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HomeMy WebLinkAbout2011-11-17 PRC MINS City of Chula Vista Parks and Recreation Commission Minutes Thursday - 6:30 p.m. November 17, 2011 Public Services Building — 300 B129 276 4th Avenue Meeting called to order by Chair Jan Buddingh at 6:30 pm. Staff Present: Buck Martin, Director of Recreation Matt Little, Assistant Director of Public Works Joe Gamble, Landscape Planner II Guests: Mark Twohey, Youth Sports Council 1. Roll Call/Motion to Excuse Members Present: Chair Buddingh, Commissioner Vogel, Commissioner Garza, Commissioner Chambers, Commissioner Cien-Mayer Members Absent: Commissioner Serrano MSC Vogel/Chambers (6-0-0-0) approve absence 2. Oral Communications - none 3. a. Approval of Minutes of October 20, 201 1 — MSC Garza/Chambers to approve meeting minutes (Vote 4-0-0-1 with Serrano absent) b. Approval of Recreation Department Budget Adjustments — Mr. Buck Martin (Director of Recreation) discussed the fiscal year 2011-2012 budget and noted that adjustments were needed. He shared that staff has been working on increasing revenue. Presentation is being made to Council on December 6th to appropriate funds for additional programming. Commissioner Garza asked for approximate budget and asked if the Council could and or would deny the appropriations. Mr. Martin responded that the estimated budget is between $80K and $1 80K, which would be utilized to open recreation facilities extra days/hours. Regarding the Council denying the appropriations, Mr. Martin responded that the staff was being conservative with the numbers, but could not answer for the Council. MSC Chambers/Garza (Vote 6-0-0-1 with Serrano absent) to approve and recommend Recreation Budget Adjustments. c. Cancel the December 15, 2011 Commission Meeting — MSC Garza/Vogel (Vote 6- 0-0-1 with Serrano absent) to cancel the December 15, 2011 Commission Meeting and reconvene on January 19, 2012. Parks and Recreation Commission Meeting— November 17, 2011 2 MSC Vogel/Garza (Vote 6-0-0-1 with Serrano absent) to move Item 4b— Update on upcoming Parks and Recreation Master Plan at the City Council Workshop of December 1, 2011 4. b. Update on upcoming Parks and Recreation Master Plan at the City Council workshop on December 1, 2011 — Mr. Joe Gamble (Landscape Planner II) shared additional information pertaining to the update to the Parks and Recreation Master Plan. He shared that the Council continued this item at the July 1 2, 201 1 Council meeting and requested that staff bring the item back in a workshop setting, which is on December 1, 2011 at 4:00 pm in the Police Department Community Room. Focus topics were added to the presentation and they include the Landmark Park, Tournament Facility and Western Chula Vista Park inventory expansion. • General Plan identifies the concept of establishing a landmark park or parks within the City. The Landmark Park would be of unique design and include a significant gather place and the creation of a strong sense of community; • In response to the General Plan, the Parks and Recreation Master Plan includes a supporting policy statement to coincide with the General Plan's vision for a Landmark Park; • The General Plan identifies candidate Landmark Park site locations (Bayfront, Rohr Park, SD Country Club Site and Otay Ranch Community Park site (which is not currently developed), and included the Parks and Recreation Master Plan is an action item to prepare a feasibility study for a Landmark Park; • Due to the significant size, and location and views, the Otay Ranch Community Park Site holds promise as a site as well as, Rohr Park would be enhanced site; • Staff is currently conducting a preliminary analysis of the Otay Ranch community park site; • Being consistent with the General Plan's vision for a Landmark Park, the Otay Ranch park site would provide a strong sense of place, range of recreational experience and a public gathering space for the community and celebrate Chula Vista's Past Present and Future; • The Landmark park should be place to for Ingenuity, Industry, Innovation and Instruction; • Features for the Landmark Park include a great lawn feature and large public place to accommodate community events, program and celebrations. Future community outreach events and workshops are recommended for the purpose of more fully developing the vision and design of the Landmark Park; • Tournament Facility is a policy contained in the Parks and Recreation Master Plan and is about the feasibility of locating a tournament facility at the Otay Ranch community park site as an opportunity for meeting community needs, enhancing economic development and creating regional and national draw; • The City's newest park, Mt. San Miguel Park is currently supporting tournament level programming and in order to expand upon this success, staff is evaluating future candidate sites; • In addition to evaluating the Otay Ranch Community park site, two additional sites are being included in the overall analysis — one east of the Cricket Amphitheater and the other is in the future Otay Ranch Village 8 east. Parks and Recreation Commission Meeting— November 17, 2011 3 • Selection of a consultant to prepare an Economic Feasibility/Marketing Analysis is currently underway and is anticipated to be complete in spring 2012. • Citywide park ratio is projected to be 3.03 per thousand by 2030, the west would be 1.94 per thousand, and for the area between 1-5 and 1-805 the ratio would be 1.38; • An opportunity exists to expand parkland in a manner similar to the proposed Orange Avenue Library Park site; approximately 