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Home My WebLink About2013/07/09 Item 09~'~ .: CfTY COUNCIL ;~~ =~~~ °~K., AGENDA S TAT E M E N T ~~~ CITY OF CHUTA VISTA 7/9/13, Item `~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CI-fULA VISTA AMENDING THE FISCAL YEAR 2012-13 CIP BUDGET AND ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT "EMERGENCY STORM DRAIN REPAIRS AT `E' STREET AND FOURTH AVENUE (DRI94)"; ACCEPTING THE FINAE REPORT OF -EXPENDITURES FOR THE "EMERGENCY STORM DRAIN REPAIRS AT `E' STREET AND FOURTFI AVENUE (DR194)"; REDUCING THE DR193 CIP BUDGET BY $16,000 AND APPROPRIATING THE EQUIVALENT AMOUNT TO DR194; MAKING A FINDING THAT AN EMERGENCY EXISTED; AND, RATIFYING THE CONTRACT WITH ARRIETA CONSTRUCTION, [NC. FOR SAID EMERGENCY REPAIR SUBMITTED BY: DIRECTOR OF PUBLIC WORKS C ASSISTANT DIRECTOR OF ENGINEERING U'~''W'" - REVIEWED BY: CITY MANAGEI~fer d•5• ASSISTANT CITY MANAGEI2~ 4/STHS VOTE: YES ® NO ^ SUMMARY In accordance with the emergency provisions of Section 1009 of the City Charter, City staff contracted the services of Arrieta Construction, Inc. (General Engineering Contractor License No. 259145) for the repair of distressed storm drain facilities located at "E" Street and Fourth Avenue. An Informational Item was submitted on November 30, 2012 (Attachment 1) indicating that staff would report back to City Council after the full cost of the emergency repair project was identified. Repair work was completed on February 27, 2013. This report presents the total expenditures for the emergency repair work. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the emergency repair project and related proposed fiscal/administrative activities fall under the statutory exemption pursuant for Emergency Projects in accordance with Section 15269 (b) and (c) of the State CEQA Guidelines because the project involved emergency repair actions to public storm drain facilities to prevent or mitigate an imminent threat to life and property. The proposed activities 9-1 7/9/13, Item Page 2 of 3 will assist in ratifying said emergency repair work. Thus, no further environmental review is required. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Severely deteriorated sections of corrugated metal pipe (CMP) and corrugated metal pipe arch (CMPA) were discovered within the storm drain system on `E' Street at its intersection with Fourth Avenue. Portions of this storm drain system had failed and other were in imminent danger of failure, based upon closed circuit television (CCTV) inspection performed by City Public Works crews. Because failure had already occurred within the system and additional failure was imminent, immediate action was required to avoid damage to public and private infrastructure. This storm drain system was constructed in 1975 and has now reached or exceeded its practical service life. Public Works Operations had previously repaired one pipe segment (Feature ID 10724) on the north side of the road under the Bus Stop area. Because the storm drain system at this intersection is relatively shallow, additional CMP failure was highly likely due to the inherent weakness of the deteriorated pipe and heavy traffic loading. Public Works Operations took temporary measures where necessary to provide protection and safety in the interim until permanent storm drain system repairs could be implemented. Because of the advanced deterioration of this portion of the storm drain system, staff recommended that rehabilitation be performed immediately, on an emergency basis, due to imminent threat to public safety and public and private property. Further, because of contractor mobilization costs and the advanced age of the CMP storm drain system in the area, staff proposed to rehabilitate the entire system within this major intersection at the same time at a total estimated cost of $275,000. The Director of Public Works and the City Manager agreed with the recommendation of staff on the necessity of proceeding with the emergency repairs at this location under the provisions specified in Section 1009 of the City Charter. In accordance with City Charter Section 1009, and based upon the urgent necessity for the preservation of life, health and property, City staff solicited three informal bids and contracted the services of the lowest responsive bidder, Arrieta Construction, Inc., to repair the storm drain facilities. The approval of the resolution would: (a) amend the FY12/13 CIP budget and establish new CIP Project "Emergency Storm Drain Repairs at `E' Street and Fourth Avenue (DR194)"; (b) accept the final report of expenditures for the "Emergency Storm Drain Repairs at `E' Street and Fourth 