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HomeMy WebLinkAboutMinutes 2005/04/21City of Chula Vista Parks and Recreation Commission Minutes Thursday - 6:30 p.m. Public Works Operations Lunch Room Meeting called to order by Chair, Don Salcido at 6:30 Staff Present: Buck Martin, Director of Recreation Dave Byers, Director of Public Works Operations Jack Griffin, Director of General Services Shauna Stokes; Assistant Director of Recreation Brian Cox, Principal Recreation Manager Ed Hall, Principal Recreation Manager Larry Eliason, Parks and Open Space Manager Ted Nelson, Recreation Supervisor III Tim Farmer, Recreation Supervisor II Margarita Cellano, Recording Secretary April 21, 2005 1800 Maxwell Road Roll Call /Motion to Excuse Members Present: Commissioner Salcido, Ramos, Perondi, Rios, Cien -Mayer Members Absent: Commissioner Weidner MSC (Perondi /Ramos Vote 4- 0 -0 -1) to excuse Weidner from tonight's meeting Action Items a. Approval of Minutes of August 19, 2004 - Table to next meeting. b. Approval of Minutes of January 20, 2005 - MSC Ramos /Perondi 4 -0 -0 -1 Weidner absent) to approve minutes as presented. C. Consideration of Proposed Recreation Department Budget for FY 2005 -2007 - Mr. Buck Martin (Director of Recreation) provided an overview of the budget and discussed the following highlights: Establishment of Friends of Chula Vista Parks and Recreation and their first endeavor of financial support for the Elementary Learn -To -Swim Program, Implementation of the Department's Five Year Strategic Plan, Continuing Increase in Attendance at Recreation Facilities, New Facilities, Continued Planning efforts on Youth Sports Council Policies and Fees, Meeting Community Demand for Aquatics Programs, and Upcoming Goals and Challenges. MSC Perondi /Ramos accept Consideration of Proposed Recreation Department Budget for FY 2005 -2007 report d. Consideration of Proposed Parks Division Budget for FY 2005 -2007 - Mr. Dave Byers (Director of Pubic Works Operations) distributed copies of Park Acreage Forecasting and Shelter and Air Jump Count for everyone's review. Mr. Byers informed the Commission that the list is important for increase of park staff in the future, and the report indicates that 6.5 permanent staff will be added for 70.2 acres of park. He stated that reality of the budget is that the department is going to add 94.5 acres and 10.5 staff because 4 of the staff were already included in the current year's budget. Mr. Byers talked about air -jumps and picnic shelter reservation information. Other highlights of the Parks Operations budget discussed include: Costs of new parks, enhancement to reservation system for parks, management of parks, adding ranger staff J: \Parks & Rec \Parks and Recreation Commission \Minutes & Reports \2005 Minutes Reports \2005 Minutes \PRC Minutes of 4 21 05.doc Prepared 6/18/04 Parks and Recreation Commission April 21, 2005 Page 2 Discussion held on electric cars for park rangers at various parks that are large in acreage. MSC Perondi /Ramos (5 -0 -0 -1 Weidner absent) accept Consideration of Proposed Parks Division Budget for FY 2005 -2007 report e. Consideration of Parks and Recreation Commission Budget for FY 2005 -2007 - Mr. Martin (Director of Recreation) briefly reviewed the Parks and Recreation Commission Budget. MSC Ramos /Cien -Mayer (5 -0 -0 -1 Weidner absent) to accept consideration of the Parks and Recreation Commission Budget for FY 2005 -2007 Consideration of Parks and Recreation Projects for the City's Capital Improvement Program Budget for FY 2005 -2007 - Mr. Jack Griffin (Director of General Services) reviewed various projects and budgets associated with the projects. Mr. Griffin informed the Commission that Project PR249 (Harborside Park) would be on the Council agenda in May. Discussion held on Otay Valley Regional Park and Greenbelt, and property on Main Street and Broadway and impact to the Parks and Recreation facilities this would have. MSC Perondi /Ramos (5 -0 -0 -1 Weidner absent) to accept consideration of the Parks and Recreation Projects for the City's Capital Improvement Program Budget for FY 2005 -2007 3. Information Items Parks and Recreation Needs Assessment Telephone Survey - Mr. Martin (Director of Recreation) informed the Commission that the Department has been working with Research Network Ltd. (Consultant) in preparation of a Parks and Recreation Needs Assessment. The survey would be conducted in late April, and staff would return with the results at a later date. Status of Park Design Construction Projects - Mr. Griffin (Director of General Services) provided information on the Status of Park and Recreation Center Design and Construction document. Discussion held on various parks under construction. 5. Unfinished Business - None 6. New Business - None 7. Written Communication - None 8. Commission Comments - Vice -Chair Perondi thanked staff for their efforts and reports. Commissioner Cien -Mayer thanked staff for their reports and efforts. Commissioner Rios stated that he was happy to have a new commissioner appointed to the commission. Mr. Martin responded that he would be providing Commissioner Searles with a tour of the City's Recreation and Park facilities. Commissioner Ramos stated that she would like to be included in the tour. In addition, Commissioner Ramos stated that that the playground at Otay Park looks good, and asked if Otay Lakes is under the purview of the City of Chula Vista because it was closed on Saturday. Parks and Recreation Commission April 21, 2005 Page 3 Mr. Martin responded that he would call the Director of San Diego Parks and Recreation for information and would get back to Commissioner Ramos. Chair Salcido asked if adult swim programs from the City could be switched over to Southwestern College. Mr. Hall responded that Southwestern College does not have open swim time for the City's use due to many schools utilizing their pool and the college's programs. Chair Salcido talked about the possibility of placing permanent goal posts in parks for use by youth soccer organizations, and talked about allocation process with youth sports council and the PRESIDO Soccer League (parent organization). He also stated that the allocation of the fields for usage on Saturdays leave gaps that could otherwise be filled. If groups get together during allocation process and provide it to PRESIDO, fields would be better coordinated and utilized. Mr. Martin responded that this would give the impression of giving soccer teams exclusivity to fields, and deferred response to Mr. Cox and Mr. Nelson of Recreation. Mr. Ted Nelson (Recreation Supervisor III) responded that the allocation meetings are held in June and go into effect in August. League play starts in September. He also discussed the process of when a Facility Use Request is received. In addition, Mr. Nelson discussed field usage on Sundays, and allocation of soccer groups. Chair Salcido responded that if the groups could get together during the allocation process and provide it to the PRESIDO Soccer League, it would allow them to fill in the open slots. Mr. Nelson responded that final schedules could be provided in late- September. August is primarily practice month. Chair Salcido stated that it would be helpful if the presidents of the organizations could sit - together and discuss the field allocation. Vice -Chair Perondi suggested that staff provide information at the next meeting with on permanent goal post, costs, maintenance aspect, hazards, where the goal posts would be placed, etc. Mr. Byers (Director of Public Works Operations) responded that staff would provide information. 8. Staff Comments - a. Recreation Monthly Report - Mr. Martin discussed the monthly report. b. Public Works Operations - None C. General Services - None 9. Other Meeting adjourned at 7:35 p.m. to June 16, 2005 Margarita Cellano