The URL can be used to link to this page

Home My WebLink About2013/06/11 Item 15~~, -, CITY COUNCIL °° AGENDA STATEMENT ~. ~`,,,,i . c1TV of ~ CHULAVISTA 6/11/13, Item ~5 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS RECEIVED FOR THE "CHULA VISTA GOLF COURSE PEDESTRIAN TRAIL AND BRIDGE IMPROVEMENTS IN THE CITY OF CHULA VISTA, CA (CIP NO. PR318)" PROJECT, AWARDING A BASE CONTRACT IN THE AMOUNT OF $104,000 TO JUST CONSTRUCTION, WAIVING CITY COUNCIL POLICY NO. 574-01, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND AVAILABLE CONTINGENCY FUNDS IN THE PROJECT UP TO $71,000 TO COMPLETE AS MANY ADDITIVE ALTERNATIVE BID ITEMS AS POSSIBLE SUBMITTED BY: DIRECTOR OF PUBLIC WORKS //~r,~A' / ASSISTANT DIREC R OF ENG ERING W''W vim" REVIEWED BY: CITY MANAGE 'A ' ASSISTANT CITY NAGER~j,{({' 4/STHS VOTE: YES ^ NO SUMMARY On May 29, 2013, the Director of Public Works received seven (7) sealed bids for the "Chula Vista Golf Course Pedestrian Trail and Bridge Improvements in the City of Chula Vista, CA (CIP No. PR318)" project. Bidders were directed to provide a bid for the installation of a pedestrian bridge over the drainage channel north of the intersection of Otay Lakes Road and Bonita Road (Base Bid), and to provide additive alternative bids to complete trail improvements between from the bridge improvements to approximately 600 feet west (Additive Alternate Bid "A") and for the installation of decorative railing at the top of the drainage channel's wall that matches the bridge (additive Alternative Bid "B"). Funding for this project is a $185,000 County of San Diego Neighborhood Reinvestment Program (NRP) Grant championed by Supervisor Greg Cox. The proposed resolution would accept bids, award a public works contract to Just Construction, waive City Council Policy No. 574-01 regarding change order authorization limits, and authorize the Director of Public Works to expend all available contingency funds in the project to complete as many additive alternative bid items in the project as possible. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project consisting of the construction of a multi-use recreational trail bridge and disintegrated granite trail within a 15-1 6/11/13, Item 15 Page 2 of 4 developed City pazk for compliance with the California Environmental Quality Act (CEQA) and has determined that this project qualifies for a Class 3 Categorical Exemption pursuant to Section 15303 [New Construction or Conversion of Small Structures] of the State CEQA Guidelines because the proposed multi-use recreational trail bridge and disintegrated granite trail consist of small facilities to be constructed within an existing public pazk and that the proposed project will not result in damage to scenic resources, trees, historic buildings, rock outcroppings or similar resources, nor will it impact sensitive environmental resources, nor is it near hazardous waste sites, nor will it create hazazdous substances. Further, a Notice of Exemption for this project was filed in the Office of the County Clerk on May 23, 2012. Thus, no further environmental review is required. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On May 29, 2013, the Director of Public Works received seven (7) sealed bids from the following contractors: BASE BID ADDITIVE ALT. A ADDITIVE ALT. B CONTRACTOR (BASIS OF BID) (TRAIL COMPLETION) (DECORATIVE RAILING) Just Construction $104,000 $62,566 (Corrected) $15 875 San Diego, CA [59,566 Submitted] , Valley Coast Construction, Inc., $109,569 $28,115.50 $13,785 San Die o, CA A.B. Hashmi, Inc. $117 740 $34 000 $15 000 San Diego, CA , , , Blue Pacific Engineering & Construction, Inc. $137,700 $79,500.00 $17,600 San Diego, CA New Century Construction, Inc. $155,800 $56,960.00 $13,000 Lakeside, CA Fazis Construction, Inc. $189,674 Corrected) $99,200.70 (Corrected) $29 000 Oceanside, CA [$187,000 Submitted] [$99,000 Submitted] , Mode Engineering, Inc. $207,200 $99,300 $15,000 Laguna Niguel, CA The basis for detennining the lowest responsive bidder, as specified in the bid documents, is the base bid. Therefore, Just Construction's base bid of $104,000 is the lowest responsive bid and staff, therefore, recommends awarding a base construction contract in the amount of $104,000 to 15-2 6/11/13, Item tn'~ Page 3 of 4 Just Construction. Further, Just Construction's base bid package is complete, with no errors or omissions. Just Construction provided references for projects of a similaz nature and staff has determined that the contractor and its principals have performed satisfactorily on those projects and have sufficient experience to install the prefabricated pedestrian bridge and perform the work required under the contract. In addition, Just Construction is currently completing its first public works contract with the City and their work has been satisfactory. Just Construction is a Licensed General Engineering (Class A), General Building Contractor (Class B), and Concrete Contractor (Class C-8) under California License No. 968910. Their license status is current and active per the Department of Consumer Affairs' Contractors State License Boazd. Additive Alternative Work Because $175,000 of the NRP grant will be available for construction, staff intends to direct the contractor to perform work under Additive