9-2 7/9/13, Item 9 Page 3 of 3 Avenue (DR194)"; (c) reduce the DR193, "Storm Drain Pipe Rehabilitation Project 'for FY 2013," CIP budget by $165,000 and appropriate the equivalent amount to DR194; (d) make a finding that an emergency existed; and (e) ratify the contract with Arrieta Construction, Inc for said emergency repair work.. A breakdown of the total costs is provided under "Current Year Fiscal Impact." Contractor Selection Process Staff prepared and solicited three informal bids from qualified contractors that had previously worked for the City of Chula Vista on storm drain rehabilitation projects. On December 21, 2012, the City received the following three proposals: Contractor Pro osal Amount Contractor Rankin Arrieta Construction Inc. $ 1 L,588 First Negotiation Preference TC Construction Co., Inc. $ 129,100 Second Negotiation Preference Cass Construction Co., Inc. $ 180,017 Third Negotiation Preference DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, nor has staff been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT There is no direct impact to the General Fund as there are sufficient TransNet funds available in DR193, "Storm Drain Pipe Rehabilitation Project for FY 2013," CIP budget to fund the emergency work associated with DR914. The DR193 project was established in the FY 2012-13 CIP budget for emergency replacement of failed storm drains, primarily corrugated metal pipes, throughout the City. A summary of the DR194 emergency repair costs is as follows: FINAL COSTS OF EMERGENCY~REPAIR' WORK A. P.rrieta Construction, Inc. $ 11,388.00 B. Construction Inspection Staff Costs $ 14,083.50 C. Design, Survey, Right-of--way, & Environmental Staff Costs $ 33,528.50 TOTAL FUNDS REQUIRED $ 165,000.00 ONGOING FISCAL IMPACT The improvement will require only routine City maintenance. ATTACHMENTS 1. City Manager_Information Item 2. Location Plat Prepared by: Boushra Salem, Senior Civil Engineer, Public Warks-Engineering 7:\Engineer\.AGENDA\CAS2013\07-09-13\REPORT-PW-DRI94 accepting final report rev Ldoc 9-3 ATTACHMENT ~ ~~~.v, MEM® ~~ Department of Public Works DATE: November 27, 2012 .~t~, CHU VILA ~A TO: Jim Sandoval, City Manager VIA: Scott Tulloch, Assistant City Manage ~ ~ li R.A. Hopkins, Director of Public Works 1 FROM: William Valle, Assistant Director of Engineering/City Engineer ~~ Kirk Ammerman, Principal Civil Enginee~~~~ SUBJECT: Emergency Sewer Rehabilitation on Third Avenue between "H" Street and Whitney Street in the City of Chula Vista, CA (CIP No. SW279) As part of the ongoing program to rehabilitate the sewer system throughout the City, a priority list is developed each year to guide the City's sewer rehabilitation efforts. On October 11, 2012 Public Works Operations staff informed Public Works Engineering staff that the existing vitrified clay pipe (Pipe ID # 5566 flows from MH3352 to MH5427) at the intersection of Third Avenue and H Street has a hole and several segments of the pipe within Thitd Avenue between H Street and Whitney Street have varying degrees of distress. Therefore, the existing sewer is in need of immediate emergency repair. Based on the assessment of this sewer line, City staff concluded that that rehabilitation must be performed immediately, on an emergency basis, due to imminent threat to public safety and to public and private property. If the pipe is not immediately repaired, failure of any portion of this sewer line could lead to the undermining of the roadway and potential risk to public safety and/or damage to public and private property. With your concurrence, staff will solicit three informal bids from at (east three qualified contractors and perform this sewer rehabilitation work on an emergency basis in accordance with provisions in Section 1009 of the City Charter in order to assure the protection of the public and of public and private property. An emergency contract will be let out to the low bidder out of the three solicited contractors. The design work is cun•ently underway. FISCAL IMPACT This Project will use an estimated total of $300,000 from CIP Project No. SW271; Sewer Rehabilitation Program allocated in the CIP FY 11/12 (Sewer Facility Replacement Fund). This estimate includes constmction and City staff cost. Staff will return with a Council Agenda item to report final emergency repair costs and to appropriate funds, as necessary. 