HomeMy WebLinkAbout2013/04/16 Item 07CITY COUNCIL
AGENDA STATEMENT
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~ j ~~ CITY OF
'^ CHULA VISTA
4/16/13, Item 7
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A SECOND AMENDMENT TO THE
EXISTING AGREEMENT BETWEEN THE CITY OF CHULA
VISTA & SIMON WONG ENGINEE G INC. FOR THE
WILLOW STREET BRIDGE REPLAC ENT PROJECT
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS
. ASSISTANT DIRECTOR OF ENG G
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REVIEWED BY: CITY MANAGER ,a~j~1~
ASSISTANT CITY MANAGER ~""
4/STHS VOTE: YES ^ NO
SUMMARY
BY Resolution 2005-210, on June 21, 2005, the City Council approved an agreement with Simon
Wong Engineering Inc. in the amount of $1,181,891 for environmental and engineering services
required for the rehabilitation or replacement of the Willow Street Bridge; and by Resolution
2009-014, on January 27, 2009, the City Council approved the First Amendment to said
agreement that increased the total amount to $1,939,152 for environmental and engineering
services for the replacement of the Willow Street Bridge. As of December 31, 2012, Simon
Wong Engineering Inc. was acquired by the Kleinfelder Group, however, no changes to
assignment of the existing agreement is required.
Additional time and effort is required in order to complete some of the items from the scope of
work identified during the Preliminary Engineering Phase (Phase 1), Final Design Phase (Phase
2) and Construction Support Phase (Phase 3) of the existing agreement. The areas contributing to
the majority of the cost increase are bridge design and environmental coordination. The
proposed 2 stage bridge construction essentially requires a technical design of two bridges.
Additionally, the relocation of two 36-inch water transmission lines increased the design costs.
The resource agency jurisdictional delineation studies and coordination required significant
environmental costs. Staff recommends that the Simon Wong Engineering Ina (Consultant)
agreement be increased by $609,728 for a total of $2,548,880 to ensure completion of phase 2
final design of Willow Street Bridge Replacement project.
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ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed action(s) consisting of waiving
the consultant selection process and approving a second amendment for additional work to an
existing agreement between the City of Chula Vista and a Consulting Engineering Firm for
compliance with the Califomia Environmental Quality Act (CEQA) and has determined that
the proposed action(s) and related additional work items were adequately covered in previously
adopted Final Mitigated Negative Declaration for the Willow Street Bridge Replacement Project.
Pursuant to the California Environmental Quality Act (CEQA) on November 14, 2011 the City,
acting as Lead Agency, approved IS-10-006. Thus, no further CEQA environmental review or
determination is required. The Development Services Director has also reviewed the proposal for
compliance with the National Environmental Policy Act (NEPA) as implemented by the
U.S. Federal Highway Administration (FHWA) Environmental Guidelines. The Development
Services Director has determined that the proposed actions were adequately covered by a
previously certified Categorical Exclusion pursuant to Code of Federal Regulations (CFR) Title
23, Section 771. Thus, no further NEPA environmental review or determination is required.
RECOMMENDATION
Council approve the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable
DISCUSSION
The existing Willow Street Bridge over the Sweetwater River was constructed in 1940 as a
multi-span reinforced concrete slab bridge supported on concrete piles and pile extensions. The
bridge length and width are approximately 610 feet and 31 feet, respectively. The bridge is
capable of carrying two lanes of traffic with a 4-foot wide maintenance walk on the east side; the
bridge has no bike lanes and no shoulders. The existing bridge bamer system includes a
concrete curb and timber railing elements and does not meet current standards.
The approximate limits of the project include the Willow Street Bridge and roadway between the
intersections of Bonita Road and Sweetwater Road. The existing right-of--way is approximately
100-feet wide, with the bridge in the approximate center. The project requires inter-agency
coordination among the City of Chula Vista, the County of San Diego, and the California
Department of Transportation (Federal Oversight).
The project initially anticipated single phase bridge construction. Preliminary engineering
revealed that two 36-inch water transmission lines were impacted by the proposed northerly
bridge abutment. In order to accommodate bridge construction, the project will be constructed in
two phases consisting of water transmission line relocation followed by bridge construction.
To date, staff is satisfied with the quality of the Consultant's work completed under the contract.
The Consultant and its team have been responsive to City issues and project needs.
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EXISTING SIMON WONG AGREEMENT- SCOPE OF WORK
The existing scope of work includes the following
Phase 1 Preliminary Engineering, including: Project management & administration;
Design alternative evaluation; Environmental documentation; Topographical
mapping; Geotechnical investigation; Hydraulic studies; Bridge type selection;
and, 30% design details.
