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Home My WebLink About2013/08/13 Item 08~_ - ~--~-~~~ CITY COUNCIL ~-~~ ~ AGENDA STATEMENT :~~ ~~ _,,,~~~ cm' of CHULA VISTA 08/13/2013 Item ITEM TITLE: A. RESOLUTION OF CITY OF CHUI COMPENSATION CLASSIFICAIION ADDITION OF ASSISTAi\'T THE CITY COU`N'CIL OF THE .A VISTA AMENDING THE SCHEDULE AND PLAN TO REFLECT THE FISCAL AGEI~'T PROGRAM B. RESOLUTION OF THE CITY COUi~TCIL OF THE CITY OF CHULA VISTA ADDING T~Tt'O FISCAL AGENT PROGRAM ASSISTANTS TO THE AUTHORIZED STAFFING LEVEL OF THE POLICE GRANT FUND AND APPROPRIATING 5125.122 TO THE POLICE GRANT FUND C. ORDIN'A\'CE OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTIO\' 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD FISCAL.AGENT PROGRAM ASSISTANT SUBMITTED Bl': CHIEF OF POLICE REVIE~'tTED BY: CITY MANAnGER ~{SSIS~t(nl Gf~ tea' /STHS VOTE: YES ~ NO SU1il\1AR1' Two Fiscal Agent (FA) Program Assistants aze requested to be added to the authorized count of the Police Grant Fund to support the San Diego La~v Enforcement Coordination Center (SDLECC). These positions are fully reimbursed by grant funds; along with a 4% administrative fee for acting as the fiscal agent. ENVIRO\'>\IENTAL REVIER' This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 ofthe State CEQA Guidelines because it will not result in a physical change in the environment. therefore; pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus. no environmental review is necessary. 8-1 08/13/20131tem ~ Page ? of 3 RECOMMENDATION Council adopt the resolutions and approve the ordinance. BOARDS/COMMISSION RECOMMENDATION Not Applicable. DISCUSSION The Police Department acts as the fiscal agent for various law enforcement programs which are funded through various State and Federal agencies. As the fiscal agent, the Police Department hires and provides salary and benefits for positions which are normally considered separate from existing City staffmg. These positions are designated as "FA" (Fiscal Agent) in the title description. Two FA Program Assistants are requested to be added to the authorized count of the Police Grant Fund to support the San Diego Law Enforcement Coordination Center (SDLECC). The SDLECC serves as the regional intelligence fusion center for San Diego and Imperial counties. Fusion Centers aze focal points for the receipt, analysis, gathering, and sharing of threat-related information between the federal government and state, local, tribal, and private sector partners. These two new positions are fully reimbursed by Homeland Security Grant Program (HSGP) funds, along with"a 4% administrative fee for acting as the fiscal agent. FA Program Assistant The FA Program Assistant is an "at will" position dependent on year-to-year federal grant funding. The position primazily provides support to the San Diego Law Enforcement Coordination Center in the azeas of human resources, travel, training, purchasing, inventory, facility management, and other types of support functions. The position teams, applies and administers multiple administrative systems and processes used in the Center. The FA Program Assistant maintains administrative records, explains policies, independently resoh~es problems whenever feasible, and proactively assists in the logistical support operation of the Center. The position works under general supervision with a degree of creativity and latitude required. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500-foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis far a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT Approval of Resolution A will result in the amendment of the compensation schedule and classification plan to add the classification of FA Program Assistant. This new classification is an at-will position and will be eliminated if grant funding ends. The FA Program Assistant will be assigned to the Confidential (CONF) group. The E-Step bi- weekly salary for this position will be 51,870.01. 