HomeMy WebLinkAboutReso 2013-158 (2) RESOLUTION NO. 2W 3-158
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA (1) WAIVING THE COMPETITIVE FORMAL
BID REQUIREMENTS; (2) APPROVING AN AGREEMENT
BETWEEN THE CITY AND HAYS INCORPORATED FOR
THE PURCHASE AND INSTALLATION OF AUDIO AND
VIDEO EQUIPMENT TO UPGRADE THE AUDIO AND
VIDEO EQUIPMENT FOR CITY COUNCIL CHAMBERS;
AND (3) AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO EXECUTE ANY ADDITIONAL
AGREEMENTS TO IMPLEMENT SAID PURCHASE AND
INSTALLATION OF AUDIO AND VIDEO EQUIPMENT
WHEREAS, this project will replace most of the current presentation and broadcasting
equipment found in City Council Chambers, which was originally installed in 2005; and
WHEREAS, the original equipment included a four-camera system, production
switching, projector and projector screen, SVHS player/recorders, three touch-panel control
systems, interface boxers, control room racks, cabling, and any additional equipment required for
a complete broadcasting system; and
WHEREAS, the video, audio, video production, control, video conferencing, voting,
request to speak, name displays and the lighting system are all very tightly integrated with each
other; and
WHEREAS, the City seeks to enter an agreement with HAVS Incorporated (`HAYS")
for the purchase and installation of audio and video equipment to upgrade the audio and video
systems for City Council Chambers, as substantially set forth in Attachment 1, a copy of which
shall be kept on file with the City Clerk's Office; and
WHEREAS, the complexity of this integration requires a unique blend of talents and
capabilities which HAVS has demonstrated over the years, particularly since it installed and
maintains the current system; and
WHEREAS, the City has invested significant resources in hardware and software for the
current audio and video system in City Council Chambers and that potential imcompatibility
issues with current equipment and software and new equipment and software (including
proprietary software) and negative impacts to existing warranties that it would be impractical for
the City to use a different vendor for the upgrade.
NOW. THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby:
Resolution No. 2013-158
Page No. 2
1. Find that the City has invested significant resources in hardware and software for the
current audio and video system in City Council Chambers and that potential
imcompatibility issues with current equipment and software and new equipment and
software (including proprietary software) and negative impacts to existing warranties
that it would be impractical for the City to use a different vendor for the upgrade and,
as a result, the City waives the competitive formal bid requirements for said
agreement.
2. Approve an agreement between the City of Chula Vista and HAVS for the purchase
and installation of audio and video equipment to upgrade the audio and video
equipment for City Council Chambers as substantially set forth in Attachment 1, a
copy of which is on file with the City Clerk's Office.
3. Authorize the City Manager or his designee to execute any additional agreements to
implement the purchase and installation of audio and video equipment approved
herein as may be approved or required by the City Attorney.
Presented by Approved as to form by
44 raj rjer Ort
Richard A. 'pki ' , Gle R. Googi's
Director of Public Wo s City • u orn ��
Resolution No. 2013-158
Page No. 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista._
California. this 6th day of August 2013 by the following vote:
AYES: Councilmembers: Aguilar, Bensoussan, Ramirez. Salas and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Cheryl Cox. Ma r
ATTEST:
ithtlat■Donna R. Norris. CMC. City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I. Donna R. Norris, City Clerk of Chula Vista. California. do hereby certify that the foregoing
Resolution No. 2013-158 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 6th day of August 2013.
Executed this 6th day of August 2013.
A.,e)uk 7 e ;I A.
Donna R. Norris, CMC. City Clerk