HomeMy WebLinkAbout2013/08/13 Item 10TY COUNCIL
STATEMENT
~`~~ CITY OF
CHULA VISTA
8/13/13, Item ~~~
ITE~'I TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS, AR'ARDlivG THE
CONTRACT FOR THE "TRAFFIC SIGNAL MODIFICATIOIrT AT
THE INTERSECTION OF `F' STREET A\~D FOURTH AVENUE;
CIP NO. TF37S PROJECT TO T&M ELECTRIC, INC. DBA
PERRY ELECTRIC. IN THE A1,40U1T OF 5176;24, V~'AIVING
CITY COUNCIL POLICY 574-01; AND AUTHORIZING THE
EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUITDS
Iir' Air' AA40UNT NOT TO EXCEED 5' -.246 ' 14 ~ ~p ~ ~ ~
SUBi\1ITTED BY: DIltECTOR OF PUBLIC \VORKS G I/V~ud""`
ASSISTAIr'T DIREC OF ENG ~' T
REVIER'ED BY: CITY MANAGER
ASSIST.ANNT CITY Ai\iAGER~
4/~THS VOTE: 1'ES ^ NO
SU~'LISARY
On July 10; 2013, the Director of Public Works received five (~) sealed bids for the "Traffic
Sienal Modification at the intersection of 'F' Street and Fourth Avenue; CIP No. TF37S' Project.
The proposed traffic signal modification project allows for protected lefr turn movements (i.e.,
left arrow only) on all approaches and upgrades vehicle and pedestrian signal indications and
detections at the intersection. The proposed resolution; if approved; would accept bids; awazd
the contract for this project to the low bidder T&M Electric, Inc. dba Pem~ Electric in the
amount of 5176;24; waive Cit}~ Council Policy X74-01; and authorize the expenditure of all
available contingency funds in an amount not to exceed 535,246.
E\~'IRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the
California Environmental Quality Act (CEQA) and has determined that the project qualifies for a
Class 1 (b) categorical exemption pursuant to Section 1 X301 (Existine Facilities) of the State
CEQA Guidelines because the proposed traffic signal modification v~ork and ancillan~
construction imrolves negligible or no expansion of an existing use. Thus; no further CEQA
environmental review is required.
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8/13/13, Item
Page 2 of 4
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The Traffic Engineering Section conducts studies each year to determine when and where traffic
signal improvements are needed. The need for lefr-turn phasing is based on a set of warrants
provided in the Manual of Uniform Traffic Control Devices (MUTCD). These warrants take
into account 1) accidents correctable by left-turn phasing, 2) vehicle delay of vehicles waiting to
turn left and 3) the product of volumes of left-turn vehicles conflicting with through movements
during the peak hour. Each year we study a number of intersections that currently do not have
protected lefr-turn phasing. When these studies are completed, ~n~e prioritize locations based on
the results of the studies and present the City Council with a list of locations that we recommend
for installation.
In FY10/11, we conducted a study at the intersection of Fourth Avenue and F Street and it met
the criteria for installing protected (green arrow indication) left-turn phase signals. The existing
traffic signal allows for a portion of the signal phase to make protected (green arrow) lefr turns
followed by permitted "}Melding" (solid green indication) left turns. This type of traffic signal
head is called "protected-permissive lefr -turn phase" (PPLTP). The proposed traffic signal
modification project, TF375 will modify the traffic signal in order to eliminate permissive left
turn option and retain the protected left-turn indication. Thus; left turns will not be allowed
anymore while the pedestrian phase is active. Due to the number of pedestrians in the downtown
area caused by the proximit}~ of the Civic Center Complex and the type of collisions that can be
reduced and/or eliminated, staff recommended that the existing traffic signal be modified.
Based on the above; the TF375 traffic signal modification project at the intersection of "F" Street
and Fourth Avenue was approved for funding in the FY 2011/2012 Capital Improvement
Program budget. The TF375 project will modify and upgrade the existing traffic signal system at
the intersection. Modification work includes providing protected left-turn only phase
movements targeted at reducing the frequency of collisions resulting from conflicts associated
with unprotected lefr-turn maneuvers and opposing through vehicles and/or pedestrians and
bicyclists. The project will also upgrade vehicle and pedestrian signal indications and detections
at the intersection, as well as upgrade pedestrian ramps in accordance with Americans with
Disabilities Act (ADA) standards.
