HomeMy WebLinkAboutReso 1998-19039 RESOLUTION NO. 19039
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA ACCEPTING BIDS AND AWARDING PURCHASING
AGREEMENTS FOR LANDSCAPE MAINTENANCE SERVICES FOR
OPEN SPACE DISTRICTS 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 14, 15,
17, 18, 20, 23, 24, 26, 31, BAYFRONT, AND TELEGRAPH
CANYON ROAD
WHEREAS, sealed bids were received by the City Purchasing Agent on May 7, 1998,
to provide landscape maintenance for all of the City's open space maintenance districts; and
WHEREAS, the Purchasing Agent prepared individual district bid documents versus the
cluster district bidding as had been done the previous five years; and; and
WHEREAS, the following bids were received:
District Contractors Bid 97-98
Contract
1 R.C. Landscape $14,719 $15,799
New Way 15,524
Blue Skies 30,027
2 New Way 3,900 4,108
R.C. Landscape 4,000
3 New Way 13,698 13,713
R.C. Landscape 17,000
4 R.C. Landscape 27,000 30,575
New Way 30,202
5 R.C. Landscape 11,573 11,732
New Way 11,762
6 R.C. Landscape 5,OOO 5,135
New Way 15,194
7 New Way 2,855 3,081
R.C. Landscape 3,000
8 R.C. Landscape 20,000 25,945
New Way 25,792
Blue Skies 39,633
9 R.C. Landscape 19,800 21,121
New Way 22,827
Resolution 19039
Page 2
11 R.C. Landscape 39,800 28,860
New Way 49,667
Blue Skies 55,898
14 New Way 103,363 112,350
R.C. Landscape 105,350
Blue Skies 118,975
15 New Way 4,760 5,000
R.C. Landscape 5,OOO
Blue Skies 5,554
17 New Way 1,700 1,960
R.C. Landscape 1,960
18 R.C. Landscape 49,500 55,458
New Way 51,598
Superior 52,199
Blue Skies 53,914
20 Blue Skies 19,318 14,000*
Zone 2 New Way 23,272
20 New Way 10,646 5,200 * *
Zone 3 Blue Skies 10,783
R.C. Landscape 25,000
20 R.C. Landscape 25,000 15,000 * *
Zone 4 New Way 27,171
Blue Skies 28,926
20 New Way 224,970 185,000**
Zone 5 (Renegotiated Price)
20 R.C. Landscape 31,000 32,000* *
Zone 6 Blue Skies 70,672
New Way 75,247
20 R.C. Landscape 77,200 72,000* *
Zone 7 Blue Skies 130,590
New Way 138,725
23 New Way 3,500 4,108
R.C. Landscape 4,000
Blue Skies 5,880
24 New Way 6,636 7,000
R.C. Landscape 7,000
Blue Skies 10,096
Rough Estimates. No history for bidding by zones. Also, new areas will be added in FY 98-99 in
Zones 2, 6, and 7.
Resolution 19039
Page 3
26 New Way 2,000 2,670
R.C. Landscape 2,670
31 New Way 32,761 28,920
Blue Skies 38,154
Bayfront R.C. Landscape 15,800 11,400
Trolley Superior 18,201
Telegraph New Way 19,430 8,385
Canyon R.C. Landscape 19,700
Road Blue Skies 21,680
Superior 38,800
WHEREAS, staff has analyzed all of the bids submitted and are satisfied the work can
be accomplished with the work program submitted by the low bidders; and
WHEREAS, R.C. Landscape and New Way contractors are currently performing
satisfactory work and will need to gear up to take on the extra work; and
WHEREAS, the contract is for one year with five one year options if work performance
is satisfactory and additional extensions of one year shall be by mutual agreement of the
Contractor and City; and
WHEREAS, all the low bids except for Districts 11, 31, and Telegraph Canyon Road
medians are lower than the 1997-98 contracts; District 11 is 38% higher than FY 97-98, but
is approximately 33% lower than the FY 96-97 contract; and
WHEREAS, in District 20, El Rancho del Rey, the landscape areas were solicited
according to the seven zones established by the Engineers Report for SPA I, II and III because
under the provisions of Proposition 218, assessment districts which have various zones must
be treated as individual assessment areas; and
WHEREAS, this year's bids for the various zones were higher than the previous
contracts which did not distinguish areas in the various zones, however, staff has evaluated
the new bids and although some zone bids are higher, the bids are more realistic compared
to previous years contracts which fact is evident by the numerous problems staff encountered
with the existing contractor to comply with contract ternqs; and
WHEREAS, the existing contractor's term expires on June 30, and he will not be
awarded any new contracts for FY 98~99; and
WHEREAS, in District 20, Zone 5, only one bid was submitted ($275,212) and after
evaluating several scenarios on how to reduce this bid, staff and the Purchasing Agent
renegotiated with the low bidder, New Way Professional Landscape Services and a new bid
of $224,970.40 was agreed upon; and
WHEREAS, in accordance with the General Provisions of the bidding document,
notification of a successful bid which makes the terms of the bid more favorable to the City
will be considered at any time it is received and may thereafter be accepted.
Resolution 19039
Page 4
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista
does hereby accept bids and award Purchasing Agreements for Landscape Maintenance
Services for Open Space Districts 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 14, 15, 17, 18, 20, 23, 24,
26, 31, Bayfront, and Telegraph Canyon Road, subject to assessments being levied within the
appropriate assessment districts, to the following low bidders:
District Contractors Amount
1 R.C. Landscape Company (R.C.'s) $14,719"
2 New Way Professional Landscaping 3,900
Service (New Way)
3 New Way 13,698
4 R.C.'s 27,O00
5 R.C.'s 11,515'
6 R.C.'s 5,000
7 New Way 2,855
8 R.C.'s 20,000
9 R,C.'s 19,701 *
11 R.C.'s 39,800
14 New Way 103,363
15 New Way 4,617'
17 New Way 1,700
18 R ,C. 's 49,500
20, Zone 2 Blue Skies 19,318
20, Zone 3 New Way 10,646
20, Zone 4 R.C. Landscape 25,000
20, Zone 5 New Way 224,970
20, Zone 6 R.C. Landscape 31 ,O00
20, Zone 7 R.C. Landscape 77,200
23 New Way 3,500
24 New Way 6,437
26 New Way 2,000
These costs reflect the discounts offered by contractor from original bids.
Resolution 19039
Page 5
31 New Way 32,761
Bayfront R.C.'s 15,800
Telegraph Canyon New Way 18,653
Road
Presented by Approved as to form by
J i t nMK
· aheny
Public Works Director orney
Resolution 19039
Page 6
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 16th day of June, 1998, by the following vote:
AYES: Councilmembers: Moot, Padilia, Rindone, Salas and Horton
NAYES: Councilmembers: None
ABSENT: Councih~qembers: None
ABSTAIN: Councilmembers: None
Shirl~r'~layor'~
ATTEST:
uthelet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of Chula Vista, California, do hereby certify that the
foregoing Resolution No. 19039 was duly passed, approved, and adopted by the City Council
at a regular meeting of the Chula Vista City Council held on the 16th day of June, 1998.
Executed this 16th day of June, 1998.
thelet, City Clerk