Phase 2 Final Design, including: Project management & administration; Development of
all required construction ready plans and documents; and, Development of all
project specifications and estimate.
Phase 3 Construction Support, including: Project management and administration; Bid
support; Survey datum control; Construction observation;-and, As-built detailing.
Additional Work Items -First Contract Amendment
The First Amendment provided for the following additional consultant services:
• Additional effort required for Alternative Analysis Report
• Additional design support for the Project Report
• Added seismic & liquefaction analysis to the geotechnical investigation
• Added biological monitoring during the geotechnical investigation
• Added formal bridge type selection process per Caltrans requirements
• Additional hydraulic studies
• Additiona] Landscape Architectural work and community meetings
• Compliance with revised federal bridge design code
• Increase in civil engineering design due to complexity of roadway improvement
• Include Cost of Living Rate for the term of the contract
Additional Costs Required -Second Contract Amendment (Proposed)
Additional time and effort is required from the Consultant in order to complete the following
necessary work items:
• Additional environmental analysis and clearance
• Incorporate the approved mitigation measures into the design plans
• Revise plans and specifications to accommodate a two construction phase project
• Address comments from the City of San Diego, Sweetwater Authority, County of San
Diego, and various City of Chula Vista departments
• Design support during the bidding and construction phases
• Environmental monitoring during construction
• Geotechnical observations necessazy to complete final bridge design
• Review of shop drawings & Responses to Requests For Information (RFI) during the
construction phase
• As-built plan detailing upon completion of construction
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This proposed Second Amendment will provide for the completion of the previously listed work
items that were requested by the resource agencies. As final bridge design progressed, the
complexity of the design required additional time and effort. Additionally, the need to relocate
two water transmission lines has resulted in the need for design, environmental, and construction
support not anticipated and/or included in the base contract or in the first contract amendment.
Approval of the proposed Second Amendment will assure completion of the bridge design and
the environmental documentation and cleazance, as well as secure the consultant team's services
during water transmission main relocation work and the construction of the new bridge.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has not found property holding
for all Council members within 500 feet of the bridge, which is the subject of this action. Staff is
not independently aware, nor has staff been informed by any City Council member, of any other
fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
Provided below is a summary of all costs by phase/amendment:
FUNDS COMMITTED FOR CONSULTANT SERVICES
PER RESOLUTION 2005-210
A. Consultant Contract Amount (Simon Wong Engineering) $1,181,891
B. Consultant Contract Contingency (20%)* $236,399
TOTAL FUNDS COMMITTED (BASE CONTRACT) $1,418,290
*20 % Contingency includes 5 % annual cos[ of living increase over three (3) years. (COLA increases were m the original agreement)
FUNDS COMMITTED FOR CONSULTANT SERVICES
PER RESOLUTION 2009-014
A. Phase l-Preliminary Engineering $434,816
B. Phase 2-Final Design 301,107
C. Phase 3-Construction Su ort 21,338
TOTAL FUNDS REQUIRED $757,261
Minus origina120% Contingency (236,399)
NET INCREASE (FIRST AMENDMENT) 520,862
TOTAL FUNDS COMMITTED (BASE + FIRST AMENDMENT) $1,939,152
NET INCREASE FOR SECOND AMENDMENT
A. Phase 2-Final Design (includes minor Phase 1 items)
B. Phase 3-Construction Support $ 352,740
256,988
TOTAL FUNDS REQUIRED (SECOND AMENDMENT) $609,728
NEW CONTRACT AMOUNT (BASE + FII2ST & SECOND AMENDMENTS) $2,548,880
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All funds required for these services and bridge improvements have been provided under a grant
from the Highway Bridge Program (HBP) and under the City's Transportation Development
Impact Fee (TDIF) program. The HBP will reimburse 80% of the actual project costs for
preliminazy engineering and 88.53 % of the eligible costs for right-of--way and construction.
Therefore, more than 80% of the consultant's costs, as well as much of the City staff costs, will
be reimbursed to the City under the HBP. The remaining costs not funded under the HBP will be
funded by TDIF. There is no direct impact on the General Fund.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine maintenance.
ATTACHMENTS
Attachment 1. Agreement between the City of Chula Vista and Simon Wong Engineering Inc.,
dated June 21, 2005
Attachment 2. First Amendment dated January 29, 2009
Attachment 3. Simon Wong Engineering Inc. Addendum No. 2 Request, dated March 4, 2013
Exhibit A. Second Amendment
Prepared by: Jose Luis Gomez, Land Surveyor-Department of Public Workr
J: IEngineerlAGENDAICAS2013104-16-131STL261 Simon Wong AgreementlST267 -A773FINAL_kpa.doc
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~iTTf~td.:F~P~~NT
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Parties and Recital Page(s)
Agreement between
City of Chula Vista
and
Simon Wong Engineering, Inc
for Engineering and Project Management Services for the Willow Street Bridge Rehabilitation Project.