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8/13/13, Item /~
Page 3 of 4
On Julv 10. 20li. the Director of Public \Vorks received five (6) bids as follows:
NO. ( CO\TRACTOR BID
1 I T&M Electric, Inc. dba Perry Electric -Santee; CA I 5176;264
2 I Select Electric; Inc. -Poway; CA 5182;866
3 Siemens Industry. Inc. -Anaheim; C.A 5189;999
4 Lekos Electric; Inc. - El Cajon; CA S190;420
6 HMS Construction; Inc. -Vista, CA 5232,612
The low bid submitted by T&?`4 Electric; Inc. dba Pern• Electric is below the Engineer's estimate
of 5180;600 by 54;346; or approximately 2%. T&A4 Electric, Inc. dba Perry Electric has
installed similaz street improvement projects in the Cit}• with yen' satisfactory performance. Staff
reviewed the low bid and determined that the bid package is complete; with no errors or
omissions. Therefore; staff recommends awarding the contract to T&M Electric; Incorporated
of Santee, in the amount of 5176;264. T&M Electric, Inc. dba Perry Electric is a licensed
Electrical (Class C10) Convector under the License No. 747931. Their license status is current
and active per the Department of Consumer Affairs Contractor State License Boazd.
The proposed resolution would also authorize the Director of Public R'orks to approve change
orders over and above existing policy limits. Under Cih~ Council Policy No. 674-01; if an
individual change order causes the cumulative increase in change orders to exceed the Director's
authority ("Maximum Aggregate Increase in chanee Orders°); then City Council approval is
required. The corresponding maximum aggregate contract increase that may be approved by the
Director of Public R'orks under Policy No. 674-01 is 522,338. Approval of the resolution
would increase the Director of Public ~4'orks' authorit}• to approve change orders; as necessary;
up to the contingency amount of 536;246; an increase of 512;908 over Policy No. 674-01.
Increasing the contingency funds null allow staff to continue the project Without delay should
unforeseen circumstances resulting in increased project costs arise during the course of
construction, as well as make adjustments to bid item quantities. Unforeseen conditions include
such items as utility conflicts; hazazdous materials, unexpected underground conflicts; etc. If the
contingency funds aze not used, then they will be returned to the project fund balance.
Disclosure Statement
Attachment 1 is a copy of the Contractor`s Disclosure Statement.
R'aee Statement
This project is funded solely with Traffic Signal Fee (TSF) funds, a locally-generated
development impact fee. The Contractor that is an•azded the contract and its subcontractors aze
not required to pay prevailing wage to persons employed by them for work under this Contract in
accordance with Section 2.8.070 of the Chula Vista Municipal Code reeulatine payment of prevailing
wages for Contracts let by the City.
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8/13/13, Item /0
Pave 4 of 4
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property which is the subject of this action. Staff is not
independently aware, nor has staff been informed by any City Council member, of any other fact
that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT PEAR FISCAL IMPACT
Funding for this TF37~ project will be all Traffic Signal funds appropriated in fiscal year
2011/12. A breakdown of the project costs is as follows:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $ 176.254
B. Contingencies (approximately 20%) $ 3,246
C. Construction Eneineering $ 28,000
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $ 239,500
Sufficient funds are available in CIP Project No. TF375. There is no direct fiscal impact to the
General Fund as project and staff costs are covered by from the Traffic Signal funds.
ONGOING FISCAL IMPACT:
Upon completion of the project. annual operating and maintenance cost is estimated to be lower
than programmed.
ATTACHMENTS
Contractor's Disclosure Statement
Prepared by: Boushra Salena, Senior Cn~il Engineer, Public Warks Department
J:IEngineerUGENDAICA52013108-13-131REPORT-PIi~-TF375 awarding caatruct.doc
t~
10-4
CL['Y OF CRULA VISTA DISCLOSURP STATF,NIF.NT
Pursuant to Cowrcil Policy 101-01, prior to any action upon matters that wi11 require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement ofdisclosure of
certain ownership or financial interests, payments, or campaign contrbutions for a City of Chula Vista
eleMion must be filed. The fallowing informafion must be disclosed:
1. List Hie names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
~,/~
2, If any person* identified pursuant to (l) above is a corporgtion or partnership, listthe names of all
individuals waith a $2000 investment in the business (corporation/partnership) entity.
~~T'
3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names
of any person serving as duector of the non-profit arganizatioo or as tnistee or beneficiary or
trustor of thde/tntst.
