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HomeMy WebLinkAboutReso 1965-3759 Form No. 342 RESOLUTION No. 3759 RESOLUTION OF THE CITY~COUNCIL OF THE=CITY OF CHULA VISTA APPROVING AGREEMENT.. BETWEEN. THE=.CITY OF CHULA VISTA AND GRIFFENHAGEN-KROEGER, INC., FOR PERSONDIEL TESTING SERVICES AND AUTHORIZING THE_MAYOR TO EXECUTE SAME The City Council._of the:_City.of.Chula Vista..does hereby resolve as follows: That that certain.agr.eement_between the .City of Chula Vista, a municipal corporation, and Griffenhagen-Kroeger, Inc., a corporation, for personnel testing and examination services, dated the~~day of 19 65, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the~same,is.hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf.of. said City. Presented by Gary Foss, Personnel Officer Approved as to form by George D.~indbef'g, City `Attorney -1- ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, this2?ndday of June 19 65 by the following vote, to-wit: AYES: COUNCILMEN McMains, McAllister, Anderson, Sparlin~ NAYES: COUNCILMEN None ABSENT: COUNCILMEN McCorquodale -~ /~~/e-~~ o n/ - ~yor of the City of Chula Vista ATTEST ~ ' ~``~~ 'City Clerk STATE OF CALIFORNIA COUNTY OF SAN DIEGO ~ ss. CITY OF CHULA VISTA I, KENNETH P. CAMPBELL, City Clerk of the City of Chula CC 652 Vista, California, DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy and that the same has not been amended or repealed. DAT AGREEMENT THIS AGREEMENT, mad and executed this 22nd .day of June , 1965 „ by and between the City of Chula Vista, a political subdivision of the State of California, here- inafter referred to as Gity' aad GRIFFENHAGEN-KROEGER, INC., personnel and management consultants, hereinafter referred to . as Consultant, WITNESSETH: WHEREAS, the ~ City is required to conduct examinations to determine the merit and fitness of applicants for appointment in the civil service; and WHEREAS, written tests are generally employed__in such exam- inations; and WHEREAS, the preparation and scoring of such written tests requires specialized staff, resources, and facilities not regularly em- ployed by the City and WHEREAS, the Consultant provides such staff, resources and facilities at a cost below that which they could be duplicated by the City and is skilled and experienced in rendering such service; IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. The Consultant will furnish as requested a complete test- ~~ ~ ing service, embracing the preparation and scoring of written tests supplemented by appropriate performance tests when required, for all classes established by the City under its employment service. '2~ The City will notify the Consultant of tests needed at - least 30 days prior to the proposed date for holding such test and will supply an'official specification or other appropriate information des- cribing the class. 3. In case of emergency, the time specified in the preceding paragraph may be shortened by mutual agreement. In case of a test of an, unusual nature or one in which special content is requested by *_he City the Consultant reserves the right ~to extend the time speci- fied in the preceding paragraph, with prompt notice thereof to the City Page 1 of 6 4. The City will notify the Consultant of the number of booklets required for each test at least 8 days prior to the scheduled date of delivery, and the Consultant will thereupon dispatch the nec'es- sary number of booklets together with all instructions required for the administration of the test. 5. The City will conduct the test according to instructions and return all booklets,. used and unused, and all instruction material, to the Consultant within 60 days of the test administration date; provided that; a. Tests prepared for continuous use may be retained for a period of one year .or for such additional period of time as may be granted by the Consultant. b. In the event that this contract is terminated all test materials provided by the Consultant will be immediately returned by the City c. Test materials retained by the City in excess of the 60 day return period will be considered as being retained - for continuous use and will be charged according to the provisions of this agreement regarding the payment for continuous tests. 6o It is agreed that all testing material furnished except used answer sheets remains the property of the Consultant and that this mater- ial may not be reproduced or made available to persons other than the following: a. Qualified applicants for~the purposes of taking the test and for review of the material as provided by the rules of the Citv b, Officers,of the Citv responsible for the conduct of the testing program. ~ - c. Other persons whoare mutually considered by the contract- ing parties to have a legitimate interest in the test content. 7. The Consultant will score the tests if requested, and report the results to the City within 10 days after receipt of the answer sheets; provided that, in the event of unusually heavy competition, an unusually difficult test, or test content requiring evaluation by a subject matter spe- cialist, the parties may by mutual agreement extend the period. page 2 of 6 8. The Consultant will return all scored answer sheets for inspec- tion by the candidates for the period of time provided by rules of the City 9. The Consultant will take full cognizance of local conditions, will adjust tests to local requirements, and will observe the regularly adopted rules of the City with respect to the preparation and scoring of tests. 