75 additional acres of utility right-of-way is anticipated and depicted in the Master Plan; • Over time, if all 75-acreas could be acquired for park and recreation use, the west could realize an overall park ratio of approximately 2.50; • Based on today's park development rates, development of the 75-ares is estimated at nearly $35 million dollars ($461 K per acre). Commissioner Garza was concerned about accessibility to the Otay Ranch Community Park site, and noted that he prefers the Rohr Park site as it is already developed and is easily accessible. Commissioner Vogel concurred with Commissioner Garza's concern about accessibility to the Otay Ranch Community Park site. Mr. Gamble responded that future east/west road connection to the Otay Ranch Community park site (70-acre park) and access from SR 1-25 was being considered. Commissioner Chambers inquired how far in the future for development or Phase I of the Otay Ranch Park Site/70-acre park, and also noted that he likes the concept of having two Landmark park sites (Otay Ranch Community park site and Rohr Park). Mr. Gamble responded that the tentative map is approximately 5-years out, with neighborhood development projected to be in 2015. Mr. Martin (Director of Recreation) shared that Mt. Miguel Community Park is being utilized as a tournament site, and that to date, 40 tournaments have been held there. He shared that he would like to hold a community event at this park site. Commissioner Garza noted that having a tournament facility in Chula Vista is very important. Mr. Gamble talked briefly about the two additional tournament sites being proposed and shared that both landmasses are disturbed sites, and that these sites are being envisioned as a recreation component. Further environmental review is required, and the market analysis currently being conducted would provide the environmental concerns that are there. Commissioner Vogel asked why no park is planned in the Hilltop area of Chula Vista. Mr. Gamble responded that that area is tightly developed already, and there's no room for future park development. Parks and Recreation Commission Meeting— November 17, 2011 4 Commissioner Vogel asked about the status of Fire Station #4 moving, and asked if that site could be developed as a future park site and connect to the Lauderbach Park. Commissioner Garza asked about the KOA site and on-going cost of maintaining new park sites. Mr. Gamble responded that the developer chose not to pursue this site. Mr. Martin also responded that access to that area was a huge issue, and that perhaps future public/private partnership could be formed. Mr. Little (Assistant Director of Public Works) responded that park maintenance costs are a big concern for his department due to lack of staff. Adding new park acreage adds additional strain on an already thin park crew. Mr. Little further added that his department and Recreation Department staff are committed to being very honest about programming and maintenance costs of facilities and park acreage. Mr. Martin shared that the 1 3-acre Rios Property being depicted on the power point presentation is being considered for public/private partnership for development of a park for physically challenged individuals. The Commission thanked Mr. Gamble for his presentation. a. Update regarding Youth Sports Council — Mr. Buck Martin shared the City Council Report that was presented to the City Council at their November 15, 2011 meeting regarding the Memorandum of Understanding between the City and the Youth Sports Council for the provision of enhance parks maintenance services. Mr. Martin noted that the MOU would be evaluated in June 201 2. Mr. Twohey from the Youth Sports Council thanked the Commission for their recommendation and noted that the Youth Sports Council was very supportive of the MOU with the City of Chula Vista. They are working with STIPLOT for field evaluations. Commissioner Chambers inquired when donations would be received. Mr. Little (Assistant Director of Public Works) responded that it would be after the allocation process. Commissioner Chambers asked that staff and the YSC hold quarterly meetings to discuss the progress of the work and the progress of the MOU. Mr. Twohey and Mr. Little both responded that they would, and also noted that the Park Maintenance Report would be used in their meetings. Mr. Twohey also shared that 4 organizations are being invited to attend the YSC meetings (Bonita Buccaneers; Bonita baseball and (2) soccer organizations). Parks and Recreation Commission Meeting—November 17, 2011 5 4. c. City of Chula Vista News Release regarding Thanksgiving Weekend Closures — Mr. Martin reviewed the News Release with the Commission. 5. Unfinished Business - None b. New Business — None 7. Written Communications — None 8. Staff Comments - Recreation (Buck Martin) — Mr. Martin referenced the monthly report. Public Works — None. Commissioner Garza asked if staff had met with SUSHD regarding the Joint-Use- Ag reement. Mr. Martin responded that they had met about concerns, and that their next meeting is Friday December 2 and every month thereafter to develop a new JUA. 9. Commissioner Comments — Chair Buddingh asked that he would like to see similar facilities meetings with CVESD and asked if a representative from the CVESD could attend the next meeting scheduled in January 201 2. Mr. Martin responded that he would invite a representative to the January 201 2 commission meeting or thereafter. 10. Other - None Adjournment at 8:1 5 pm. to the regularly scheduled meeting of January 1 9, 201 2 Submitted:,,aa, c L,._-,.