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HomeMy WebLinkAbout2013/08/13 Item 11--~~.:~.-~ CITY COUNCIL ~_ ~~~-- °-~_ AGENDA STATEMENT ~`~~ CITY OF CHULA VISTA 8/13/13, Item ITE~4 TITLE: SUBMITTED BY: REVIE~YED BY: RESOLUTIO\' OF THE CITY COU\'CIL OF THE CITY OF CHULA VISTA APPROVING A MEMORAI~TDUM OF Ui~'DERSTAI~iDING BETWEEN SA\t DIEGO ASSOCLATION OF LOVER\T?s4ENTS AND THE CITY OF CHULA VISTA REGARDING SOUTH BAY BRT (TOWN CENTER DRIVE TO BIRCH ROAD), A~4ENDING THE FISCAL YEAR 2013-2014 CIP BUDGET; ESTABLISHING A NEVI CAPITAL IMPROVEMENT PROJECT; "SOUTH BAY BRT (T0~4'I~' CENTER DRIVE TO BIRCH ROAD)" (STL399) Ai~iD APPROPRLATII~'G: 5497;282 FROM THE TRANSNET FUND TO STL 399 DIRECTOR OF PUBLIC \~%ORKS ~~ ASSISTANT DIREC R OF ENGINEERING CITY MAi\TAGER ASSISTA.\T CITY . ANAGER~ 4/STHS VOTE: 1'ES ® \'O I 1 sti-n~LaRY The proposed resolution would approve a Memorandum of Understanding (MOli) beriveen the San Dieeo Association of Governments (SANDAL) and the City for the provision of Cin~ Engineering Design Services to coordinate the design and construction of a segment of the South Bay Bus Rapid Transit (SBBRT) project within, and adjacent to; the Otay Ranch To«~n Center from To~~~n Center Drive to SR-12~Birch Road. SANDAL will reimburse the City on a fee-for- service basis. E\1'IRO\11ENT.AL, RENTER' The Director of Development Services has reviewed the proposed activity, consisting of a request for approving a Memorandum of Understanding (MOU) between the San Dieoo Association of Governments (SANDAL) and the City of Chula Vista for the purpose of establishing a new capital improvement program and for purposes of coordinating design tasks in support of the construction of a segment of the South Bay Bus Rapid Transit (SBBRT) within the Otav Ranch To~~m Center in eastern Chula Vista; for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 1378 of the State CEQA Guidelines. Therefore; pursuarit to Section 1060 (c) (3) of the State CEQA Guidelines the activiq~ is not subject to CEQA. Thus; no em ironmental review is required at this time. Although environmental review is not required for this administrative activity; once the scope of the individual project proposed to be funded has been more specifically defined; environmental review «~ill be required and the appropriate 11-1 S/13/13, Item ~~ Page 2 of 4 environmental determination will be made in consultation with SANDAG as lead environmental asency. RECOMMENDATION Council adopt the resolution. BOARDS/COAZMISSION RECOMMENDATION Not applicable. DISCUSSION Backeround Multi-modal transportation choices are an integral part of the planning and development of the Otay Ranch Villages. Original planning was for the eventual construction of a light rail transit system. However; regional planners have selected bus rapid transit as a more feasible and achievable technology for Eastern Chula Vista. The South Bay Bus Rapid Transit (SBBRT) project would run between downtown San Diego and the Otay Mesa Industrial Center. Within Chula Vista, the SBBRT would extend through surface streets from the I-805/East Palomar Street Direct Access Ramp (DAR) currently under construction, then eastward through the Sunbow and Otay Ranch Communities, through the Otay Ranch Town Center (ORTC) to Birch Road and then to SR-125 via Birch Road. Eventually, the SBBRT will serve the Eastem Urban Center prior to entering SR-125. SANDAG has released an Environmental Impact Report (EIR) which covers the entire route and analyzes multiple alternatives using Olympic Parkway and East Palomar Street. In early 2012, City staff approached SANDAG staff regarding the possibility of having City staff design a portion of the SBBRT in Ota}~ Ranch. SANDAG has chosen to proceed, at-risk, with preliminary (40%) design prior to certification of the EIR. Therefore, it is critical to proceed with design of the ORTC segment as soon as possible in order to assure that the SBBRT is fully operational within a few months of~completion of the I-805/East Palomar DAR. City Design Services The scope of design services to be provided to SANDAG by the City generally consists of the following and is presented in more detail in the attached proposed MOU (Attachment 1): 1. Rrroject Management, Coordination & Design Review -This task will provide for invoicing, coordination with SANDAG staff, monthly progress reports, attendance at meetings, design coordination and review, and other project management activities for the duration of the design portion of the project (up to 13 months). 2. Supplemental Surrey, Surface Updates, and Utility Mapping -Supplemental topographic surface feature mapping, other visible break lines, and additional cross sections will be collected along the corridor specifically at intersections. Visible topographic surface features will also be surveyed. 11-2 8/13/13, Item ~~ Page 3 of 4 3. Conceptual Design Study -The purpose of the conceptual design study is to evaluate the proposed SBBRT improvements «~thin the Guideway. 4. Urban Design Advancement -The City will coordinate with project stakeholders to obtain final decisions on the visual elements of the project prior to the start of final design for those project elements. Final decisions for each element will be documented in a Design MOU or "Basis of Design Report' for use in preparing Final PSKE. .5. Transit Signa/ Priority and ?