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HomeMy WebLinkAboutMinutes 2002/09/19City of Chula Vista Parks and Recreation Commission Minutes Thursday — 6:30 p.m. September 19, 2002 Mercy Building 430 F Street CV Meeting Called to Order by Chair Lauren Weidner at 6:35 p.m. 1. Roll Call /Motion to Excuse Members Present: Commissioner Salcido, Chair Weidner, Commissioner Rude, and Commissioner Strahl Members Absent: Commissioner Ramos, Commissioner Perondi MSC (Weidner /Rude) 4 -0 -0 -2 excuse Commissioner Ramos and Perondi Staff Present: Buck Martin, Director of Recreation Dave Byers, Deputy Director /Public Works Operations Jerry Foncerrada, Deputy Director — Parks Sunny Shy, Assistant Recreation Director Ed Hall, Principal Recreation Manager Brian Cox, Principal Recreation Manager Sid Morris, Assistant City Manager Ernie Medina, Recreation Supervisor I Ted Nelson, Recreation Supervisor III Guests: Jim Dunn, AYSO 2. Approval of Minutes of August 15, 2002 — MSC (Weidner /Strahl) to move the August 15, 2002 Meeting Minutes to October meeting. Vote: 4 -0 -0 -2 (Perondi /Ramos absent) Chair Weidner inquired on information requested regarding the vacant Parks and Recreation Commission seat. Director Martin stated that the City Council have applications and are currently reviewing them for consideration and appointment. 3. Information Items - a. Sports Field Allocation — Mr. Cox (Principal Recreation Manager), talked about the Sports Field Allocation process, and stated that the Recreation Department strives to maintain a balance between all user groups. Charts were developed to indicate degree of use between each group. In addition, the charts also show revenue brought in by youth and adult leagues. Commissioner Strahl asked about the horse rink in the eastern part of Rohr Park. Ms. Shy (Assistant Recreation Director) responded that the horse rink has been an issue for many years, and several attempts have been made to relocate the rink. Parks and Recreation Commission Minutes — September 19, 2002 2 In addition, moving the rink to another location has been evaluated as part of the Master Plan for Rohr Park. Mr. Morris (Assistant City Manager) also stated that discussions have taken place with Supervisor Greg Cox about relocating the rink to another facility, and the community sent correspondence to the City opposing this venture. In addition, Mr. Morris suggested that the commission make a recommendation to staff that they return during the CIP process /development, (which is where this project would be funded). Also recommend that staff prepare for the next CIP submittals for park issues and that they include funding for the Master Planning (including the 3 -acre and General Master Plan for Rohr Park) and bring to the commission for review and support. Commissioner Salcido recommended that a partnership be developed between the City and sport group organizations to assist in the development of fields in Rohr Park. Discussion held on the development of the 3 -acre parcel next to the golf course, redevelopment of the site, and relocating the entrance to the course. MSC (Weidner /Strahl) that the Commission advises to the City Council that the 3 -acre parcel adjacent to the golf course parking lot at Rohr Park, is an extremely valuable resource for the community as an exclusive recreation area, and strongly recommends to the City Council that serious consideration is given to developing that 3 -acre parcel solely for the use of parks and recreation. Vote: (4- 0 -0 -2) (Perondi and Ramos Absent) MSC (Weidner /Strahl) request for the October meeting a report from LAD regarding the status of the Master Plan for Rohr Park, and where on the landscape schedule the Master Plan is, specifically, the eastern end of Rohr Park because of the concern of future park and recreation usage for various areas of Rohr Park. Vote: (4- 0 -0 -2) (Perondi and Ramos absent) b. Renovation of Park Sites — Mr. Byers (Deputy Director of Public Works Operations) talked about concerns discussed at the August meeting regarding the closure and renovations of soccer fields during certain time of year. Mr. Byers talked about the type of grass (Bermuda — warm season) that is used throughout the park system, and stated that this type of grass holds up to heavy sports use. Mr. Byers also stated that Bermuda — warm season grass only grows between mid April and mid October, and is dormant the rest of the other months (green grass in the summer only). This is advantageous to the department because it does not require additional watering or mowing. Mr. Byers also stated that Parks Division is short staffed, whereby they cannot renovate all the fields at one time, because staff has to mow, aero rate, and fertilize all the other parkland in the City. Mr. Byers further explained that staff rests the fields in the summer months (July, August & September) when the season is warm to promote good turf, and to get the fields back into proper shape. Mr. Byers stated that the year -round soccer greatly affects the growth of turf and Parks and Recreation Commission Minutes — September 19, 2002 3 the fields are required to be closed and rested to rejuvenate to avoid further damage, minimize safety hazards. Commissioner Weidner recommended that staff seek volunteers form YSC Organization for future maintenance needs of fields to minimize out -of- service fields, and maximize field usage. Commissioner Weidner also recommended that staff seek information from Risk Management and the City Attorney on allowing YSC volunteers to maintain fields, along with city staff. Commission recommended to the Department