8-2 08/13/2013 Item g Paee 3 of 3 Approval of Resolution B will result in the appropriation of 5125,122 to the personnel services category of the Police Grant Fund budeet for the addition of two FA Program Assistants to the authorized position count of the Police Grant Fund. The Department anticipates filling these positions in September. These personnel costs aze fully reimbursed by homeland security Brant funds; and the City receives a 4% administrative fee for acting as the fiscal intermediary for these positions. Because ofthe 4% administrative fee; there is a positive impact of 55;005 to the General Fund this fiscal yeaz. Approval of the Ordinance will amend Chula Vista Municipal Code 2.05.010 to reflect the addition of FA Pro¢ram Assistant. O~GOL~'G FISCAL IDIPACT The ongoing annual cost for these positions is approximately S153;000. The personnel costs are fully reimbursed by homeland security grant funds, and t_he City receives a.4% administrative fee for acting as the fiscal intermediary for this position. Because of the 4% administrative fee; there will be a positive impact of approximately S6,120 to the General Fund each fiscal yeaz. If homeland security grants no longer fund this position. then it will be eliminated. ATTACHA4ENTS None. Prepared by: Jonathan Alegre, Principal dlanagemem Analvst, Police Depanment 8-3 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE COMPENSATION SCHEDULE AND CLASSIFICATION PLAN TO REFLECT THE ADDITION OF FISCAL AGENT PROGRAM ASSISTANT WHEREAS, the Police Department acts as the fiscal agent for various law enforcement programs which are funded through.various State and Federal agencies; and WHEREAS, the compensation schedule and classification plan will be amended to add the classification of Fiscal Agent (FA) Program Assistant; and WHEREAS, the FA Program Assistant will be assigned to the Confidential (CONF) group, and the E-Step bi-weekly salary will be $1,870.01; and WHEREAS, this at-will position is fully funded by grant funds and will be eliminated if grant funding ends. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby amend the compensation schedule and classification plan to reflect the addition of Fiscal Agent Program Assistant Presented by: David Bejarano Police Chief Approved as to form by: --.. Glen R. Googi ~ Fr"UZ y f~L ~ (, City Attorney ]:\Attomeq\FINAL RESOS AND ORDINANCES\2013\08 13 13\RESOA-POLICE-SDLECC.doc 8/6/2013 8:43 AM - 8-4 RESOLUTION N0. RESOLUTION OF THE CITY COU?~'CIL OF THE CITP OF CHULA VISTA ADDING T\\'O FISCAL AGENT PROGRAM ASSIST.4I\iTS TO THE AUTHORIZED STAFFING LEVEL OF THE POLICE GRANT FUND :4ND APPROPRL4TII~tG S125._122 TO THE POLICE GRANT FUND \VHEREAS, the Police Department acts as the fiscal agent for various law enforcement programs which aze funded through various State and Federal agencies; and R%HEREAS; the Police Department hires and provides salary and benefits for fiscal agent positions; and these positions are designated as "FA' (Fiscal Agent) in the title description; and \\'HEREAS; nvo FA Program Assistants aze requested to be added to the authorized count of the Police Grant Fund to support the San Diego Law Enforcement Coordination-Center (SDLECC); and \\'HEREAS. the SDLECC sen~es as the reeional intellieence fusion center for San Diego and Imperial counties; and \\%HEREAS; these two positions aze fully reimbursed by grant funds; and the City receives a 4% administrative fee for acting as the fiscal agent. NO\\', THEREFORE. BE IT RESOLVED the Citv Council of the Cii, of Chula Vista does hereby add two Fiscal Agent Program Assistants to the authorized staffing level of the Police Grant Fund and appropriate 5125;122 to the personnel budget of the Police Grant Fund. Presented by: Approved as to form bv: David Bejazano Police Chief Glen R. Googtu ~ 4}'LZ `+ /~-C/L City Attorney J:Wttomen\FI;\AL RESOS A\'D ORDINANCES\20I3\08 li 13\RESOB-POLICE-SDLECGdoc 8162013 8:46 AM 8-5 ORDINANCE NO. ORDINANCE OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITION'S TO ADD FISCAL AGENT PROGRAM ASSISTANT WHEREAS, the Human Resources Department has created new classifications to better reflect the needs of the Cit}~'s workforce; and WHEREAS, Chula Vista