~'on-signalized Intersections Design Adt-ancement .Analysis -For the unsignalized intersection of the Northeast Driveway to/from ORTC; a pedestrian crossing concept «ill be developed by the City. This concept mill allow for BRT vehicle crossing without stopping. This concept may include the use of pedestrian or BRT crossing tables; color pavement enhancements, in-pavement flashers; and other design elements for anon- signalized intersection. Final concepts developed from this design study will be used in final design plans. 6. Utility Coordination -- The Cit}~ will provide utility coordination support sen ices for utility conflicts alone the Guideway. i. Drainage Study and Hydromodiftcation Design - A drainage study will be prepazed for the project to analyze and size the proposed drainage infrastrucrure. The study ~~~Il be prepared in accordance with agency standards in effect at the time of execution of this agreement. 8. If'ater Ouality Study -The City will update the \\Tater Quality Study prepazed during the environmental phase of the project (by others). The update to the Rater Qualim Technical Report Hill be based on the preliminaz}~ concepts that were approved by the agencies during the preliminary design/environmental phase of the project. 9. Engineering Design (=10%, 9.i%, Final d Bid Ready Consn~uction Packages) -These tasks will advance the design package through the Preliminary Engineering (PE) stage of completion development of 40% construction documents. Draft Plans; Specifications and Estimates (PS&E - 9~% complete). and Final PSR E (100% complete). All of the work described above will be performed by City staff. Compensation The Citv will be reimbursed on afee-for-service basis up to the not-to-exceed amount of 5497,282. The MOU includes a provision which states; "To the extent that either party hereto believes that performance of the Scope of \\TOrk may exceed such not-to-exceed amount, the parties shall meet and confer regazdine whether an amendment to this A4OU may be required to either reduce the Scope of \\rork or increase the not-to-exceed amount." This provision assures that [he Cite will be fully compensated for services provided under the MOU. 11-3 8/13/13, Item f ~ Page 4 of 4 ProFect Development Team SANDAG has established a Project Development Team (PDT) consisting of SANDAG staff; Metropolitan Transit System (MTS) staff, City staff, Cahrans staff; Kimley-Horn and Associates; TY Lin International; and a few specialty consultants. As an active participant on the PDT, City staff is afforded the opportunity to provide significant input and feedback regarding all aspects of design and potential impacts along the entire Chula Vista aligmnent. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, nor has staff been informed by any City Council member, of any other fact that ma}' constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT There is no direct impact to the General Fund as coordination of design and construction under the MOU will be fully reimbursed by SANDAG using regional TransNet Funds. ONGOING FISCAL IMPACT: There aze no on-going fiscal impacts related to the provision and completion of services under the MOU. ATTACHMENTS Memorandum of Understanding Between San Diego Association of Governments and the City of Chula Vista Regarding South Bay BRT (Town Center Drive to Birch Road) -SANDAG Contract Number 5001151 Prepared by: Kirk Ammerman, Principal Civil Engineer, Public {~t'orks Deparhnent J:\Eneineer\AGENDA\CAS2013\08-13-13U2EPORT-PW-SBBRT-04 MOU CAS - kpa2REV2.doc 11-4 THE ATTACHED AGREEMEI~TT HAS BEEN REVIER~"ED AI~'D APPROVED AS TO FORM BY THE CITY ATTOR1\TEY'S OFFICE A\TD «TLL BE FORMAL:LI' SIGNED UPON APPROVAL BY THE CITY COUNCIL Glen R. GooQiris Cite Attorney Dated: ` A~fEMORAI~TDUM OF UNDERSTANDII~TG BET~'l'EEN THE SAN DIEGO ASSOCIATION OF GOVERI~~ME\TTS AI~TD THE CITY OF CIICJL VISTA REGARDING SOUTH BAY BRT (TOVI~T CENTER DRIVE TO BIRCH ROAD) SANDAG CONTRACT \rCIM:BER 5001151 11-5 MEMORANDUM OF UNDERSTANDING BETWEEN SAN DIEGO ASSOCIATION OF GOVERNMENTS AND THE CITY OF CHULA VISTA REGARDING SOUTH BAY BRT (TOWN CENTER DRIVE TO BIRCH ROAD) SANDAG CONTRACT NUMBER 5001151 This Memorandum of Understanding ("MOU") is made and entered into effective as of this _ day of 2013, by and between the San Diego Association of Governments ("SANDAG") and the City of Chula Vista ("City") for the purpose of working cooperatively on the South Bay Bus Rapid Transit ("South Bay BRT") project segment from Town Center Drive to Birch Road. Individually, SANDAG and City may be referred to as "Party" and collectively as "Parties." RECITALS The following recitals are a substantive part of this MOU WHEREAS, SANDAG proposes to construct the South Bay BRT from I-805 along East Palomar Street, over SR-125, around Otay Ranch Town Center to Birch Road, and then south on SR-125 to the Otay Mesa Intermodal Transportation Center in the southwest quadrant of the SR-905 / Siempre Viva Road Interchange, herein after defined as the "Project"; and WHEREAS, the Project whose implementation is expected to provide Bus Rapid Transit ("BRT") service for those commuting between downtown San Diego and the Otay Mesa Border Crossing is of regional importance to the Metropolitan Transit System (MTS), the Cities of Chula Vista and San Diego, the County of San Diego, SANDAG, and the public; and WHEREAS, SANDAG will be the lead agency and admihister the construction contract in cooperation with City; and WHEREAS, SANDAG intends to utilize City to provide engineering design services for the Town Center Drive to SR-125/Birch Road segment of Project per the scope of work described in Attachment A, attached hereto and incorporated herein, -and for the not-to-exceed amount in Attachment B, attached hereto and incorporated herein; and WHEREAS, SANDAG intends to construct the Project as part of the South Bay BRT Project, SANDAG project No.1280504; and WHEREAS, the Parties wish to memorialize their agreement in this MOU to carry out the purposes set forth above. 