9-4 Jim Sandoval, City Manager November 27, 2012 Page 2 PRELIMINARY ESTIMATES OF FUNDS REQUIRED FOR DESIGN AND CONSTRUCTION A. Informal Contract Amount $ 200 000 B. Public Works Inspection Staff Costs , $ 35,000 C. Design Staff Costs $ 50,000 D. Survey/Public Works/Traffic Staff Costs $ 15,000 TOTAL ~ 300,000 BFS ce: Iracsema Quilantan, Assistant Director of Public Work Operations Silvester Evetovich, Principal Civit Engineer Frank Rivera, Principal Civil Engineer Boushra Salem, Senior Civil Engineer " Q \LnyneerinybUt Pmjmu\5\V\5\V?)2JN Av(!6\VliimeY) Gneryrnry PahaElS1VJ)9-pl<mo ro Ciry Monvgv.da 9-5 ~~~~~~~ Location Plat 9-6 RESOLUTION NO. 2013 RESOLUTION OF THE CITY COUNCIL OF THE CITY- OP CHULA VISTA AMENDING THE FISCAL YEAR 2012-13 CIP BUDGET AND ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT "EMERGENCY STORM DRAIN REPAIRS AT `E' STREET AND FOURTH AVENUE (DR194)"; ACCEP"LING THE FINAL REPORT OF EXPENDITURES FOR THE `'EMERGENCY STORM DRAIN REPAIRS AT `E' STREET AND FOURTH AVENUE (DR194)"; REDUCING TFIE DR193 CIP BUDGET BY $165,000 AND APPROPRIATING THE EQUIVALENT AMOUNT TO DR194; MAKING A FINDING THAT AN EMERGENCY EXISTED; AND, RATIFYING THE CONTRACT WITH ARRIETA CONSTRUCTION, INC. FOR SAID EMERGENCY REPAIR WHEREAS, severely deteriorated sections of corrugated metal pipe (CMP) and corrugated metal pipe arch (CMPA) were discovered within the storm drain system on "E" Street at its intersection with Fourth Avenue; and WHEREAS, portions of this storm drain system had failed or were in imminent danger of failure, based upon closed circuit television (CCTV) inspection performed by City Public Works crews; and WHEREAS, failure of these portions of the storm drain system would lead to the collapse of surface improvements within the intersection, as well as cause damage to adjacent buildings; and WHEREAS, in lighC of previous faihues within the system and the knowledge that additional failure was imminent, staff determined that immediate action was required to avoid damage to public and private infrastructure; and WHEREAS, this storm drain system was constructed in 1975. and has now reached or exceeded its practical service life; and WHEREAS, Public Works Operations had previously repaired one pipe segment (Feature ID 10724) on the north side of the road under the Bus Stop area; and WHEREAS, because the storm drain system at this intersection is relatively shallow, additional CMP failure was highly likely due to the inherent weakness of the deteriorated pipe and heavy traffic loading; and WHEREAS, Public Works Operations took temporary measures where necessary to provide protection and safety in the interim until permanent storm drain system repairs could be implemented; and 7:\Attorney\FINAL RESOS AND ORDMANCES\2013\07 09-13\RESO-PW-DR194 Accepting Final Rpt dm edits 7-3 clean.doc 7/3/2013 11:01 Aivl 9-7 Resolution No. Page 2 WHEREAS, because 'of the advanced deterioration of this portion of the storm drain system, staff recommended that rehabilitation be performed immediately, on an emergency basis, due to imminent threat to public safety and public and private property; and WHEREAS, Public Works-Engineering staff estimated cost of this emergency repair work to be $275,000, including construction and City staff costs; and WHEREAS, in accordance with City Charter Section 1009, and based upon the urgent necessity for the preservation of life, health and property, City staff solicited three informal bids and contracted the services of the lowest responsive bidder, Arrieta Construction, Inc., to repair the storm drain facilities; and WHEREAS, there is no impact to the General Fund as there are sufficient TransNet funds in the existing DR193, "Storm Drain Pipe Rehabilitation Project for FY 2013," CIP budget to fund the emergency work under DR914; and WHEREAS; the DR193 project was established in the FY 2012-13 CIP budget for emergency replacement of failed storm drains, primarily comtgated metal pipes, throughout the City; and WHEREAS, the repair was completed on February 27, 2013. An Informational Item was submitted on November 30, 2012, with the plan to report back to City Council afrer the full cost of the project was identified. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula Vista does hereby amend the FY12/13 CIP budget and establish new CIP Project "Emergency Storm Drain Repairs at `E' Street and Fourth Avenue (DR194)"; 'accept the final report of expenditures for the ``Emergency Storm Drain Repairs at `E' Street and Fourth Avenue (DR194)"; reduce the DR193, "Storm Drain Pipe Rehabilitation Project for FY 2013," CIP budget by $165,000 and appropriate an equivalent amount to DR194; make a finding that an emergency existed, and ratify the contract with Arrieta Construction, Inc for said emergency repair work. Presented by Richard A. Hopkins Director of Public Works J:\Attorney\FINAL RESOS AND ORDINANCES\2013\07 09 l3\RESO-P W-DR194 Accepting Final Rpt dm edits 7-3 dean.doc 7/3/2013 11:01 AM 9-8