This agreement ("Agreement"), dated iTfu }t. 2 ~ . 'LCh~ ~ for the purposes of reference only,
and effective as of the date last executed unless another date is otherwise specified in Exhibit A, Paragraph t
is between the City-related entity as is indicated on Exhibit A, paragraph 2, as such ("City'), whose business
form is set forth on Exhibit A, paragraph 3, and the entity indicated on the attached Exhibit A, paragraph 4, as
Consultant, whose business form is set forth on Exhibit A, paragraph 5, and whose place of business and
telephone numbers are set forth on Exhibit A, paragraph 6 ("Consultant"), and is made with reference to the
following facts:
Recitals
Whereas, the City is planning to rehabilitate the W illow Street Bridge over the Sweetwater River, and
Whereas, the City wishes to hire a consultant who can provide it with project management, project
adm(nistration, preliminary engineering, final engineering and construction support services, as well as create
NEPAICEQA environmental documentation; and
Whereas, Consultant has proposed a work program that will accomplish the City's objective of
rehabilitating the Willow Street Bridge; and
Whereas, Consultant warrants and represents that they are experienced and staffed in a manner
such that they are and can prepare and deliver the services required of Consultant to City within the time
frames herein provided all in accordance with the terms and conditions of this Agreement;
[End of Recitals. Next Page starts Obligatory Provisions.]
CVlSimon Wong -Willow St Bridge Rehab Page 1
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Obligatory Provisions Pages
follows:
NOW, THEREFORE, BE IT RESOLVED that the City and Consultant do hereby mutually agree as
1. Consultant's Duties
A. Generel Duties
Consultant shall perform all of the services described on the attached F~thibit A, Paragraph 7, entitled
"General Duties"; and,
B. Scope of Work and Schedule
In the process of performing and delivering said "Generel Duties", Consultant shall also perform all of
the services described in Exhibit A, Paragraph 8, entitled "Scope of Work and Schedule", not inconsistent
with the General Duties, according to, and within the time frames set forth in Exhibit A, Paregraph 8, and
deliver to City such Deliverables as are identified in Exhibit A, Paragraph 8, within the time frames set forth
therein, time being of the essence of this agreement. The General Duties and the work and deliverables
required in the Scope of Work and Schedule shall be herein referred to as the °Defined Services". Failure io
complete the Defined Services by the times indicated does not, except at the option of the City, operate to
terminate this Agreement.
C. Reductions in Scope of Work
City may independently, or upon request from Consultant, from time to time reduce the Defined
Services io be performed by the Consultant under this Agreement. Upon doing so, City and Consultant agree
to meet in good faith and conferfor the purpose of negotiating a corresponding reduction in the compensation
associated with said reduction.
In addition, the City and Consultant agree that Final Engineering Design and Construction Support
Services are optional. The City reserves the right to select a different consultant for said services, in
accordance with the Local Assistance Procedures Manual_
D. Additional Services
In addition to pertortning the Defined Services herein set forth, City may require Consultant to perform
additional consulting services related to the Defined Services ("Additional Services"), and upon doing so in
writing, if they are within the scope of services offered by Consultant, Consultant shall perform same on a
time and materials basis at the rates set forth in the "Rate Schedule" in Exhibit A, Paragraph 11 (C), unless a
separate fixed fee is otherwise agreed upon. All compensation for Additional Services shall be paid monthly
as billed.
E. Standard of Care
Consultant, in performing any Services under this agreement,whetherDefined Services orAdditional
Services, shall perform in a manner consistent with that level of care and skill ordinarily exercised by
members of the profession currently practicing under similar conditions and in simlar locations.
F. Insurance
Consultant represents that it and its agents, staff and sub consultants employed by it in connection
with the Services required to be rendered, are protected against the risk of loss by the following insurance
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coverages, in the following categories, and to the limits specified, policies of which an: issued by Insurance
Companies that have a Best's Rating of "A, Class V" or better, or shall meet with the approval of the City:
Statutory Workers Compensation Insurance and Employer's Liability Insurance coverage in the
amount set forth in the attached Exhibit A, Paragraph 9.
Commercial General Liability Insurance including Business Automobile Insurance coverage in the
amount set forth in Exhibit A, Paragraph 9, combined single limit applied separately to each project away from
premises owned or rented by Consultant, which names City as an Additional Insured, and which is primary to
any policy which the City may otherwise cant' ("Primary Coverage"), and which treats the employees of the
City in the same manner as members of the general public ("Cross-liability Coverage").