City Charter Section 500(a) requires that all new unclassified management level positions be adopted by ordinance and afour-fifths vote of the Council. NOW THEREFORE the City Council of the City of Chula Vista does ordain as follows: Section I. That Section 2.05.010 of the Chula Vista Municipal Code is hereby amended to read as follows: 2.0.10 Unclassified positions established. In addition to those unclassified positions specifically delineated in Section 500 of the Charter of the City, there are established the unclassified positions entitled: Administrative Services Manager; Advanced Planning Manager; Animal Care Facility Administrator, Animal Care Facility Manager, Assistant. Chief of Police, Assistant Director of Development Services, Assistant Director of Engineering. Assistant Director of Human Resources, Assistant Director of Information Technology, Assistant Director of Finance, Assistant Director of Public Works, Assistant Director of Recreation, Assistant to the City Manager/Continuous Improvement Manager, Budget and Analysis Manager, Building Official/Code Enforcement Manager; California Border Alliance Group (CBAG) Deputy Executive Director, CBAG Director - 1V LECC, CBAG Executive Director, Chief Service Officer, Cit}~ Engineer, Constituent Services Manager, Deputy City Manager; Deputy Fire Chief, Development Services Department Director; Director of Conservation and Environmental Services, Director of Economic Development Fire Division Chief, FA Accounting Technician; FA Administrative Analyst I, FA Administrative Analyst lI, FA Analyst, FA Director of San Diego Law Enforcement Coordination Center. FA Executive Assistant, FA Geospatial Intelligence Analyst, FA Graphics Designer/Webmaster, FA Law Enforcement Coordination Center Information Technology Manager, FA Management Assistant. FA Microcomputer Specialist; FA Net~york Administrator I. FA Network Administrator II; FA Network Manager, FA Program Analyst, FA Program Assistant, FA Program Manager. FA Public Safety Analyst; FA Nehvork Engineer, FA Senior Public Safety Analyst, Fiscal Operations Manager, Housing Manager, Human.Resources Operations Manager; Information Technology Manager, Law Office Manager, Office Specialist (Ma}'or's Office); Police Captain, Purchasing Agent, Real Property Manager, Redevelopment and -Housino Manager, Risk Manager, Senior Council Assistant, Traffc Engineer, Transit Coordinator. Transit Manager; and Treasury Manager. J:\Attorney\FINAL RESOS AND ORDINANCES\2013\08 13 13\ORD-POLICE-SDLECC (2).doc 8/6/2013 8:47 Ab1 $-6 Ordinance Page 2 Section II. Severabilih~ If any portion of this Ordinance; or its application to any person or circumstance; is for any reason held to be invalid; unenforceable or unconstitutional, by a court of competent jurisdiction. that portion shall be deemed severable, and such invalidity; unenforceabilirv or unconstitutionality shall not affect the validity or enforceabilih of the remainins portions of the Ordinance, or its application to any other person or circumstance. The Cih~ Council of the City of Chula Vista hereby declares that it would have adopted each section; sentence; clause or phrase of this Ordinance; irrespective of the fact that any one or more other sections. sentences, clauses or phrases of the Ordinance be declared im~alitt, unenforceable or unconstirutional. Section III. Construction The City Council of the City of Chula Vista intends this Ordinance to supplement, not to duplicate or contradict; applicable state and federal laws and this Ordinance shall be construed in lieht of that intent. Section IV. Effective Date This Ordinance shall take effect and be in force on the thirtieth day afrer its final passage. Section V. Publication The Citi~ Clerk shall certifi~ to the passage and adoption of this Ordinance and shall cause the same to be published or posted according to la~v. Presented Bv: Approved as to form by: David Bejarano Police Chief ~~, Glen R. Googi 1j~~.Zy C-v.~ City Attorney G` 7:Wnome~•\FINAL RESOS AND ORDINANCES\2013\03 13 13\ORD-POLICE-SDLECC (?).doc 8/681113 8:A7 AD1 - 8-~