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Home My WebLink About2010-05-20 PRC MINSCity of Chula Vista Parks and Recreation Commission Minutes Thursday - 6:30 p.m. Civic Center Bldg 300 Cnf Rm B129 Meeting called to order by Chair Guy Chambers at 6:30 p.m. Staff Present: Buck Martin, Director of Recreation Matt Little, Assistant Director of Public Works John Gates, Principal Recreation Manager Ted Nelson, Recreation Specialist Guests: Mark Twohey, President, Youth Sports Council Roll Call /Motion to Excuse May 20, 2010 276 Fourth Avenue Members Present: Commissioner Garza, Commissioner Chambers, Commissioner Vogel, Commissioner Cien- Mayer, Commissioner Scott (arrived at 6:40 pm), Members Absent: Commissioner Rios, Commissioner Serrano MSC Garza /Vogel (5- 0 -0 -2) to excuse Commissioners Rios and Serrano from tonight's meeting 2. Oral Communications — Mr. Twohey introduced himself and provided background information on the Youth Sports Council (YSC). Points covered by Mr. Towhey: • The YSC meets once per month; • Liaison between YSC and Parks and Recreation Departments; • Serve 10K children from the community; • Work closely with city park ranger staff on policing the parks and fields; • With current budget issues, the YSC commits themselves even more to working with the City on field availability issues, the need for resting fields, etc Chair Chambers noted that he appreciates the focus and work the YSC is doing with the City and Community, and also asked what the City could do to enhance programs. Commissioner Garza added that Mr. Twohey does an amazing job with the YSC and keeps YSC meetings on track. Mr. Towhey replied that the City could change the ordinance and allow the city park rangers to cite individuals that are not authorized to utilize fields. Mr. Little (Assistant Director of Public Works) responded that his department is working with Chula Vista Police Department and their Senior Volunteer Patrol regarding assisting and working with city park ranger staff to patrol parks. Mr. Martin (Director of Recreation) added that it is important the City analyze park /field usage, and ensure that they are being utilized to their fullest potential. Parks and Recreation Commission Meeting — May 20, 2010 2 Mr. Little responded that the fields allocated are being used to their maximum potential and added that the City rotates them (the fields) to alleviate damage to the fields and risk to the users. A system was developed to keep on top of this effort. Commissioner Scott asked about the field allocation process. Mr. Nelson (Recreation Specialist) provided information on the allocation process. Commissioner Scott asked about 19 Sports, specifically Mr. Payne and the outcome of their complaint with the Commission regarding the YSC, field allocation process and field availability. Mr. Nelson responded that 19 Sports representative, Mr. Payne was invited to attend a YSC meeting to make their field use request; however, he never attended the meeting. Mr. Nelson added that members of the YSC are all non - profit organizations. Mr. Nelson also noted that 19 sports is a For- Profit organization, and therefore is not an appropriate fit to being a member of the YSC. Fields are allocated to priority sports, etc. Mr. Martin added that because the YSC is at its limit with members, that any group (for profit or non - profit) requesting to use the fields would have to pay fees according to the City's master fee schedule. YSC is not accepting any new members. Mr. Martin also added that fields were made available to 19 Sports; however, they were required to pay the full cost according to the City's master fee schedule. Commissioner Vogel asked if the YSC rented fields to members of the community, which includes For- Profit organizations? Mr. Martin responded that the City rents the fields that are available and not the YSC. Commissioner Cien -Mayer noted that it appears that 19 Sports is requesting to join the YSC so that their field cost is minimal. Commissioner Garza requested that staff return with a report on requests submitted to YSC (non- profit vs. for - profit) organizations. Chair Chambers requested information on park costs at the next meeting to include, field cost, lighting, etc. Mr. Little responded and suggested that the requested information would be provided at a later meeting until a fee study is conducted. 3. a. Approval of Minutes of January 28, 2010 — MSC Garza /Cien -Mayer to approve minutes (Vote 4 -0 -1 -2 — Chambers abstained and Rios, Serrano absent) b. Approval: of Minutes of November 19, 2009 — MSC Cien - Mayer /Garza to approve minutes (Vote 5 -0 -0 -2 Rios and Serrano absent) C. Approval of Minutes of July 16, 2009 — MSC Rios /Garza to approve minutes (Vote — 7 -0 -0 -2 with Scott and Cien -Mayer absent). Parks and Recreation Commission Meeting — May 20, 2010 3 d. Selection of Parks and Recreation Commission Chair & Co -Chair FY 2010- 2011: Parks and Recreation Commission Chair Fiscal Year 2010/2011 — MSC C ham bers /Cien -Mayer that John Vogel be Chair for FY 2010/2011 (Vote 5 -0 -0 -2 Rios and Serrano Absent) Parks and Recreation Commission Co -Chair Fiscal Year 2010/2011 — MSC Garza /Vogel that Elizabeth Scott be Co -Chair for FY 2010/2011 (Vote 5 -0 -0 -2 Rios and Serrano Absent) e. Approval of Parks and Recreation Commission Year -End Report to City Council — MSC Cien - Mayer /Scott to approve Year -End Report (Vote 5 -0 -0 -2 Rios and Serrano absent). 4. a. FY 2010 -2011 Commission Meeting Dates — Mr. Martin reviewed the commission meeting dates for fiscal year 2010 -2011 and noted that non - meeting month dates are included in the event an emergency Parks and Recreation meeting is required. b. Youth Sports Council /Park Maintenance Information — Mr. Nelson summarized information previously provided earlier in the meeting and noted that the YSC assists the City with field allocation to youth sports. The YSC has by- laws that the group adheres to. The YSC works closely with the City regarding maintenance of fields, closure of fields, and policing fields. 5. Unfinished Business — None 6. New Business — None 7. Written Communications - None 8. Staff Comments - a. Recreation — Mr. Martin reviewed the monthly Parks and Recreation Commission report and also informed the Commission that the Friends of Chula Vista Parks and Recreation would be funding the summer basketball program. Mr. Martin also talked about the Memorial Day recognition event at Veterans Park on Friday, May 28th @ 6:00 pm. b. Public Works — Mr. Little informed the Commission that the Field Management report would be ready on May 24th for viewing. He also shared that field closures at Discovery, Rohr and Montevalle. The Boiler at Parkway Pool is currently being worked on, and Adopt -A -Park program is open to anyone that is interested in community service (including organizations). 8. Commissioner Comments — Commissioner Vogel thanked the Commission for his nomination for Chair for the new fiscal year. Commissioner Cien -Mayer thanked Public Works — Parks Division and Recreation for their hard work throughout the current fiscal situation. Chair Chambers thanked the Commission and thanked Mr. Martin for his leadership and also thanked staff for their hard work. Parks and Recreation Commission Meeting — May 20, 2010 4 Commissioner Scott shared that she was once again participating the Relay For Life event at Chula Vista High School, and also asked Buck that she be included in the planning process for the next Fun Run event of 2011. Mr. Martin responded that he would be contacting her with information regarding planning for the event. 9. Other - None Meeting Adjournment at 8:10 p.m. to the regularly scheduled meeting of July 15, 2010