Enors and Omissions insurance, in the amount set forth in Exhibit A, Paragraph 9, unless Errors and
Omissions coverage is included in the General Liability policy.
G. Proof of Insurance Coverage.
(1) Certificates of Insurance.
Consultant shall demonstrate proof of coverage herein required, prior to the commencement
of services required under this Agreement, by delivery of Certificates of Insurance demonstrating same, and
further indicating that the policies may not be canceled without at least thirty (30) days written notice to the
Additional Insured.
(2) Policy Endorsements Required.
In order to demonstrate the Additional Insured Coverage, Primary Coverage and
Cross-liability Coverage required under Consultant's Commercial General Liability Insurance Policy,
Consultant shall deliver a policy endorsement to the City demonstrating same, which shall be reviewed and
approved by the Risk Manager.
H. Security for Pertormance.
(1) Performance Bond.
In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant to provide a
Pertormance Bond (indicated by a check mark in the parenthetigi space immediately preceding the
subparagraph entitled "Performance Bond"), then Consultant shall provide to the City a performance bond by
a surety and in a form and amount satisfactory to the Risk Manager or City Attomey which amount is
indicated in the space adjacent to the term, "Performance Bond", in said Paragraph 19, Exhibit A
(2) Letter of Credit.
In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant to provide a
Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the
subparagraph entitled "Letter of Credit"), then Consultant shall provide to the City an inevocabie letter of
credit callable by the City at their unfettered discretion by submitting to the bank a letter, signed by the City
Manager, stating that the Consultant is in breach of the terms of this Agreement. The letter of credit shall be
issued by a bank, and be in a form and amount satisfactory to the Risk Manager or City Attomey which
amount is indicated in the space adjacent to the term, "Letter of Credit", in said Paragraph 19, Exhibit A.
(3) Other Security
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In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant to provide
security other than a Performance Bond or a Letter of Credit (indicated by a check mark in the parenthetical
space immediately preceding the subparagraph entitled "Other Security"), then Consultant shall provide to the
City such other security therein listed in a form and amount satisfactory to the Risk Manager or City Attorney.
Business License
Consultant agrees to obtain a business license from the City and to otherwise comply with Title 5 of
the Chula Vista Municipal Code.
J. General Compliance With Laws 8 Wage Rates
Consultant shall comply with all federal, State and local laws and ordinances applicable to the work.
This includes compliance with prevailing wage rates and their payment in accordance with Cal'rfomia Labor
Code, Section 1775.
K. General Compliance With Code of Federal Regulations
Consultant shall comply with the Cost Principles, Title 48, Code of Federal Regulations (CFR),
Chapter 1, Part 31 and Uniform Administrative Requirements, Title 49, CFR, Part 18.
2. Duties of the City
A. Consultation and Cooperation
City shall regularly consult the Consultant for the purpose of reviewing the progress of the Defined.
Services and Schedule therein contained, and to provide direction and guidance to achieve the objectives of
this agreement. The City shall permit access to its office facilities, files and records by Consultant throughout
the term of the agreement. in addition thereto, City agrees to provide the information, data; items and
materials set forth on 6chibit A, Paragraph 1 D, and with the further understanding that delay in the provision
of these materials beyond 30 days after authorization to proceed, shall constitute a basis for the justfiable
delay in the Consultant's performance of this agreement
B. Compensation
Upon receipt of a properly prepared billing from Consultant submitted to the City periodically as
indicated in F,chibit A, Paragraph 18, but in no event more frequently than monthly, on the day of the period
indicated in Exhibit A, Paragraph 18, City shall compensate Consultant for all services rendered by Consult-
ant according to tha terms and conditions set forth in Exhibit A, Paragraph 11, adjacent to the governing
compensation relationship indicated by a "checkmark" next to the appropriate arangement, subject to the
requirements for retention set forth in paragraph 19 of Exhibit A, and shall compensate Consultant for out of
pocket expenses as provided in Exhibit A, Paragraph 12.
All billings submitted by Consultant shall contain sufficient information as to the propriety of the billing
to permit the City to evaluate that the amount due and payable thereunder is proper, and shall spec~cally
contain the City's account number indicated on Exhibit A, Paragraph 18 (C) to be charged upon making such
payment.
3. Administration of Contract
Each party designates the individuals ("Contract Administrators") indicated on Exhibit A, Paragraph
13, as said party's contract administrator who is authorized by said party to represent them in the routine
administration of this agreement.
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4. Tenn.
This Agreement shall terminate when the Parties have complied with all executory provisions hereof.
5. Liquidated Damages
The provisions of this section apply'rf a Liquidated Damages Rate is provided in ExhbitA, Paragraph
14.