11-6 AGREEMENT NOW THEREFORE, in consideration of the mutual promises set forth herein, the Parties agree as follows: ~. To coordinate the design and construction of a segment of the South Bay BRT from Town Center Drive to Birch Road per the Scope of Work described in Attachment A for the not-to- exceed amount in Attachment B. To the extent that either party hereto believes that performance of the Scope of Work may exceed such not-to-exceed amount, the parties shall meet and confer regarding whether an amendment to this MOU may be required to either reduce the Scope of Work or increase the not-to-exceed amount. 2. SANDAG will bid the approved plans, award a construction contract and manage the construction of the Project including inspection and changes in accordance with the competitive processes set forth in SANDAG Board Policies and applicable laws. SANDAG may at its discretion bid and construct the Project in a larger construction contract as part of the SANDAG CIP program. 3. City agrees to provide staff support and cooperation with the improvement plan review and approval, including, but not limited to, any staff support or cooperation needed to defend any claims or litigation that may arise with regard to their design. 4. Neither City nor any officer thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by SANDAG under or in connection with any work, authority, or jurisdiction delegated to City under this MOU. It is understood and agreed that, pursuant to Government Code Section 895.4, SANDAG shall fully defend, indemnify, and save harmless Chula Vista, all officers and employees from all claims, suits, or actions of every name, kind, and description brought for or on account of injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by SANDAG under or in connection with any work, authority, or jurisdiction delegated to SANDAG under this MOU. 5. Neither SANDAG nor any officer thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by City under or in connection with any work, authority, or jurisdiction delegated to SANDAG under this MOU. It is understood and agreed that, pursuant to Government Code Section 895.4, City shall fully defend, indemnify, and save harmless SANDAG, all officers and employees from all claims, suits, or actions of every name, kind, and description brought for or on account of injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by City under or in connection with any work, authority, or jurisdiction delegated to SANDAG under this MOU. 6. That all obligations of SANDAG under the terms of this MOU are subject to the appropriation of the required resources, including funding, by SANDAG and the approval of the SANDAG Board of Directors or Transportation Committee. 11-7 B. Any notice required or permitted under this MOU may be personally served on the other Party, by the Party giving notice, or may be served by certified mail, return receipt requested, to the following addresses: For SANDAG 401 B Street, Suite 800 San Diego, CA 92101 Attn: Bruce Schmith For City of Chula Vista Public Works Department 276 Fourth Avenue Chula Vista, CA 91910 Attn: Kirk Ammerman 9. That unless it is amended by the Parties in writing, this MOU shall terminate on December 31, 2015, or on such earlier or later date as the Parties may agree to in writing. 10. The indemnification provisions of this MOU shall survive termination of the MOU, but not longer than those provisions required in law with regard to_Architedural/Engineering design services rendered under this agreement. 11. This MOU shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this MOU, the action shall be brought in a state or federal court situated in the County of San Diego, State of California. 12. All terms, conditions, and provisions hereof shall inure to and shall bind each of the Parties hereto and each of their respective heirs, executors, administrators, successors, and assigns. 13. For purposes of this MOU, the relationship of the Parties is that of independent entities and not as agents of each other or as joint ventures or partners. The parties shall maintain sole and exclusive control over their personnel, agents, consultants, and operations. 14. No alteration or variation of the terms of this MOU shall be valid unless made in writing and signed by the Parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the Parties hereto. 15. Nothing in the provisions of this MOU is intended to create duties or obligations to or rights in third-parties to this MOU or affect the legal liability of the Parties to this MOU to third-parties. 