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HomeMy WebLinkAbout2009-05-21 PRC MINSCity of Chula Vista Parks and Recreation Commission Minutes Thursday - 6:30 p.m. May 21, 2009 Civic ('enter Bldg 300 Cnf R1n B129 276 Fourth Avenue Meeting called to order by Chair Garza at 6:30 p.m. Staff Present: Rick Hopkins, Director of Public Works Brian Cox, Principal Recreation Manager Agnes Bernardo, Parks & Open Space Manager Guests: "Toni Royal, American Cancer Society Relay for Life t. Roll Call /Motion to Excuse Members Present: Commissioner Scott (arrived at 6:40 pm), Commissioner Vogel, , Commissioner Chambers, Commissioner Cien- Mayer, Commissioner Garza, Commissioner Searles Members Absent: Commissioner Rios, 2. a. Approval of Minutes of March 26, 2009 — MSC (Vogel /Chambers 5 -0 -1 -1 with Rios absent and Searles abstained from vote) to approve the March 26, 2009 b. Approval of Parks and Recreation Commission Year End Report for FY 09/09 - MSC ( Searles /Chambers 6 -0 -0 -1 with Rios absent) to approve the FY 08/09 Commission Report C. Selection of Parks and Recreation Commission Chair and Vice -Chair for FY 09/10 Chair — Guy Chambers MSC (Searles /Vogel 6 -0 -0 -1 with Rios absent) Vice -Chair — Kathy Cien -Mayer (Chambers /Searles 6 -0 -0 -1 with Rios absent) 3. a. Commission Meeting Dates for FY 2009 -2010 - - Memorandum with meeting dates for the new fiscal year was distributed in the packet. 4. Unfinished Business — None 5. New Business — Boards and Commission Banquet is being held on June 22, 2009 from 6:00 p.m. — 9:00 p.m. Margarita noted that she would forward formal invitations as soon as they were available. Parks and Recreation Commission Meeting — May 21, 2009 2 6. Written Communications - None 7. Staff Comments - a. Recreation — Mr. Cox (Principal Recreation Manager) briefly reviewed the monthly Recreation Department Report. Mr. Cox also reported that a grant was provided by Alliance Healthcare Foundation to the City for the Fun To Be Fit Program. This grant would help the Department reinstate programs that were cut because of budget cuts. The concept for this program is to identify families that do not have health coverage for their children. He further noted that during the registration process of the Fun To Be Fit every participant would receive a questionnaire that would identify those that don't have health care. Staff would then disseminate the questionnaire to the Chula Vista Coordinating Council. The San Ysidro Health Center and the Family Health Centers of San Diego would appraise these families for their eligibility and then forwarded on to certified application appraisers. The grant received is for $14K ($9,500 is for recreation programming and $1500 goes to participating agencies for their administrative costs). Commissioner Searles noted that the program is to identify eligible children who are uninsured. This is a tool to capture and identify those that do not have any health coverage at all. Mr. Cox also talked about the Community Fun Run on June 6, 2009 at the Olympic Training Center. A flyer was distributed to the Commission. Commissioner Vogel asked about the type of media coverage and marketing for this event, i.e., Facebook, etc. Mr. Cox responded that a press conference was scheduled on May 28th at the Olympic Training Center and that flyers are being distributed throughout by volunteers. Mr. Cox talked about the budget and noted that programs to the Information and Referral of the Norman Park Center were also cut along with other programs. In total, 20% of full -time staff has been lost due to budget cuts. b. Mr. Hopkins (Director of Public Works) noted that 10 vacant gardener positions were cut from his budget. In addition, San Miguel Park and All Seasons Park would be added to the Chula Vista park system. He also noted that the City would keep the contractor for San Miguel Park to continue maintenance of that park. He also discussed savings on energy for all facilities and parks, and noted the induction of new light for fields; heating for Parkway Pool would be solar heating and high efficient boilers. With limited staffing, maintenance is a challenge, but would continue to make fields a priority, and restroom cleaning would only be once per day. Parks and Recreation Commission Meeting — May 21, 2009 Commissioner Comments — Commissioner Cien -Mayer noted that the Alliance Healthcare Foundation was a great program to assist families that need health care for their children. Commissioner Chambers thanked everyone for his nomination to Chair of the Commission for the new coming fiscal year. Commissioner Scott noted that Community Fun Run is a great program and is a great way to raise funds for much needed programs. She also requested from staff information on recreation programs geared towards children 6 years and under so that she can work on a First Five Grant worth up to $75K. Commissioner Vogel talked about the April Pool Day event he attended. He noted that his children had a great time at the event and were pleased with the fire truck and helicopter. Commissioner Garza noted that because of budget constraints accommodating recreation programming needs for the community would be that much more difficult. He noted the demand for facilities is increasing, and availability is not there. It's important at a time like this that everyone work together. Commissioner Searles thanked staff for their work and dedication in providing programming to the community during these budget constraints. 9. Public Comments - Toni Royal of the American Cancer Society — Relay for Life attended tonight's meeting to thank staff for their assistance with the Relay for Life event. 10. Other Meeting Adjournment at 7:20 p.m. to the regularly scheduled meeting of July 16, 2009 Submitted: ��