It is acknowledged by both parties that time is of the essence in the completion of this Agreement. It
is difficult to estimate the amount of damages resulting from delay in pertormance. The parties have used
their judgment to arrive at a reasonable amount to compensate for delay.
Failure to complete the Defined Services within the allotted time period specified in this Agreement
shall result in the following penalty: For each consecutive calendar day in excess of the time specified for the
completion of the respective work assignment or Deliverable, the consultant shall pay to the City, or have
withheld from monies due, the sum of Liquidated Damages Rate provided in Exhibit A, Paragraph 14
("Liquidated Damages Rate").
Time extensions for delays beyond the consultant's control, other than delays caused by the City,
shall be requested in writing to the City's Contract Administrator, or designee, prior to the expiration of the
specified time. Extensions of time, when granted, will be based upon the effect of delays to the work and will
not be granted for delays to minor portions of work unless it can be shown that such delays did or will delay
the progress of the work.
6. Financial Interests of Consultant
A. Consultant is Designated as an FPPC Filer.
!f Consultant is designated on Exhibit A, Paragraph 15, as an "FPPC flier", Consultant is deemed to
be a "Consultant." for the purposes of the Political Reform Act conflict of interest and disclosure provisions,
and shall report economic interests to the City Clerk on the required Statement of Economic Interests in such
reporting categories as are specified in Paragraph 15 of Exhibit A, or if none are specified, then as
determined by the City Attorney.
B. Decline to Participate.
Regardless of whether Consultant is designated as an FPPC Filer, Consultant shall not-make, or
participate in making or in anywayattemptto use Consultant's position to influence a governmental decision
in which Consultant knows or has reason to know Consultant has a finanaal interest other than the
compensation promised by this Agreement.
C. Search to Determine Economic Interests.
Regardless of whether Consultant is designated as an FPPC Filer, Consultant warrants and
represents that Consultant has diligently conducted a search and inventory of Consultant's economic
interests, as the term is used in the regulations promulgated by the Fair Political Practices Commission, and
has determined that Consultant does not, to the best of Consultant's knowledge, have an economic interest
which would conflict with Consultant's duties under this agreement.
D. Promise Not to Acquire Conflicting Interests.
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Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and
represents that Consultant will not acquire, obtain, or assume an economic interest during the term of this
Agreement which would constitute a conflict of interest as prohibited by the Fair Political Practices Act.
E. Duty to Advise of Conflicting Interests.
Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and
represents that Consultant will immediately advise the City Attorney of City if Consultant learns of an
economic interest of Consultant's which may result in a conflict of interest for the purpose of the Fair Political
Practices Act, and regulations promulgated thereunder.
F. Speck Warranties Against Economic Interests.
Consultant warrants and represents that neither Consultant, nor Consultant's immediate family
members, nor Consultant's employees or agents ("Consultant Associates") presently have any interest,
directly or indiredly, whatsoever in any property which maybe the subject matter of the Defined Services, or
in any property within 2 radial miles from the exterior boundaries of any property which may be the subject
matter of the Defined Services, ("Prohbited Interest"), other than as listed in Exhibit A, Paragraph 15.
Consultant further warrants and represents that no promise of future employment, remuneration,
consideration, gratuity or other reward or gain has been made to Consultant or Consultant Associates in
connection with Consultant's performance of this Agreement. Consultant promises to advise City ofanysuch
promise that maybe made during the Tenn of this Agreement, or for 12 months thereafter.
Consultant agrees that ConsultantP.ssodatesshsll not acquire any such Prohibited Interest within the
Term of this Agreement, or for 12 months after the expiration of this Agreement, except with the written
permission of City.
Consultant may not conductor solicit any business for any party to this Agreement, or for any third
partywhichmaybein conflidwithConsultant'sresponsibilitiesunderthisAgreement,exceptwiththewritten
permission of City.
G. Covenant Against Contingent Fees.
The Consultant warrants that he/she has not employed or retained any company or person, other
than a bona fide employee working for the consultant, to solicit or secure this Agreement, and that helshe has
not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or
formation of this agreement. For breach or violation of this warranty, City shall have the right to annul this
Agreement without liability, or at its discretion to deduct from the agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
7. Hold Harmless
7.1 Indemnification and Hold Harmless Agreement.
With respect to any liablity, including but not limited to claims asserted or costs, losses, attomeyfees,
or payments for injury to any person or property caused or claimed to be caused by the acts or omissions of
the Consultant, or Consultant's employees, agents, and officers, arising out of any services performed
involving this project, except liablity for Professional Services covered under Section 7.2, the Consultant
agrees to defend, indemnify, protect, and hold harmless the City, its agents, officers, or employees from and
against ail liability. Also covered is liability arising from, connected with, caused by, or daimed to be caused
by the adive or passive negligent acts or omissions of the City, its agents, officers, or employees which may
be in combination with the active or passive negligent acts or omissions of the Consultant, its employees,
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agents or officers, or any third party. The Consultant's duty to indemnify, protect and hold harmless shall not
include any Gaims or liabilities arising from [he sole negligence or sole willful misconduct of the City, its
agents, officers or employees. This section in noway alters, affects or modifies the Consultant's obligation
and duties under Section Exhibit A to this Agreement.