16. This MOU may be executed in any number of identical counterparts, each of which shall be deemed to be an original, and all of which together shall be deemed to be one and the same instrument when each Party has signed one such counterpart. 17. This Agreement shall be deemed executed on the date on which the last Party signs this MOU. 18. Should any part of this Agreement be rendered or declared invalid by a court of competent jurisdiction of the State of California, such invalidation of such part or portion of this MOU should not invalidate the remaining portions thereof, and they shall remain in full force and effect. 11-8 IN WITNESS WHEREOF, the Parties hereto have executed this MOU effective on the day and year first above written. SAN DIEGO ASSOCIATION OF GOVERNMENTS CITY OF CHULA VISTA GARY L. GALLEGOS Executive Director or designee APPROVED AS TO FORM: JOHN F. KIRK Office of General Counsel RICHARD A. HOPKINS Director of Public Works APPROVED AS TO FORM: GLEN R. GOOGINS City Attorney 11-9 ATTACHMENT A South Bay BRT Preliminary and Final PS&E for ORTC Guideway from Town Center Drive to Birch Road (ORTC Station and Lighting Improvements by others) I. PROJECT DESCRIPTION This scope of services will advance the design of the South Bay Bus Rapid Transit (SBBRT) corridor through the Preliminary and Final Design stages. This scope specifically provides for development of the Otay Ranch Town Center (ORTC) Guideway segment from Town Center Drive to Birch Road (Station Improvements & Station Lighting by Kimley-Horn). The conceptual design as presented in the SBBRT Environmental Document will provide the basis of design. II. EXPECTED RESULTS _ , Develop 40%/95%/Final/Bid-Ready construction and supporting documents (e.g. design studies, plans, opinion of probable construction costs, specifications) for the SBBRT infrastructure within the areas identified above. III. SCOPE OF WORK The scope of work shall consist of the following tasks and deliverables to be completed by the City of Chula Vista ("City") in accordance with the terms and conditions of the MOU between City and SANDAG: 1. Project Management, Coordination & Design Review This task will provide for invoicing for this task order, coordination with SANDAG staff, monthly progress reports, attendance at the meetings described below, design coordination and review, and other project management activities for the duration of the design portion of the project (up to 13 months). 1.1. Design Coordination and Review The City will coordinate design features and methodology with the T.Y. Lin and Kimley-Horn design teams. Coordination will include phone and email correspondence to coordinate station design, intersection equipment, lighting, and water quality. 1.2. PDT Meetings Attend monthly PDT Meetings at SANDAG. 1.3. Stakeholder Coordination Meetings Attend stakeholder coordination meetings as follows: 1.3.1. Attend up to 3 site specific stakeholder coordination meetings for each of the four proposed BRT stations. 1.3.2. Attend up to 4 corridor stakeholder coordination meetings for the East Palomar Street reconstruction between Heritage Rd and Oleander Avenue. 1.3.3. Attend up to 3 community meetings. 11-10 2. Supplemental Survey, Surface Updates, and Utility Mapping Supplemental topographic surface feature mapping, other visible break lines, and additional cross sections will be collected along the corridor, specifically at intersections as described below. Visible topographic surface features will also be surveyed. 2.1. Centerline Survey of the Guideway The centerline and right-of-way for the Guideway in this segment will be established from record maps and previous dedications. Horizontal control points along this corridor will be tied in by field survey to correct for grid/ground scale issues and for quality . checks. 2.2. Cross sections will be completed at the following locations: 2.2.1. Along the Guideway within the project limits -Roadway sections every 100 feet from R/W to R/W (approximately 100 feet wide) to include utility easements, fencing/walls and toe/top of slope. Two cross street roadway sections will be surveyed every 50 feet from the curb returns for a total of 100 feet. 2.2.2. Intersections surveys including 10' x 10' grids, curb returns, pedestrian ramps and visible poles utilities at the following locations: • Town Center Drive • NE Drwy (~ ORTC • Kestrel Falls Road • Birch Road 2.2.3. Additional field surveys will be completed at the station location and associated pedestrian connections/crossings. 2.2.4. Survey will include above ground visible utility appurtenances, existing drainage and sewer facilities invert elevations, visible irrigation systems, controllers or handhole boxes and corridor trees. 2.3. Utility Mapping 2.3.1. Utility research will be limited to areas in which physical construction is anticipated. The research will include sending out letters to utilities with an interest in the project study area and receiving as built plans. 2.3.2. Field observation will be performed to record the horizontal locations and descriptions of visible existing utility facilities located within and adjacent to the project's boundaries and prepare an existing utility system report. 2.3.3. Create a log for utility drawings used. The log will include the name of the owner, function of the facility, size, material (as available), date and drawing numbers (as available). 