10. In compensation for this service, the City agrees to pay as follows: a. A sum payable monthly in advance, equivalent to one standard test price of $60 for each 50 classes or major fraction thereof, in the classified service, as found to exist on the execution of this agreement and on the first day of July each year hereafter, to cover the cost of maintaining a competent staff of specialists and a file of test materials for the benefit of the City b. The standard test price of $60 for the preparation of each test ordered payable on the first of the month following the delivery of the ordered tests provided: (1) That tests prepared for continuous use by the City will be charged at 1 - 1/2 the standard test price. (2) That combined tests having overlapping materials assembled in one booklet and designed to test for two or more related classes will be charged at 3/4 the standard test price for each class tested. (3) That if the number of tests ordered during any month exceeds the minimum order number of one test for every 50 classes or major fraction thereof, a sum equivalent to that set-out in 10 (a) above will be credited to the total test preparation charges for the month. c. The following sums to cover the duplication costs: (1) Fifty cents for each of the first 50 booklets of each test ordered, and 35~ for each booklet over 50; pro- vided that the minimum charge for any test ordered shall be $9.00. Page 3 of 6 d. The following sums to cover the cost of scoring: (1) Thirty cents for each answer sheet scored ' by the Consultant; provided that a minimum charge of $1.50 will be made for each test for which the Consultant does the scoring. This charge will apply only to scoring of multiple-choice or re- stricted answer questions. {2) A charge of 75fi per problem per candidate for ' scoring technical problems or written exercises requiring the evaluation and scoring by a sub- ject matter expert. (3 ). A charge of 30q per test per candidate for scoring performance tests. e. The following sums to cover the costs of special services: (1) A charge of $1.50 to cover package preparation and shipping of test materials to each additional test administration center within the state designated by the City Shipments to test adminis- tration centers outside of the state will be charged at $2.50 for'each center. (2) For each performance test required by the City in addition to a written test for a class, a charge to be quoted and agreed upon in advance in each instance. ' ' (3) For the preparation of special test questions or- dered by the City based upon local ordinances, regulations or other special materials which are written for the exclusive use of the City , a • charge of $1.50 per question. (4) For the preparation of a review copy of a test, for which an order has been placed, a charge of $15 in addition to the test preparation charge, A review copy of the test must be requested by the City at the time of the test order and the Consultant reserves the right to extend the notification period set-out in paragraph 2 above. Page 4 of 6 (5) For the preparation of formal written recommen- dations requested by the City in answer to protests of test questions by candidates, a charge of one-half the actual cost incurred by the Consultant for professional staff time necessary to prepare said recommendations. (6) If the City requests a change in the number of booklets ordered, within the 8 day period set- out in paragraph 4 above, the Consultant reserves the right to make a charge of $15 to cover re- assembly of test materials plus a normal dupli- cation charge for the additional booklets. (7) If the City cancels a test order within two weeks of the proposed test date, the Consultant reserves the right to make a charge equal to actual cost incurred for staff time and materials used in the preparation of the test by the date of cancellation, but this charge shall not exceed one-half of the standard test price set-out in 10 (b) above. (8) Other .charges to be quoted and agreed upon in advance for any other special test service not covered herein. 11.. Paragraph 10 (a) and 10 (b) above are subject to the fo1- lowing conditions: a. In the event that the City orders fewer tests in one year than the number provided by 10 (a) above, the City will incur only the obligation set- out in said 10 (a). • b. If the number of tests ordered in one year exceeds the minimum number provided by 10 (a), the City " will incur only the obligation equal to the number of tests actually ordered during the contract year multiplied by the standard test price. Page 5 of 6 ,r, 12. This agreement shall be effective upon the date mutually agreed upon by the parties and set-out below and for a period of one year thereafter, and shall be automatically extended for periods of one year unless terminated by thirty (30) days written notice by either party to the other party. 13. This agreement will be effective beginning the First day of S.uly ~ 1965 WITNESS THE EXECUTION HEREOF at Chula Vista , California. CLIENT: CONSULTANT BY n ~~.se,, iii ,/ By .• .2 ~`1Mayor, City o£ Chula Vista ROBERT W. BATTEY • Selection Services Director By Griffenhagen-Kroeger, Inc. By ATTEST: Page 6 of 6