/V ~~
4. Please identify every porson, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter. ,
1.~2/"/S f~c/~.~oi'1
5. Has any person; associated with this convect had any financial dealings with an official** of the
City of Chula Vista as it relates to this contract within the past I2 months? Yes NgSC
[f Yes, briefly descn'be the nature of the financial interest the official*° may have in this ecmtrnct.
18
Project R TF375
Q:\Bngineering\All Projects\'f Fl'I'F375-0T41&ilSpecs\TF?75 Contract-.doe
10-5
6. Have you made a contribution of more than $~0 within the past twelve (12) months to a current
member of the Chula Vista City Council? No Ycs _ Fives, which Cormcil member?
Flaw you provided more flimi $340 (or an item of equivalent value) to an official*s of the City
oPChula Vistn in the past twelve (12) months? s includes boing a source of income, money to
retire a legal debt, gift, loau, etc.) Yes _ No
If Yes, which official** and what was the oatnre of itetu provided?
Date:~~,~V 9 i G~~~ _
Signature .onnactor/Applicant
~~dd ~rr~/
Print or type mm~e of onuacl'or/Applicant
Person is defined as: any individual, firm, oe-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political srdrdivision, -or any other group or combnration acting as
a unit.
** Official includes, brit is not limited to: Mayot, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
19
Project # TI~375
Q:\Engineeru~g\AU Projects\TF\T[~375-4TH&1'\Specs\TP375 Contract-.doe
10-6
RESOLUTIO\' NO. 2013-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUL.A VISTA ACCEPTING BIDS. A\\7ARDING THE
CONTRACT FOR THE "TRAFFIC SIGNAL MODIFICATION
AT THE INTERSECTION OF `F' STREET A\~D FOURTH
.AVENUE. CIP NO. TF376" PROJECT TO T&M ELECTRIC.
INC. DBA PERRY ELECTRIC. IN' THE A2~40U`IT'T OF 5176.264.
WANING CITY COUNCIL POLICY 674-01. AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
CONTINGENCY FUNDS IN' AN .AMOUNT NOT TO EXCEED
535.246
\\'FIEREAS, on July 10; 2013; the Director of Public \\'orks received five (6) sealed bids
for the "Traffic Signal Modification at the intersection of'F' Street and Fourth Avenue (TF37>)`
Project in the Citeof Chula Vista California; and
\\JHEREAS, five (6) bids were as follows:
NO. CONTRACTOR BID
1 T&M Electric; Inc. dba Pem Electric -Santee; CA I 5176,264
2 Select Electric. Inc. - Powati~. CA 5182.866
3 Siemens Industry, Inc. -Anaheim; CA I 5189;999
4 Lekos Electric; Inc. - EI Cajon; CA 5190;420
5 HMS Construction; Inc. -Vista; CA 5232;612
\\'HEREAS, the low bid submitted by T&D4 Electric; Inc. dba Perr_v Electric is below the
Eneineers estimate of 5180,600 by 54;346; or approzimateh= 2%; and
\V/HEREAS, T&M Electric, Inc. dba Perry Electric has installed similar. street
improvement projects in the City with very satisfactory performance: and
WHEREAS. staff reviewed the low bid and determined that the bid package is complete;
with no errors or omissions; and recommends awarding the contract to TRM Electric.
Incorporated of Santee; in the amount of S 176;264; and
\\'IIEREAS, in order to approve change orders as necessan~; staff is requesting Cit_v
Council waive Council Policy No. 674-01.
J:\4ttomer\FINAL RESOS .4ND ORDINANCES\20I3\08 13 13\RESO-PW-TF37~ au•ardine convact.doc
7/26/?013 2:48 P\t
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Resolution No. 20li-
Page 2
NOy~T; THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award the contract for "Traffic Signal Modification at the
intersection of 'F' Street and Fourth Avenue; CIP No. TF375" Project to the low bidder T&M
Electric. Inc. dba Perry Electric in the amount of $176;254.
BE IT FURTHER RESOLVED, that the City Counci] of the City of Chula Vista does
hereby waive City Council Policy 574-01 and authorize the Director of Public Works to approve
change orders, as necessary, and expend all available contingency funds i~ amount not to
exceed $3,246.
Presented by Approl'en as
Richard A. Hopkins 1
Director of Public Works ~ity A
J:~Attome7\FINAL RESOS AND ORDINANCES\2013\OS 13 13\RESO-PW-TF375 a~~~arding contract.doc
7/26/2013 2:48 PEA ~ O-8