72 Indemn~cation for Professional Services.
As to the Consultant's professional obligation, work or services involving this Project, the Consultant
agrees to indemnify, defend and hold harmless the City, its agents, officers and employees from and against
any and ail liability, claims, costs, and damages, including but not limited to, ariomeys fees, losses or
payments for injury to any person or property, caused directly or indirectly from the negligent acts, errors or
omissions of the Consultant or Consultant's employees, agents or officers; provided, however, that the
Consultant's duty to indemnify shall not include any claims or liability arising from the negligence or willful
misconduct of the City, its agents, officers and employees.
8. Termination of Agreement for Cause
If, through any cause, Consultant shall fail to fulfill in a timely and proper manner Consultant's
obligations under this Agreement, or 'rf Consultant shall violate any of the covenants, agreements or
stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to
Consultant of such termination and specifying the effective date thereof at least five (5) days before the
effective date of such termination. In that evens, all finished or unfinished documents, data, studies, surveys,
drawings, maps, reports and other materials prepared by Consultant shall, at the option of the City, become
the property of the City, and Consultant shall be entitled to receive just and equitable compensation for any
work satisfactorily completed on such documents and other materials up to the effective date of Notice of
Termination, not to exceed the amounts payable hereunder, and less any damages caused City by
Consultant's breach.
9. Errors and Omissions
In the event that the City Administrator determines that the Consultants' negligence, errors, or
omissions in the performance of work under this Agreement has resulted in expense to City greater than
would have resulted if there were no such negligence, errors, omissions, Consultant shall reimburse City for
any additional expenses incurred by the City. Nothing herein is intended to limit City's rights under other
provisions of this agreement.
10. Termination of Agreement for Convenience of City
City may terminate this Agreement at any time and for any reason, by giving specific written notice to
Consultant of such termination and specifying the effective date thereof, at least thirty (30) days before the
effective date of such termination. in that event, all finished and unfinished documents and other materials
described hereinabove shall, at the option of the City, become City's sole and exclusive property. If the
Agreement is terminated by City as provided in this paragraph, Consultant shalt be entitled to receive just and
equitable compensation for any satisfactory work completed on such documents and other materials to the
effective date of such termination. Consultant hereby expressly waives any and all Gaims for damages or
compensation arising under this Agreement except as set forth herein.
11. Assignability
The services of Consultant are personal to the City, and Consultant shall not assign any interest in
this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without
prior written consent of C"sty. City hereby consents to the assignment of the portions of the Defined Services
identified in Exhibit A, Paragraph 17 to the subconsultants ident~ed thereat as "Permitted Subconsultants".
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if Consultant subcontracts any of the work to be performed under this Agreement, Consultant shall be
as fully responsible to City for the acts, errors, or omissions of Consultant's subconsultant and of the persons
employed by the subconsultant as Consultant is for the acts and omissions of persons directly employed by
Consultant. Nothing contained in this Agreement shall create any contractual relationship between any
subconsultant of Consultant and City.
Whenever the amountofwork performed by an individual subconsuitantexceeds the amountforthe
subconsultant specked in Exhibit B, Consultant shall notify City and comply with any audit or reporting
requirements mandated by local, state or federal lays.
12. Ownership, Publication, Reproduction and Use of Material
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any
other materials or properties produced under this Agreement shall be the sole and exclusive property of City.
No such materials or properties produced in whole or in part under this Agreement shall be subject to private
use, copyrights or patent rights by Consultant in the United States or in any other country without the express
written consent of City. City shall have unrestricted authority to publish, disclose (except as may be limited by
the provisions of the Public Records Act), distribute, and ofherwise use, copyright or patent, in whole or in
pari, any such reports, siudies, data, statistics, forms or other materials or properties produced under this
Agreement.
All of the Consultant's records, including those related to billings, shall be retained for inspection by
the State, FHWA, or their duly authorized representatives for a minimum of three years after final payment is
made to the Consultant.
