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HomeMy WebLinkAbout2012-01-25 PRC MINS City of Chula Vista Parks and Recreation Commission SPECIAL MEETING Minutes Thursday - 6:30 p.m. January 25, 2012 Public Services Building — 300 B129 276 4th Avenue Meeting called to order by Chair Jan Buddingh at 6:30 pm. Staff Present: Buck Martin, Director of Recreation Brian Cox, Principal Recreation Manager Daniel Schreck, Parks Manager Guests: Jennifer Santander, Council Aide, Office of Councilmember Pamela Bensoussan 1. Roll Call/Motion to Excuse Members Present: Chair Buddingh, Commissioner Vogel, Commissioner Chambers, Commissioner Garza, Commissioner Cien-Mayer Members Absent: Commissioner Gerace MSC Vogel/Chambers (5-0-0-1) approve absence of Commissioners Gerace from tonight's meeting. Chair Buddingh announced that Commissioner John Serrano resigned from the Commission effective January 25, 201 2. The Mayor/Council offices have already been notified of the resignation. 2. Oral Communications - None 3. ACTION ITEMS a. Approval of Minutes of November 17, 2011 — MSC Cien-Mayer/Chambers (Vote 5-0-0-1 with Gerace absent) to approve meeting minutes of November 17, 2011 b. Approval of becoming a partner for Playful City USA — Chula Vista — Ms. Jennifer Santander, Council Aide to Councilmember Benssousan presented information regarding Playful City USA and shared that by becoming a Playful City partner, the City would have access to numerous grants that could be used for parks, recreation, and facilities in the City, in addition be recognized statewide and nationally. The City of Chula Vista Parks and Recreation are promoted and mapped nationally as well. Ms. Santander shared that she would write the grant on behalf of the City, and that being a Playful City partner is a year-to-year commitment. Commissioner Vogel shared that if grants are available, then those should be used to replenish the City's Park Ranger Program, recreation programs, and park maintenance. Mr. Schrek shared that he has concerns about the Playful City USA signs and their maintenance, because currently, the budget for Public Works maintenance is non existent. Commissioner Garza asked if the City or Recreation and Public Works had to match funds, or provide capital to become a Playful City partner and/or apply for grants. Parks and Recreation Commission Special Meeting—January 25, 2012 2 Ms. Santander responded that to become a Playful City partner, no capital outlay was required, and that the only requirement was Parks and Recreation Commission approval. Once the City becomes a Playful City partner, then grant research is conducted for various needs in the Parks and Recreation Departments, such as park ranger program, etc. and if it appears that the grants are not useful for the City, then the City has the choice to opt out. Commissioner Garza asked if the existing cities that are Playful City partners had been contacted, and he suggested that they be contacted for assessment purposes. Chair Buddingh shared that it appears that the only issue with becoming a Playful City partner is the installation of their signs and the maintenance of the signs. MSC Vogel/Garza (5-0-0-1 Gerace absent) to approve becoming a partner for Playful City USA c. Approval of Report on the Chula Vista Recreation Department Strategic Plan FY 2012-2017 — Mr. Brian Cox (Principal Recreation Manager) provided an update of the Recreation Department Strategic Plan to the Goals, Objectives, and Action Statements as requested by the Commission. The Strategic Plan is on the City Council Agenda of February 14, 201 2 and is being sent to them on Thursday January 26 for review. MSC Chambers/Cien-Mayer (Vote 5-0-0-1 with Gerace absent) to approve the report on the Chula Vista Recreation Department Strategic Plan FY 2012-2017. 4. Update — Recreation Department Budget: - Nothing new to report 5. Unfinished Business - None 6. New Business — None 7. Written Communications — None 8. Staff Comments - Recreation (Buck Martin) — Mr. Martin (Recreation Director) shared that he has been conducting research on bringing back the Therapeutics program. He noted that there are federal grants available for adaptive program, and hopes to have additional information at the next meeting. Public Works (Richard Hopkins) — Nothing new to report 9. Commissioner Comments — Commissioner Garza asked about the status of the YSC Maintenance fee and requested that a YSC representative attend the March 15, 201 2 Parks and Recreation Commission meeting. 10. Other - None MSC Vogel/Garza (Vote 5-0-0-1 Gerace absent) to adjourn meeting at 7:00 pm. to March 1 5, 201 2 Parks and Recreation Commission Meeting. Submitted: bL_ _