORD[NANCES�2013\09 I O I3\RESO-PN'-RAC Accepting Funds rev_090d 13 (2).doc 9/4/2013 3:1 I PM � 5-6 Resolution No. Pase 2 Presented by Approved as to form b� . � Richazd A. Hopkins len ooe Director of Public �l%orks i A�o ev � - - J:W.nomey�FNAL RESOS A�\'D ORDII�A\CESL013\09 10 liUtESO-P��'-RAC Accepting Funds rev_0904li(?).doc 9/420Li 3:11 P�9 � 5-7