13. Independent Contractor
City is interested only in the results obtained and Consultant shall perform as an independent
contractor with sole control of the manner and means of performing the services required under this
Agreement City maintains the right only to reject or accept Consultant's work products. Consultant and any
of the Consultant's agents, employees or representatives are, for all purposes under this Agreement, an
independent contractor and shall not be deemed to be an employee of City, and none of them shall be
entitled to any benefits to which City employees are entitled including but not limited to, overbme, retirement
benefits, worker's compensation benefits, injury leave or other leave benefits. Therefore, City will notwithhold
state or federal income tax, social security tax or any other payroll tax, and Consultant shall be solely
responsible for the payment of same and shall hold the City harmless with regard thereto.
14. Administrative Claims Requirements and Procedures
No suit or arbitration shall be brought arising out of this agreement, against the City unless a claim
has first been presented in writing and filed with the City and acted upon by the City in accordance with the
procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may from time to time be
amended, the provisions of which are incorporated by this reference as if fully set forth herein, and such
policies and procedures used by the City in the implementation of same.
Upon request by City, Consultant shall meet and confer in good faith with City for the purpose of
resolving any dispute over the terms of this Agreement.
15. Attorney's Fees
Should a dispute arising out of this Agreement result in litigation, it is agreed that the prevailing party shall be
entitled to a judgment against the other for an amount equal to reasonable attorney's fees and court costs
CV/Simon Wong -Willow St Bridge Rehab
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incurred. The "prevailing part' shall be deemed to be the party who is awarded substantially the relief
sought.
16. Miscellaneous
A. Consultant not authorized to Represent City
Unless specifically authorized in writing by City, Consultant shall have no authority to act as City's
agent to bind City to any contractual agreements whatsoever.
B. Consultant is Real Estate Broker and/or Salesman
If the box on ExhibftA, Paragraph 16 is marked, the Consultant and/ortheir principals is/are licensed
with the State of Califomia or some other state as a licensed real estate broker or salesperson. Otherwise,
Consultant represents that neither Consultant, nor their principals are licensed real estate brokers or
salespersons.
C. Notices
All notices, demands or requests provided for or permitted to be given pursuant to this Agreement
must be in writing. All notices, demands and requests to be sent to any parry shall be deemed to have been
properly given or served if personally served or deposited in the United States mail, addressed to such party,
postage prepaid, registered or certified, with return receipt requesied, at the addresses identified herein as
the places of business for each of the designated parties.
D. Entire Agreement
This Agreement, together with any other written document refered to or contemplated herein,
embody the entire Agreement and understanding between the parties relating to the subject matter hereof.
Neither this Agreement nor any provision hereof may be amended, modified, waived or discharged except by
an instrument in writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
E. Capacity of Parties
Each signatory and party hereto hereby warrants and represents to the other party that it has legal
authority and capacity and direction from its principal to enter into this Agreement, and that all resolutions or
other actions have been taken so as to enable it to enter into this Agreement. _
F. Governing Law/Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
Califomia. Any action arising under or relating to this Agreement shall be brought only In the federal or state
courts located in San Diego County, State of Califomia, and if applicable, the City of Chula Vista, or as close
thereto as possible. Venue forthis Agreement, and performance hereunder, shall be the City of Chula Vista.
[End of page. Next page is signature page.]
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Signature Page
to
Agreement between City of Chula Vista and Simon Wong Engineering, Inc.
for Engineering and Project Management Services for the Willow Street Bridge Rehabilitation Project.
IN W ITNESS W HEREOF, City and Consultant have executed this Agreement thereby indicating that
they have read and understood same, and indicate their full and complete consent to its terms:
City of Ch Vista~7 f~
by/ ~ l~7 ~'~
Stephen .Padilla, Mayor
Attest:
~= tL~-
Susan Bigelow, Gity CI
Approved as to form:
Ann Moore, City Attorney
Dated: ~ ~ ~ -~
Exhibit List to Agreement:
(X) Exhibit A
(X) Exhibit B
CV/Simon Wong -Willow St Bridge Rehab
Simon Wong Engineering, I c
Y~
rk Creveling P.E.
Page 10
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Exhibit A
to
Agreement between
City of Chula Vista
and
Simon Wong Engineering, Inc
1. Effective Date of Agreement:
2. City-Related Entity:
(X) City of Chula Vista, a municipal chartered corporation of the State of Califomia
() Redevelopment Agency of the City of Chula Vista, a political subdivision of the State of
Califomia
() Industrial Development Authority of the City of Chula Vista
() Other: , a [insert business form]
3. Place of Business for City:
City of Chula Vista,
276 Fourth Avenue,
Chula Vista, CA 91910
4. Consultant:
Simon Wong Engineering, Inc
Mark Creveling P.E. Principal in Charge
5. Business Form of Consultant
( )Sole Proprietorship
( )Partnership
(X) Corporation
6. Place of Business, Telephone and Fax Number of Consultant:
9968 Hibert Street, Suite 202
San Diego, CA 92131
Voice Phone (858) 566-311.3
Fax Phone (858) 566-6644
7. General Duties:
To assist City in comple5ng the rehabilitation of the Willow Street Bridge, Consultant shall, under the
direction of the City Engineer and Environmental Review Coordinator, provide project management services,
projectadministration, preliminary engineering, ,final engineering and construction support services, as well
as create NEPAICEQA environmental documentation..
