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Home My WebLink About2013/07/09 Item 10CITY COUNCIL AGENDA STATEMENT ~`~~ CITY OF ---- CHULAVISTA 7/9/13, Item ~~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2012/2013 CIP BUDGET AND ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT "EMERGENCY SEWER REHABILITATION ON THIRD AVENUE BETWEEN `H' STREET AND WHITNEY STREET (SW279)"; ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE EMERGENCY SEWER REHABILITATION ON THIRD AVENUE BETWEEN `H' STREET AND WHITNEY STREET (SW279)"; REDUCING TI-IE SW271 CIP BUDGET BY $152,000 AND APPROPRIATING THE EQUIVALENT AMOUNT TO SW279; MAKING A FINDING THAT AN EMERGENCY EXISTED; AND, RATIFYING THE CONTRACT WITH BURTECH PIPELINE, INC. FOR SAID EMERGENCY REPAIR SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ~-F`-~" ASSISTANT DIRECTOR OF ENGINEERING ~~~ REVIEWED BY: CITY MANAGER~{'e,~~.5_. ASSISTANT CITY MANAGER 4/STHS VOTE: YES ® NO SUMMARY In accordance with the emergency provisions of Sectiori 1009 of the City Charter, City staff contracted the services of Burtech Pipeline, Inc. (General Engineering Contractor License No. 718202) for. the repair of the emergency sewer facility on Third Avenue between "H" Street and Whitney Street. An Informational Item was submitted on November 27, 2012 (Attachment 1) indicating that staff would report back to City Council after the full cost of the emergency repair project was identified.Repair work was completed on February 15, 2013. This report presents the total expenditures for the emergency repair work. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the emergency repair project and related proposed fiscal/administrative activities fall under the statutory exemption pursuant. for Emergency Projects in accordance with Section 15269 (b) and (c) of the State CEQA Guidelines because the project involved emergency repair actions to public sewer facilities to prevent or mitigate an imminent threat to life and property. The proposed activities 10-1 7/9/13, Item ~f~ Page 2 of 3 will assist in ratifying said emergency repair work. Thus, no further environmental review is required RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On October 11, 2012, Public Works Operations staff informed Public_Works Engineering staff that the existing vitrified clay pipe (Pipe ID # 5566 flows from MH3352 to MH5427) at the intersection of Third Avenue and `H' Street had holes and structural damage to several segments of the pipe within Third Avenue between `H' Street and Whitney Street. Based on the assessment of this sewer line, City staff concluded that rehabilitation must be performed immediately, on an emergency basis, due to imminent threat to public safety and to public and private property. If the sewer pipeline were not immediately repaired, failure of any portion of this sewer line would have led to the undermining of the roadway and potential risk to public safety and/or damage to public and private property. The Director of Public Works and the City Manager agreed with staffs recommendation to proceed with emergency repairs under the provisions specified in Section 1009 of the City, Charter. In accordance with City Charter Section 1009, and based upon the urgent necessity for the preservation of life, health and property, City staff solicited three informal bids and contracted the services of the lowest responsive bidder, Burtech Pipeline, Inc., to repair the distressed sewer facilities. Approval of the resolution would: (a) amend the FY12/13 CIP budget and establish new CIP Project "Emergency Sewer Rehabilitation on Third Avenue between `H' Street and Whitney Street (SW279)"; (b) accept the final report of expenditures for the ``Emergency Sewer Rehabilitation on Third Avenue between `H' Street and Whitney Street (SW279)"; (c) reduce the SW271, "Sewer Rehabilitation, FY 2011-12" CIP budget by $152,000 and appropriate the equivalent amount to SW279; (d) make a finding that an emergency existed; and, (e) ratify the contract with Burtech Pipeline, Inc for said emergency repair work. A breakdown of the total costs is provided under ``Current Year Fiscal Impact." Contractor Selection Process Staff prepared bid documents and solicited three informal bids from qualified contractors that had previously worked for the City of Chula Vista on sewer rehabilitation projects. On December 21, 2012 the City received the following three proposals: 10-2 7/9/13, Item ~~(.