2.3.4. Wet and dry utility locations, sizes, and descriptions will be added to the base mapping and shown on the improvement drawings. 11-11 2.3.5. Up to 10 utility potholes will be performed and surveyed to include horizontal and vertical locations of the utilities. The City shall submit and receive approval of a pothole plan before proceeding with potholing. The City will prepare and obtain traffic control and excavation permits to perform potholes. 3. Conceptual Design Study The purpose of this conceptual design study is to evaluate the proposed SBBRT improvements within the Guideway including: 3.1. Coordination with SANDAG and adjacent design consultants to obtain final decisions on the proposed improvements prior to the start of final design. 3.2. Attend the following anticipated meetings: • SANDAG (up to 4 meetings) • City of Chula Vista (up to 2 meetings) 3.3. Field Observation The City will perform up to two site visits that will include: Landscape observation • Street lighting observation • Slope, fence, and wall observation • Pavement observation • Utility observation 3.4. Develop Alternative Cross Sections Two (2) alternative cross sections for the Guideway. Both alternatives will include a two-way guideway; one with standard lane widths and the other with reduced lane widths to minimize impacts. Cross sections will show existing and proposed R/W width, travel lane widths, existing pavement to be protected in place, landscaped median widths, curb types, bike lane /pedestrian path locations and widths, slopes, retaining walls, water quality locations, and street light locations. 3.5. Concept Development Phase The City will expand on the alternative cross sections prepared in Task 3.4 to prepare up to two concept plans over aerial photo. The concept plans will evaluate impacts on existing improvements. The concept plans will include: Typical Cross sections (up to 3) • Existing and proposed R/W and easements lines • Dimensions • Lane, curb and sidewalk layout • Landscaping • Water quality improvements • Proposed striping • Limits of pavement removal • Grading limits • Intersection pavement treatments • New traffic signals • Modification of existing traffic signals • Pedestrian access points 11-12 The City will prepare a technical memorandum for the preferred alternative. The technical memo will outline assumptions, potential issues and solutions for the following: • Water quality • Intersection operations • Street lighting [NOTE: City will use KHA's Photometric Study] • Landscaping • ADA Compliance • Rough order of magnitude, opinion of probable construction cost 4. Urban Design Advancement The City will coordinate with project stakeholders to obtain final decisions on the visual elements of the project prior to the start of final design for those project elements. Final decisions for each element will be documented in a Design MOU or "Basis of Design Report" for use in preparing Final PS&E. 4.1. Landscape and Irrigation Concept Design 4.1.1. Develop a preliminary Landscape Concept for the approved alignment and station site plans. The landscape concept will adhere to the City's and State of California Water Efficient Landscape Regulations and ordinances and California State Building code requirements in effect at the time of MOU execution. 4.1.2. Develop a preliminary Irrigation Concept Plan for the approved alignment and station site plans. The concept plan will look at initial irrigation design feasibility, systems coordination, goals of how water conservation ordinance requirements will be attained, types of irrigation to be utilized to meet those goals and preliminary water conservation/efficiency calculations (Maximum Applied Water Allowance - MAWA and Estimated Total Water Use - ETWU). This initial submittal will include the following: Meetings: • Landscape and irrigation (up to 3 meetings) • Warranties, maintenance, and operations meetings as needed. [NOTE: Additional Meetings are needed outside the design contract to address agency maintenance obligations and commensurate funding and are outside the scope of this Agreement]. Meeting Materials: • Landscape Concept Plan • Plant Palette/Landscape materials Exhibit • Irrigation coverage plan to show the locations of the proposed landscape areas to be irrigated • Preliminary locations of point of connections (meters, back flow preventers, controllers, power supply) and preliminary main line layout • Preliminary City of Chula Vista Water Efficient Landscape Irrigation Calculations (MAWA/ETWU) 11-13 5. Transit Signal Priority and Non-signalized Intersections Design Advancement Analysis For the unsignalized intersection of the Northeast Driveway to/from ORTC, a pedestrian crossing concept will be developed by the City. This concept will allow for BRT vehicle crossing without stopping. This concept may include the use of pedestrian or BRT crossing tables, color pavement enhancements, paver design, in-pavement flashers, rectangular rapid flashing beacons, flashing bollards, modified pedestrian crossings, signage, and other design elements for anon-signalized intersection. Final concepts developed from this design study will be used in final design plans. A new traffic signal will be installed at Town. Center Drive. Existing traffic signals will be modified at Kestral Falls Drive and Eastlake Parkway, Birch Road and Eastlake Parkway, Birch Road at easterly and westerly shopping center entrances. 