HomeMy WebLinkAboutReso 1998-18940 RESOLUTION NO. 18940
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING CONTRACTS WITH BI-TECH SOFTWARE
INC. AND DATA GENERAL CORPORATION FOR INSTALLATION
AND IMPLEMENTATION OF AN INTEGRATED FINANCIAL
INFORMATION SYSTEM RELATED TO CIP PROJECT NO.
GG152- MAINFRAME/ FISCAL SYSTEM, WAIVING THE
COMPETITIVE BIDDING PROCESS WiTH RESPECT TO THE
DATA GENERAL CONTRACT AND AUTHORIZING MAYOR TO
EXECUTE THE CONTRACTS
WHEREAS, Capital Project No. GG 152 titled "Mainframe/Fiscal System" was approved
in fiscal year 1995-96; and
WHEREAS, this project entails replacing the aging mainframe computer system with
a mini-computer based architecture and replacing all mainframe applications systems, which
are primarily fiscal systems, in order to enhance accountability and facilitate more timely and
accurate reporting of financial data; and
WHEREAS, after obtaining input from all major City fiscal system users, as well as
users from the Cities of El Cajon, Coronado, and Imperial Beach who contract with us for their
fiscal system, a twenty-one page Request for Proposals (RFP) for an Integrated Financial
Information System was issued in December, 1996 to nineteen prospective vendors; and
WHEREAS, a total of seven proposals were received in February, 1997, with five of
those judged to be responsive to the RFP requirements and the five proposals were thoroughly
evaluated by several staff from the Departments of Finance, Management & Information
Services, and Human Resources, and their counterparts from the three contract Cities; and
WHEREAS, three vendors (Bi-Tech Software, Inc. from Chico, California, SCT
Government Systems, Inc. from Lexington, Kentucky, and HTE, Inc. from Orlando Florida),
whose proposals most closely matched the RFP requirements and had excellent client
references were invited to present on-site demonstrations of their systems;
WHEREAS, following the demonstration, staff unanimously concluded that the Bi-Tech
system would best meet the overall needs of the City well into the next century; and
WHEREAS, Bi-Tech's Integrated Financial Accounting System (IFAS) is based on the
Informix Relational Database System and will provide a complete interactive financial system
with timely, accurate, user-formatted information, along with full capabilities for on-line
inquiry, report data extraction, and ad hoc reporting and IFAS is an approved Fund accounting
system by the American Institute of Certified Public Accountants as conforming to Generally
Accepted Accounting Principles; and
WHEREAS, the Bi-Tech proposal included equipment and operation system software
provided by Data General Corporation; and
WHEREAS, the City has found and determined that using the City's customary
competitive bidding process with respect to the Data General Corporation equipment and
Resolution 18940
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operating system would be impractical because: (1) 8i-Tech has indicated a preference for
the Data General products as a superior operating platform well suited to their software; (2)
separately bidding such items at this time may inhibit the City's ability to implement the IFAS
system in a timely manner; and (3) the Data General equipment and operating system are
being obtained at good and reasonable rates pursuant to a State of California "CMASS"
contract.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby: (1) waive the competitive bidding process for the Data General contract as
impractical pursuant to Chula Vista Municipal Code Section 2.56.070 based on the findings
set forth above; and (2) approve contracts with Bi-Tech Software Inc. and Data General
Corporation on the terms and conditions presented for Installation and Implementation of an
Integrated Financial Information System related to Capital Improvement Project CIP No. GG-
152-Mainframe/Fiscal System, copies of which shall be kept on file in the office of the City
Clerk as Document No. CO98-050.
BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to
execute said contracts for and on behalf of the City of Chula Vista.
Presented by Approved as to form by
Robert Powell ~ n M. Kaheny ~
Finance Director y
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Page 3
PASSED, AF>PROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 31 st day of March 1998, by the following vote:
AYES: Councilmembers: Moot, Padilia, Rindone, Salas and Horton
NAYES: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: None
ATTEST:
Beverly A?Autheiet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that
the foregoing Resolution No. 18940 was duly passed, approved, and adopted by the City
Council at a regular meeting of the Chula Vista City Council held on the 31st day of March,
1998.
Executed this 31st day of March, 1998.
t , City Clerk