to have most fields out of service in June and July (per Jerry's recommendation) for August soccer. C. Golf Course Deficiencies Status — Mr. Foncerrada (Deputy Director /Parks) talked about the items considered by staff to be in non - compliance and the efforts made by American Golf (AG) that include: Golf Carts and the placement of the Bridge over the 12th Fairway. AG is currently working with State Fish and Game agencies to obtain the necessary permits to construct the new bridge for crossing from the twelfth hole. Security lights will be completed by the end of the month. Commissioner Strahl stated that he was happy to see the evaluation report for June, but asked about the report for July and August Mr. Foncerrada responded that in August, Golf Course Independent Evaluator, Jim Allen from Torrey Pines Golf Course conducted an evaluation of the course, and sent the City the results of his evaluation. Commissioner Strahl stated that he would like to see July, August, and September evaluation reports at the October meeting. In addition, he would like to receive the report that Jim Allen provided to the City as well. Commissioner Strahl thanked Mr. Foncerrada for the significant improvement that has been shown at the course, which is due to the monitoring that is being done. Commissioner Strahl also stated that it is important that the monthly evaluations need to continue, based upon on the revenue generated from the facility. In addition, the users of the course should have the opportunity to provide feedback to the City as their perspective, for example, developing a form and providing it to the men's and women's club. Commissioner Strahl requested that an evaluation form is developed and made available to the users of the course (ensure that it is developed before Mr. Foncerrada's retirement) whereby they can provide feedback. Mr. Foncerrada stated that this was a good idea of developing an evaluation form to the users of the course and would ensure that it is developed before retirement. MSC (Weidner / Strahl) that members of commission recommend to staff that golf course inspections continue to be made on a monthly basis using the check -list which was provided to the commission Vote: 4 -0 -1 -2 (Perondi /Ramos Absent) (Commissioner Salcido opposed because the motion is premature and did not feel a motion was necessary until input is received) Parks and Recreation Commission Minutes — September 19, 2002 4 Commissioner Rude stated that she agrees that the report received has been the most in -depth report received regarding the golf course, and agrees that the members of the course should be consulted and surveyed. MSC (Weidner /Salcido) request staff provide a feedback form to golf course participants, and that the form covers major elements of golf course Vote 4 -0 -0 -2 (Perondi /Ramos Absent) Chair Weidner requested history information on AG Course Restaurant. Mr. Foncerrada provided background information on AG and the restaurant. Mr. Morris also provided a synopsis of the negotiations that took place between the City and AG. He stated that the City approached AG and they agreed to oversee the operation of the course and restaurant. Part of the negotiations was that they operate it, and they would guarantee the City minimum rent as a result of the operation of the restaurant. Discussion held on the contract with American Golf Course and operation of the restaurant. Commissioner Strahl stated that he was under the impression that AG was supposed to have a PGA Class A Pro on staff. Mr. Foncerrada responded that there was a PGA Pro but recently resigned his position. Mr. Morris stated that this issue could be added to the next correspondence that is sent to them, and clarify with them if there is a PGA Class A Pro on staff. d. Middle School Program — Mr. Hall (Principal Recreation Manager) talked about the Middle School Recreation Program in conjunction with the Sweetwater Union High School District that jointly funds the after school program. The program is additionally funded by Grants, and collaborative partners include South Bay YMCA and South Bay Community Services. Activities include sports, crafts, homework help, games, special events, field trips, specialized classes, and much more. This is a free program to all participants. Mr. Hall discussed the attendance. Mr. Medina (Recreation Supervisor 1) provided background information on the specific programs offered such as: Flag Football Team; Phat Fridays; Power Fitness Team, Dog Pound Football Team, Co -Ed Basketball Team 6. Unfinished Business —None 7. NEW BUSINESS — None 8. WRITTEN COMMUNICATIONS — None Parks and Recreation Commission Minutes — September 19, 2002 5 9. COMMISSION COMMENTS — • Commissioner Salcido thanked staff for their efforts in the community. • Commissioner Strahl thanked Mr. Foncerrada for his work with the Golf Course. STAFF COMMENTS — Ms. Shy talked about the Parks and Recreation Commission Agenda for October, and stated that staff was going to be presenting the Master Plan for Sunbow Park, and a large audience was expected and suggested that a change in venue and time would be best. MSC (Weidner /Saicido) to move the Parks and Recreation Commission meeting from 6:30 p.m. to 6:00 p.m. and hold it at the Public Works Center at 1800 Maxwell Road. Vote: 4 -0 -0 -2 (Ramos /Perondi Absent) 11. Other — None Adjournment at 9:15 p.m. to the scheduled meeting of October 17, 2002 at 6:00 p.m. at the Chula Vista Public Works Center located at 1800 Maxwell Road Chula Vista, CA 91911 Respectfully submitted Margarita Cellano, Administrative Secretanj Recreation Department