~ Page 3 of 3 Contractor ~ Proposal Amount Contractor Ranking Burtech Pipeline Inc. $ 80,700 First Negotiation Preference - Charles King Company, Inc. $ 87,845 Second Negotiation Preference Cass Construction Co., Inc. $ 108,515 Third Ne otiation Preference DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found rio property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, nor has staff been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT There is no direct impact to the General Fund as there are sufficient Sewer Facility Replacement funds available in CIP- SW271, "Sewer Rehabilitation, FY 2011-12" CIP project to fund the emergency repair work associated with CIP SW279. A summary of the project costs is as follows: FINAL COSTS OF EMERGENCY REPAIR WORK A. "'Burtech Pipeline Inc. $ 93,015 B. ~ Construction Inspection Staff Costs $ 15,080 C. Design, Survey,~Right-of--way, & Environmental Staff Costs $ 43,905 TOTAL FUNDS REQUIRED $ 152,000 ONGOING FISCAL IMPACT The improvement will require only routine City maintenance under the City's sewer maintenance program, which is funded solely by Sewer Service Revenues. ATTACHMENTS . 1. City Manager Information Item 2. Location Plat Prepared by: Boushra Salem; Senior Civil Engineer, Public N 1:AEngineedAGHNDAACAS2013V07-09-13VZEPORT-PW-SW279 acwpCing- ~~-: >A~r~~~~~T ~ ~ttr~ MEM® ~. ~,,,,oF CHULA VISTA Department of Public Works ~~ ~~~ DATE: November 30, 2012 l ~" ~~ TO: Jim Sandoval, City Manager VIA: Scott Tulloch, Assistant City Manager~~ R.A. Hopkins, Director of Public Worlcs FROM: William Valle, Assistant Director of Engineering/City Engineer ~J"'" Kirk Ammerman, Principal Civil Engineer,~~~- - SUBJECT: ~ Emergency Storm Drain Repairs at "E" S!t//reet and Fourth Avenue (CIP No. DR194) Severely deteriorated corrugated metal pipe (i`CMP") and corrugated metal pipe azch ("CMPA") , have been discovered within the storm drain system on "E" Street at its .intersection with Fourth Avenue, and have already failed or are in imminent danger of failure, based upon closed. circuit " television (CCTV) inspection performed by City crews. Because failure has already occurred within the system,. immediate action is required to avoid damage to City and private infrastructure. This storm drain system was constructed in 1975 and has now reached or exceeded its practical service life. Public Works Operations repaired one pipe segment (Featured ID 10724) on [he north side of the road under the Bus Stop azea. The system is shallow and has other potential areas that could fail due to the inherent weakness of the deteriorated pipe and heavy traffic loading. Public Works Operations staff has taken precautionazy measures where deemed necessary to provide protection and safety in the interim until permanent repairs are implemented. Because of the advanced deterioration of this portion of the storm drain system; staff recommends that rehabilitation be performed immediately, on an emergency basis,. due to imminent threat to public safety and public and private property. Further, because of contractor mobilization costs and the advanced age of the CMP storm drain system in this area, staff proposes to rehabilitate the entire system within this major intersection at this time at a total estimated cost of $275,000. Due to heightened awareness of significant corrugated metal pipe (CMP) failures throughout San Diego County in 2004 and 2005, on Mazch 22, 2005, the City contracted with Hirsch & Company Consulting Engineers to evaluate the condition of the approximately 88,000 lineal feet of corrugated metal pipe (CMP) storm drain within the City. In November 2005, Hirsch & Company delivered a prioritized CMP repair report listing all inspected CMPs, with the associated recommended priority and recommended timing for the rehabilitation of each pipe segment. Due to the conditions of the inspected pipes and the projected rates of deterioration of these pipes, the consultant recommended that all pipes be replaced or structurally lined within one to five yeazs of the report's submittal. 10-4 Jim Sandoval, City Manager November 30, 2012 Page 2 The November 2005 Hirsch report prioritized all CMP repair work as follows: Priority Time Re air Needed ear) Lineal Feet of CMP 1 Immediatal (hv 2005) 2,282 2 Within one ear (b 2006) 21,88 3 Within three ears (b 2008 9,698 ~ 4 Withia five ears (b 2010) __2,437 Much of the approximately 2,282 lineal feet of CMP identified as ."Priority 1" has :been rehabilitated, largely due to funding provided to the City through the Federal Department of Housing and Urban Development. However, very little of the CMP under Priorities 2; 3 and 4, totaling approximately 33,993 Lineal feet, has been addressed due [ti budget constraints and the " lack of dedicated fimding for CMP rehabilitation and drainage projects.