6. Utility Coordination The City will provide utility coordination support services for utility conflicts along the Guideway corridor including: _ 6.7. Developing a matrix of wet and dry utility conflicts and individual utility conflict plan sheets that will be organized by utility ownership. 6.2. Providing direct coordination with utility representatives through meetings, written communications, and telecommunications processes. 6.3. Coordinate and meet with MTS regarding MTS Fiber/Communications to the ORTC BRT station. 7. Drainage Study and Hydromodification Design A drainage study will be prepared for the project to analyze and size the proposed drainage infrastructure. The drainage study will include the following sections: Introduction, methodology, hydrologic and hydraulic analysis, conclusions/recommendations. The study will be prepared in accordance with agency standards in effect at the time'of execution of this agreement. The City will: 7.1. Provide up to 2 site visits to determine connection locations for proposed system. 7.2. Attend up to 2 meetings to discuss the final design of the proposed system. 7.3. Prepare calculations in accordance with the San Diego County Hydrology Manual and San Diego County Drainage Design Manual. Local drainage requirements for the portions of the project in the City of Chula Vista will also be followed, including the "City of Chula Vista Stormwater Design Manual." 7.4. Prepare drainage basin mapping. 7.5. Calculate hydraulic capacity, peak flow rates, and estimation of proposed pipe and inlet sizes. 7.6. Prepare hydromodification calculations using SWMM model. 7.7. Design underground hydromodification improvements. 11-14 7.8. Develop drainage design and analysis based on the preliminary concepts that were approved by the agency during the environmental phase of the project. 7.9. Submit a draft Drainage Study and Hydromodification Plan to SANDAG at the 40% level of plans completion. 7.10. Submit a final Drainage Study to SANDAG for final review and approval. This task assumes: • Significant changes to the preliminary concepts that were approved by the City of Chula Vista during the preliminary design/environmental phase of the project will not be required. • Drainage studies will further refine the concepts already prepared and approved by the agencies. 8. Water Quality5tudy The City will update the Water Quality Study prepared during the environmental phase of the project (by others). The update to the Water Quality Technical Report will be based on the preliminary concepts that were approved by the agencies during the preliminary design/environmental phase of the project. The City will: 8.1. Coordinate and process the WQTR through the City only and it is assumed no coordination with the Regional Board is required. 8.2. Update report to show the implementation of the previously approved water quality treatment concepts for each section of the project. 8.3. Submit a draft WQTR to SANDAG at the 95% level of plans completion. 8.4. Submit final WQTR to SANDAG for final review and approval. 8.5. Provide up to three review cycle submittals for the WQTR. This task assumes: • Significant changes to the preliminary concepts that were approved by the City of Chula Vista during the preliminary design/environmental phase of the project will not be required. • The Water Quality Technical Reports will further refine the concepts already prepared and approved by the agencies. • Comments on the reports will be minor and not require significant changes to the overall concept of the water quality treatment that was previously approved. 9. Engineering Design (40%, 95%, Final & Bid Ready Construction Packages) These tasks will advance the design package through the Preliminary Engineering stage of completion~levelopment of 40% construction documents-and Draft PS&E (95% complete) and Final PS&E (100% complete). The City will prepare preliminary dry utility system design alignments based on improvement plans and existing condition base plan for the removal, relocation, undergrounding, and new 11-15 service systems required to meet the project's dry utility requirements. Final plans will be the responsibility of the respective utility owner. Plan Features: 9.1. Plan format (i.e. title sheet and sheet borders) will be in a SANDAG format for each project segment with local jurisdiction signature blocks. Standard notes for the local jurisdiction and SANDAG will be included. 9.2. Horizontal control -Guideway will generally include computed centerlines with horizontal control based on station-and-offset values. Non-linear project elements such as station site plans will rely on dimensions between project features and a table of coordinates at key locations. 