Alternative Bid "A" and, if sufficient NRP Grant funds remain, Additive Alternative Bid "B"; the remaining $10,000 will be used for geotechnical and material testing services during construction. In reviewing Just Construction's Additive Alternative Bid "A" for trail completion, staff noted that Just Construction's bid price for disintegrated granite was significantly higher than the second and third lowest bidders' prices -- all other bid prices for this additive alternative work were generally consistent with the second and third lowest bids. In discussing the price bid for disintegrated granite, Just Construction indicated that the supplier that bid this work is from Corona, California and that much of the cost for this bid item can be attributed to trucking costs. The City's Project Manager and Just Construction agreed to delete the bid item for disintegrated granite in its entirety (as allowed by the contract specifications) and to either work with contractor to utilize a local aggregate supplier or purchase the material directly through the City's procurement process. Therefore, at minimum, the bridge and trail work will be completed under the proposed public works contract. Chance Order Authority The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $10,280. Approval of the resolution would increase the Director of Public Works' authority to approve change orders, as necessary, up to the contingency amount of $71,000 (an increase of $60,720) over Policy No. 574-01 in order to complete as many additive alternative bid items in the project as possible. Increasing the contingency funds will also allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction, as well as to make adjustments to bid item quantities. Unforeseen conditions include such items as utility conflicts, hazardous materials, other unexpected underground conditions, eta If any of the contingency funds aze not used, then they will be returned to the County of San Diego. 15-3 6/11/13, Item ~S Page 4 of 4 Disclosure Statement Attachment 1 is a copy of the contractor's Disclosure Statement. Wage Statement The source of funding for this project is the County of San Diego Neighborhood Reinvestment Program (NRP) Grant Program and City General Fund staff services (grant match). Contractors bidding this project aze not required to pay Federal and/or State of California general prevailing wages to persons employed by them for the work under this project. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, nor has staff been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT A breakdown of the project costs is as follows: FUNDS REQUII2ED FOR CONSTRUCTION A. ContractAmount $104,000 B. Contingencies (approximately 16 %) $ 71,000 C. Geotechnical and Material Testin Services $ 10,000 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $185,000 Sufficient funds aze available in the account balance of CIP Project No. PR318. The City committed staff services to this project as a grant match. To date, City General Fund staff costs have totaled approximately $16,000. A total of $45,000 in City General Fund staff expenditures is anticipated through the completion of construction. ONGOING FISCAL IMPACT: Upon completion of the project, the improvements will require routine maintenance. ATTACHMENT Contractor's Disclosure Statement Prepared by: KirkAmmerman, P.E., Principal Civi[Engineer, Public Workt -Engineering J:\EngineerWGENDA\CAS2013\06-11-13\PR318 -Contract Award revl.doc 15-4 Ci'I'Y OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Plarming Commission and ell other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or caznpaigrr coatn'tmtions for a City of Chula Vista electionmust be filed. The following infonnatioa must be disclosed: 1. List the dames of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. N/A 2. If any person' identified ptirsuard to (1) above is a corpordtien or partnership, list the names of all individuals with n $2000 investment in the business (corpornlion/parinership) entity. N/A 3. If any person* identified pursuant to (1) above is anon-profit organization or truck List the names of any person serving as drrector of the nan-profit organization or as trustee or beneficiary or tractor of the trust. ' N/A 4. Please identify every person, Including any agents, employees, consultants, or independent coahadots you have assigned to represent you before the City in this matter. - NIA Has nay person° associated with this contract had any financial dealings with an official91 of the City of Chula Vista as it relates to this contract within the past 12 months? Yes_No X 19 Q;~FaglaeuingWl ProjsrsV'R~PR3l8~PR718 ReBid CV GOLF COURSE PID'IF.AIL IMPRFlNAI..doe 15-5 If Ycs, briefly dacnbe the nature of the financial interest the orTccial°' may Lave in this coatmet. fi. ~ Have you made a contribution of more than $250 within the past twelve (12) months to n current member of the Chula Vista Ciry Council? No ,Yes _ Tf yes, which Counci] member? Have yon provided morc than $340 (or an item of equivalent value) to an ofnciat*° of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal dcbt, gift, loan, etc.) Yes - No X _ If Yes, whictiofficial** and what was the nature of item providcd7 Date: May 29. 