- As a result, CMPs in Priorities 2, 3, and 4 are currently rehabilitated on an emergency basis. only as failures occur, which is costly and inefficient compared with performing rehabilitation on a prescribed priority schedule. Further, without a dedicated titnding source to rehabilitate these pipes and with'the passage of time, the rates of CMP deterioration .and failure will continue to increase into the foreseeable fiiture. With your concurrence, staff will solicit tlu~ee informal bids from 'at least tluee qualified contractors and perform this stornr drain rehabilitation work on an emergency' basis in accordance with provisions in Section 1009 of the City Charter in order to assure the protection of the public and of public and private property. An emergency contract will be let out fo the low bidder out of the three solicited contractors. The design work is currently underway. I+ISCAL IMPACT There are no direct or dedicated funding sources for the maintenuice and repair of storm drain facilities. .This Project will use an estimated total of $275,000 from GIP Project No. DR193, Emergency Storm Drain Replacement at Various Locations allocated is the CIP FY 12/13 (Transnet Funds). Staff will return with a Council Agenda item to report final emergency repair costs and to appropriate funds, as necessary. PRELIMINARY 1iSTIMATES OF FUNDS RF UIRFD FOR CONSTRUCTION A. Informal Conh~act Amount ~ 200,000 B. Public Works Inspection Staff Costs ~ 20,000 C. Design Staff Costs $ 45;000 D. Surve !Public Woti<s~F'raf6e Staff Costs $ iQ,000 TOTAL PRELIMFNARY ESTIPotATE OF ['UNOS REQUfRL'D FOR CONSTRUCTION $ 275,000 BFS ec: tracsema Quitantan, Assistant Director of Public Work Operations Silvester Evetovich, Principal Civil Engineer , Frank Rivera, Principal Civil Engineer ,Boushra Salem, Senior Civi! Engineer Q:18nginccring\;111 Projects\D2\URI9J-lilt Av and G St\Mcmu to City trtana~er.doc 10-5 ATTACHMENT 2 Location Plat io-s RESOLUTION NO. 2013- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2012/2013 CIP BUDGET AND ES-FABLISHING A NEW CAPITAL .IMPROVEMENT PROJECT "EMERGENCY SEWER REHABILITATION ON THIRD AVENUE BETWEEN `H' STREET AND WHITNEY STREET (SW279)"; ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE EMERGENCY SEWER REHABILITATION ON THIRD AVENUE BETWEEN `H' STREET AND WHITNEY STREET (SW279)"; REDUCING THE SW271 CIP BUDGET BY $152,000 AND APPROPRIATING THE EQUIVALENT AMOUNT TO SW279; MAKING A FINDING THAT AN EMERGENCY EXISTED; AND, RATIFYING THE CONTRACT WITH BURTECH PIPELINE, INC. FOR SAID EMERGENCY REPAIR WHEREAS, on October 1 1, 2012, Public Works Operations staff informed Public Works Engineering staff that the existing vitrified clay pipe (Pipe ID # 5566 flows from MH33~2 to MH5427) at the intersection of Third Avenue and `H' Street had holes and structural damage to several segments of the pipe within Third Avenue between `H' Street and Whitney Street; and WHEREAS, based on the assessment of this sewer line, City staff concluded that rehabilitation must be performed immediately, on an emergency basis, due to imminent threat to public safety and to public and private property; and WHEREAS, if the sewer pipeline were not immediately repaired, failure of any portion of this sewer line would have led to the undermining of the roadway and potential risk to public safety and/or damage to public and private property; and WHEREAS, in accordance with City Charter Section 1009, and based upon the urgent necessity for the preservation of life, health and property, City staff solicited theee informal bids and contracted the services of the lowest responsive bidder, Burtech Pipeline, Inc., to repair the distressed sewer facilities; and WHEREAS, there is no impact to the General Fund as there are sufficient Sewer Facility Replacement funds in the existing SW271, "Sewer Rehabilitation, FY 2011-12" CIP project budget to-fund the emergency repair work; and WHEREAS; the SW271 project was established in the FY 2011-12 CIP budget for the yearly Sewer Rehabilitation Program throughout the City; and WHEREAS, the repair was completed on February 1 ~, 2013. An Informational Item was submitted on November 27, 2012, with the plan to report back to City Council after the full cost of the project was identified. J:\.Attorney\FNAL RESOS AND ORDINANCES\2013\07 09 13\RESO-PW-SW279 Accepting Final Rpt.doc 6/2 U2013 3:56 PM ~~-1 Resolution No. Page 2 NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula Vista does hereby amend the FY12/13 CIP budget and establish new CIP Project "Emergency Sewer Rehabilitation on Third Avenue between `H' Street and Whitney Street (SW279)"; accept the final report of expenditures for the "Emergency Sewer Rehabilitation on Third Avenue between `H' Street and Whitney Street (SW279)"; reduce the SW271, "Sewer Rehabilitation, FY 2011-12" CIP budget by $152,000 and appropriate the equivalent amount to SW279; make a finding that an emergency existed; and, ratify the contract with Burtech Pipelin~q for said emergency repair work. ~-~ J Presented by as to Richard A. Hopkins ,Gl~ R. Goog'ins ~- - - Director of Public Works C~ty Attorney 1:\Attomey\FINAL RESOS AND ORDINANCES\2013\07 09 13\RESO-PW-SW279 Accepting Final Rptdoc 6/21/2013 3:56 PM X0-8