9.3. The scale of plan sheets are anticipated to be the city standard of 1"=40' for corridor plans (e.g. roadway, signal interconnect) and 1 "=20' for more detailed plans (e.g. station layouts, TSP plans). _ Design Package Includes: Otay Ranch Town Center Guideway (Town Center Drive to Birch Road) Title Sheet (by TY Lin) Sheet Index, Legend, & Abbreviations (bv TY Lin) General Notes (bv TY Lin) Key Map and Horizontal Control 1 Typical Cross Sections 2 Roadway (Guideway) Layout Plan & 3 Profiles Intersection Grid Grades & Staking z Notes (2 per sheet) ~ Construction Details 1 Temporary Water Pollution Control 3 Plans Temporary Water Pollution Control 1 Details _ Grading and Drainage Plan & Profiles 5 Grading and Drainage Details 1 Stage Construction General Notes and 1 Abbr. Traffic Plan for one (1) Non-signalized 1 Intersections Traffic Signal Interconnect Plans (Ends 1 at Magdalena Avenue) Utility Notes, Legend, & Symbols (by TY Lin) Utility Plans (Showing Existing Utilities 3 Landscape General Notes (by TY Lin) 1 Landscape Plans 3 Landscape Details 1 Irrigation General Notes (by TY Lin) 1 Irrigation Plans 3 Irrigation Details 1 Total Expected Sheets 49 Stage Construction and Traffic 3 Handling Plans Staoe Construction Details 1 Roadway Lighting Plans & Details 3 ____ Traffic Signing and Striping Plans & 4 Details ___ New Traffic Signal Plans ~ Town Center Z Drive and Kestrel Falls Road __ Traffic Signal Modification Plans for the 1 existing signalized intersection @ Birch _ 11-16 10. The City will provide bid package development and support services, for the tasks identified below, up to the level of effort identified in Attachment B. 10.1. Incorporate review comments to the Final Construction Plans submittal and prepare "Bid-Ready" plan sets for SANDAG Contracts Department to advertise project. 10.2. Incorporate review commentr to the Final Specifications submittal and prepare "Bid-Ready" specifications for SANDAG Contracts Department to advertise project. 10.3. Incorporate review commentr to the Final Construction Cost Estimates submittal and prepare "Bid-Ready" construction cost estimates for SANDAG Contracts Department to advertise project. 10.4. Quality Control (QC) "Bid-Ready" PS&E Package and submit "Bid-Ready" bid packages, including Contracts "Bid Form" and "Electronic Info" form, to SANDAG Contracts Department for advertisement. 11. Right of Way Mapping 11.1. Map Preparation The City will prepare right of way maps at 50 foot scale consistent with Caltrans procedures and requirementr. The maps will be used to identify the title and types of right of way requirements: • Title: Access Rights, Fee (i.e. purchase of land), Easement, Temporary Construction Easement, and Permanent Easement. • Type: Grant Deed, Easement Deed, Quitclaim, Relinquishment, etc. 11.2. Plats and Legal Descriptions Based on the preliminary right of way requirement maps approved by SANDAG, the City will prepare Plats and Legal descriptions for SANDAG approval. SANDAG/Caltrans will use the Platr and Legal Descriptions to prepare documents to acquire the necessary right of way and easements. IV. DELIVERABLES 1. 40% Construction Package • Plans • Opinion of Probable Construction Costs • Aerial Topo Mapping & Survey Data Files on Disk • MOU or "Basis of Design Report" for "Urban Design Advancement" elements • Utility Conflict Matrix • Drainage Study & Hydromod Design Report 2. 95% Construction Package • Plans • Specifications & Special Provision (Caltrans / Greenbook) • Opinion of Probable ConstruRion Costs • Final Geotechnical Report 3. Final Construction Package • Final Plans 11-17 Final Specifications & Special Provision (Caltrans /Greenbook) • Final Opinion of Probable Construction Costs 4. Bid Construction Package and Processing • Bid Ready Plans • Bid Ready Specifications & Special Provision (Caltrans /Greenbook) • Bid Ready Opinion of Probable Construction Costs V. SCHEDULE OF SERVICES/MILESTONES/DELIVERABLES A. Tasks Schedule Task Design Studies 40% Construction Package 95% Construction Package Final Construction Package Bid Construction Package Begin/End Dates NTP to 3 months after NTP NTP to 6 months after NTP 6 months after NTP to 11 months after NTP 11 months after NTP to 12.5 months after NTP 12.5 months after NTP to 13 months after NTP B. Milestones/Deliverables Schedule Milestone/Deliverable Conceptual Design Study 40% Construction Package 95% Construction Package Final Construction Package Bid Construction Package Due Date NTP +3 months NTP +6 months NTP+11 months NTP +12.5 months NTP +13 months 11-18 ATTACHMENT B Clty of Chula Vista Public Works Department Engineering/Design Pro eR Number: _L______ Date: Preeared By: _ _ Checked B SB BRT-01 2/122013 Salem / Gomez/Radley Ammerman South Ba BRT Prq eR -Town Center Drive, Eastlake Parkwa /Birch Road2R-129 FOR BUDGETA0.Y PURPOSES DNLV-ACTUALHOURLY RATES WILL VARY - - - Account No's: 566RT-00 Sco of wort: Ota 0.anch Town Center Guidewa (Town Center Dr. to SR725) Pro eR Bu et: I I I SeRiomTask I Azzoc ate i I Hours I APPro4. Rate I I I Sub-Total 1 1 error Nours I I I ISenior Ratel Sub-Total2 I Total i Desi m ___ - t I l I 1 - 1 1 1 i pro',M research I 80 , 5125.06 I 510,004.80 I 20 1 5144.00 1 52,880.00 I 512.885 I i Preliminary tlesign (30%1 ' 120 I 5125.06 ' 515,00].20 ' S0 ' 51x4.00 I 57,200.00 I 322207 I 'Sheet set-up 1 30 I 1125.06 ' 53,751.80 ' ' _514x.00 I 53752 1 (Base maphheet T 40 T 1125-06 35,002.40 1 516x.00 55.002 1 1 'HOnzontaWerusal Dep n i 500 1 3125.06 t 512,506.00 T 1 51x4.00 512,506 1 ' X-seRions 120 5125.06 515,007.20 30 51x4.00 S4,320.OD 51932] 'S0%PWns ' 150 I 3125.06 518,759.00 I 60 I 5144.00 58,640.00 527.399 Mix. Ci De t Revew W 5125.06 57,503.60 b 5144.00 55,760-00 313.264 1 . Drains eStW BD 5125.05 51D,DD6.BD <0 5144.00 55,760.00 115,]65 ,75%PWns 120 5125.06 515.00].20 60 