2013 Just Construction. Inc. Si re of Contractor/Applicant or type name of Contactor/Applicant Person is defined as:. any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, cotpvration, estate, hurt, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a'unit. *= Official includes, but is not limited to: Mayar,~Council member, Planning Commissioner, Member of a board, commission, or commiuce of the City, employee, or staff members. ?A Q;~Ee,giacrring~Atl Pmjeets~PR~PR3l81t'R318 ReHid CV GOLF COURSE PED TRAIL iMPRFINALdoc 15-6 RESOLUTION NO.2013- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS RECEIVED FOR THE "CHULA VISTA GOLF COURSE PEDESTRIAN TRAIL AND BRIDGE IMPROVEMENTS IN THE CITY OF CHULA VISTA, CA (CIP NO. PR318)" PROJECT, AWARDING A BASE CONTRACT IN THE AMOUNT OF $104,000 TO JUST CONSTRUCTION, WAIVING CITY COUNCIL POLICY NO. 574-O1, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND AVAILABLE CONTINGENCY FUNDS IN THE PROJECT UP TO $71,000 TO COMPLETE AS MANY ADDITIVE ALTERNATIVE BID ITEMS AS POSSIBLE WHEREAS, on May 29, 2013, the Director of Public Works received seven (7) sealed bids for the "Chula Vista Golf Course Pedestrian Trail and Bridge Improvements in the City of Chula Vista, CA (CIP No. PR318)" project; and, WHEREAS, the sealed bids received are as follows: BASE BID ADDITNE ALT. A ADDITNE ALT. B CONTRACTOR (BASIS OF BID) (TRAIL COMPLETION) (DECORATIVE RAILING) Just Construction $104,000 $62,566 (Corrected) $15 875 San Diego, CA [59,566 Submitted] , Valley Coast Construction, Inc., $109,569 $28,115.50 $13,785 San Die o, CA A.B. Hashmi, Inc. $117,740 $34,000 $15 000 San Diego, CA , Blue Pacific Engineering & Construction, Inc. $137,700 $79,500.00 $17,600 San Diego, CA New Century Construction, Inc. $155,800 $56,960.00 $13,000 Lakeside, CA Faris Construction, Inc. $189,674 Corrected) $99,200.70 (Corrected) $29 000 Oceanside, CA [$187,000 Submitted] [$99,000 Submitted] , Mode Engineering, Inc. $207,200 $99,300 $15 000 Laguna Niguel, CA , WHEREAS, bidders were directed to provide a bid for the installation of a pedestrian bridge over the drainage channel north of the intersection of Otay Lakes Road and Bonita Road (Base Bid), and to provide additive alternative bids to complete trail improvements between from the bridge improvements to approximately 600 feet west (Additive Alternate Bid "A") and for J:\Attomey\FINAL RESOS AND ORDINANCES\2013\06 11 13\PR318-Contract Award.doc 6/5/2013 9:57 AM 15-7 Resolution No. 2013- Page 2 the installation of decorative railing at the top of the drainage channel's wall that matches the bridge (additive Alternative Bid "B"). Funding for this project is a $185,000 County of San Diego Neighborhood Reinvestment Program (NRP) Grant championed by Supervisor Greg Cox; and WHEREAS, Just Construction provided references for projects of a similar nature and staff has determined that the contractor and its principals have performed satisfactorily on those projects and have sufficient experience to install the prefabricated pedestrian bridge and perform the work required under the contract; and WHEREAS, Just Construction is currently completing its first public works contract with the City and their work has been satisfactory; and WHEREAS, Just Construction is a Licensed General Engineering (Class A), General Building Contractor (Class B), and Concrete Contractor (Class C-8) under California License No. 968910. Their license status is current and active per the Department of Consumer Affairs' Contractors State License Board, and WHEREAS, staff has reviewed the low bid and recommends awarding a contract to Just Construction; and WHEREAS, staff intends to have Just Construction complete the work for the base bid; and WHEREAS, with respect to the Additive Alternatives, staff is working with Just Construction to locate local suppliers to reduce the costs associated with Additive Alternative "A"; and if this can be accomplished, staff shall have Just Construction complete the Additive Alternatives to the extent funds from the NRP Grant remain; and WHEREAS, in order to approve change orders as necessary to complete the project without delay, staff requests that City Council waive Council Policy No. 574-01 and increase the Director of Public Works' change order authority to $71,000, including quantity adjustments; and authorize the expenditure of all available contingency funds in an amount not to exceed $71,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids received for the "Chula Vista Golf Course Pedestrian Trail and Bridge Improvements in the City of Chula Vista, CA (CIP No.. PR318)" project, awazd a base contract in the amount of $104,000 to Just Construction. J:\Attorney\FINAL RESOS AND ORDINANCES\2013\06 11 13\PR31&COntract Award.doc 6/5/2013 9:57 AM 15-8 Resolution No. 2013- Page 3 BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does hereby waive Council Policy 574-01 and authorize the Director of Public Works to approve change orders, as necessary, and expend all available contingency funds ir~ the ~roject up to $71,OOp to complete as many additive alternative bid items:~s possible. , -~ i ~ / ~~ Presented by ~ppr`oved as t~`.fo~ ,byj ,~ Richard A. Hopkins 'Glen R. Goog Director of Public Works pity Attorney 1:\Attorney\FINAL RESOS AND ORDINANCES\2013\06 I 1 13\PR318-Contract Award.doc 6/5/2013 9:57 AM 15-9