5160.00 58,640.00 3236x] , .Mix Ciry Dept Review a0 3125.06 55,002-00 40 5144.00 55,760.00 510.]62 ,Cort Estimates 60 , 5125.06 , 55,002.60 ~ 20 , 51x4.00 52,880.00 , 5],882 ,Specifications 100 5125.06 , 312,506.00 , 40 5144.00 , 55,]60.00 , 518.266 190% Plans 100 I 5125.06 I f12,5Ofi.00 r 40 1 5144.00 1 55,760.00 I 518166 I IMix Ciry Dept Review 1 a0 I 5125.06 1 35,002.60 i 20 1 51x4.00 1 52,880.00 1 5],882 I I IOCpA I 40 t 5125.05 1 55,002.40 1 20 I 5144.00 I f2,BBD.DD I 5],882 1 I IAdminiruation 1 40 I 5125.06 I 55,002.40 s 20 1 5146.00 I f2,88D.DD 1 57.882 I IPreLomtruRion 1 60 I 5125.06 I 55,002.40 I 20 I 5144.00 1 f2,880.D0 1 5],882 I DDesign Support During Conamction I 60 I 5125.06 I ],503.60 ' 30 I 51x6.00 I 54,320.00 I 515,824 ' 'Cpnrtrgaign Admininra:ion ' 60 ' 5125.06 ' 5],503.60 ' 30 ' 5164.00 ' 56,320.00 ' 511,824 'Pro'eR Oose-0u[8 AS-BUiIE 80 5125.06 1D,004.80 60 5144.110 5.760.D0 StS.]65 'Coordination Meetings a0 3125.06 55,002.60 x0 5144.00 55,760-00 510,]62 I I I 1580 I 5197,594.80 ' 660 595,040.00 ' 5292,635 ~ 1 1 ~ I ~ Task ~ Task Nours I Average Rate ~ Sub-Total 1 ~ I I 1 Survey - - _ 1 ,Map Research d0 , 5130.00 , 55,200.00 , 55.200 1 ,Monument Preservation 80 5130.00 S1D,4DD.DD St0,a0p ,Field TOpographi< 1 180 1 5130.00 1 523,400.00 1 I 523.600 I ,Office TOpograohic 80 I 5130.00 I 510400.00 1 I 510.400 ,Righiat-Way Ergineering I 260 1 5130-00 1 531,200.00 1 I 1 I 531,200 I 1 i5urve Pro'eR Mare ement t 100 1 5130.00 I 113,000.00 I I I 1 513,000 I 1 (Plan Review I 40 I 3130.00 I f5,200.DD I I 55.200 1 Ifnnmmrtinn Cu4inn LPartnn Pam 1 Nnt a Pan 1 N/a I N/a 1 1 1 1 Nla I ' I I Task 'Task Hours I Average Rate en or I Sub-Total 1 1 Hours 1 Rate ' I Sub-Total 2 1 - Total landsca e~ 1 1 1 s r ~ i Yonceptual Desi gn 80 f13D.OD 510,400.00 510,600 PWnting %am 80 3130.00 510,600.00 510.600 I ,Iri anon PWns 80 3130.00 510,400.00 510.400 ,Details 80 5130.00 510,x00.00 510,x00 ,Spedfisatiom 60 5130.00 5],800.00 5],800 I (Meetings-10 Total 20 1 5130.00 52,600.(10 1 52,600 I 1 4DO , , 552,000.00 I ~ i f52,OD0 I I 1 , 1 I , r , I I SubtotaD 2740 I , 348,396.80 I , , 95,040.00 t x43,435 1 ~ 1 Contingenq 10X1 27l 1 1 44,343.48 1 1 ' 19,$Dd.DD ' s3,847 I I--- , I - Tetala_ 3014 ~ -~ , , J -5392,738.28 1 I - 13104,544.001 5697,282. 11-19 RESOLUTION NO. 2013- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN SAN DIEGO ASSOCIATION OF GOVERNMENTS AND THE CITY OF CHULA VISTA REGARDING SOUTH BAY BRT (TOWN CEN-I-ER DRIVE TO BIRCH ROAD), AMENDING THE FISCAL YEAR 2013-2014 CIP BUDGET. ESTABLISHING. A NEW CAPITAL IMPROVEMENT PROJECT. SOUTH BAY BRT (TOWN CENTER DRIVE TO BIRCH ROAD)" (STL399) AND APPROPRIATING 5497.282 FROM THE TRANSNET FUND TO STL399 WHEREAS, the San Diego Association of Governments (SANDAG) proposes to construct the South Bay BRT from I-805 along East Palomar Street to the east through the Sunbow and Otay Ranch Communities,. then tln-ough the Otay Ranch Town Center (ORTC) to Birch Road. then to SR-12~ via Birch Road, and then south on SR-125 to the Otay Mesa Intermodal Transportation Center ("Project'); and WHEREAS, the Project's implementation is expected to provide Bus Rapid Transit ("BRT") service for those commuting between downtown San Diego and the Otay A4esa Border Crossing and is of regional importance to the Metropolitan Transit System (MTS), the Cities of Chula Vista and San Diego, the County of San Diego, SANDAG, and the public; and WHEREAS; SANDAG will be the lead agency .and will administer the construction contract in cooperation with the City of Chula Vista; and WHEREAS, SANDAG intends to utilize the City of Chula Vista to provide engineerine design services for the Town Center Drive to SR-125/Birch Road segment of Project; and WHEREAS; SANDAG intends to construct the Project as part of the South Bay BRT Project, SANDAG project No.1280504; and WHEREAS, SANDAG and the City of Chula Vista wish to memorialize their agreement in a Memorandwn of Understanding (MOU) to carry out the purposes set forth above; and WHEREAS, said MOU details the Scope of Work and Deliverables to be provided by the City to SANDAG; and WHEREAS, SANDAG will reimburse the City for engineering design services on a fee- for-service basis up to the not-to-exceed amount of $497,282. 1:\Attorney\FINAL RESOS AND ORDINANCES\2013\OS ]3 13\RESO-PN'-SI3I3R'I'-04 MOUrev3.doc ai9rzo13 nasAM 11-20 Resolution No. 2013- Paee 2 NO\~'. THEREFORE. BE IT RESOL\%ED that the City Council of the Cite of Chula Vista does hereby approve a Memorandum of Understandine (il40U) between San Diego Association of Governments (SANDAL) and the City of Chula Vista Reeardins South Bav BRT (Town Center Drive to Birch Road) in the form presented; with such minor modifications as may be required or approved by the Cit_v Attorney; a copy of which shall be kept on file with the Cit_v Clerk. BE IT FURTHER RESOLVED that the City Council of the City of Chula \%ista does hereby amend the Fiscal Year 2013-2014 CIP Budget, establish a new'Capital Improvement Project; -South Bav BRT (Toni Center Drive to Birch Road)" (STL399) and appropriate 5497.282 from the TransNet Fund to STL399. Presented by Richard A. Hopkins Director of Public R%orks Approved as to form by i~!~,~-N /~- Glen R. Googins~ ~~ City Attorney J:Wttomev\FI\AL RESOS A\D ORDI\ANCES\2013\08 U liUtESO-PW-SBBRT-Oa ~10Urev3.doc 8/9/?013 11:58 rW1 ~~-21