8. Scope of Work and Schedule:
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A. Detailed Scope of Work:
1.0 Preliminary Engineering {Task 8A1)
The preliminary design phase of the project includes the development of the project
design up to the 30% design level. included in this phase are the aitemative
evaluation, environmental documentation, topographical mapping, geotechnigl
investigation, hydraulic studies, bridge type selection and 30°/a design details. The
project shall be developed in english units and shall be in compliance with Caltrans
design criteria, memos and specifications.
1.1 Project Management and Administration
Consultant shall provide Project Management and AdminisVation duties for
the duration of this phase of the project as noted above.
1.2 Project Schedule
Consultant shall develop and maintain the project schedule for the duration of
this phase of the project as noted above.
1.3 Project Meetings
Up to 20 Team meetings with the City of Chula V<sta are assumed during this
phase. These shalt be held at the Citys office approximately once each
month. The following table provides the Parties' assumption for meeting
attendance:
Frrm Name
MeeSng
Description Simon
Won Kimley
Hom EDAW Tierra KTU+A Geocon Chang
IGck-ORMeetin X X X X X X X
Team Meetin #1 X X X X X X
Team Mee@n #2 X X X X X X X
Team Meetin #3 X X X X X X
Team Meetin #4 X X X
Team Meetin #5 X X X X X
Team Meetin #6 X X X
Team Meetin #7 X X X X X
Team Meetin #8 X X
Team Meetin #9 X X X X X X X
Team Meetin #10 X X
Team Meetin #11 X X X X X X
Team Meetin #12 X X
Team Meetin #13 X X X X
Team Meetin #14 X X
Team Meetin #15 X X
Team Meefn #16 X X
Team Meetin #17 X X
Team Meetin #18 X X
30% Design
Review X X X X X X X
Totals: 20 10 20 10 7 6 9
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In addition to regularly scheduled team meetings, review meetings v~nli be
required with Caltrans to develop an appropriate project alternative. Up to
three formal Caltrans coordination meetings are assumed during this phase.
Additional informal meetings may be required between Consultant, City staff,
Caltrans local assistance staff, environmental resource agehGes. The time
needed far these meetings has been inGuded in the compensation amount.
,~ 1.4 Right-of-Way Studies
Existing right-of--way maps w11 be researched, surveyed and transferred to the
project base map. Many of the bridge alternatives fall within the existing right-
of-way, however, if requested Consultantwill develop right-of-way plats, lega~
descriptions and easement documents as an a~aal-service.
'`~ 1.5 As-Built and Utility Research
As-built plans and u4lities will be researched and logted on the project
basemap. Consultant mayassumethattheas-builiplansandsurfacesurveys
will be adequate to locate existing utilities. Subsurface exploration (pot holing)
is not inGuded in this scope of worts.
If the as-bull plans show that potential utility conflicts exist, pot holing will be
completed to verify utility locations. .
1.6 Site V'~sit, Feld Surveys and Mapping
A site visit shall be held by all team members (City, Consultant, and
subconsultants) to review the existing conditions. An aerial topographipi map
(digital color format with a 0.5' resolution or better) and supplemental field
surveys will be completed and assembled into an AutoCad format base map.
A digitally rectfied orthographic photo, with a scale of 1 "=40' with a one-foot
contour interval, will be obtained/produced for this area. The "area" is 500
feet on either side of the right-of-way and 500 feet north and south of the
bridge.
Field surveying shall identify existing topographical features, right-of-way
(including all critical points) and tie out, and any and all existing survey
monuments that may be disturbed by the work. Street centerline and
centerline stationing will be established to an accuracy of one-tenth (0.1)
foot. Consultant shall establish one field survey datum or benchmark which
was used in the design for use during construction and all elevations,
dimensions, and other measurements necessary to establish proper line
and grade. Channel cross sections will be completed approximately 100'
up and down stream of the bridge on a 50' interval (total of 5 sections).
• Cross Sectional Information
Fifty (50) foot cross sections will be obtained/produced along Willow
Street between Bonita Road and 300 feet west of Sweetwater Road.
Fifty (50) foot cross sections will also be obtained/produced along
Sweetwater Road from Willow SVeet to 300 feet east of Willow Street.
Cross sections of the abutment slopes will also be obtained produced.
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Existing driveways along Willow Street between Sweetwater Road and
Bonita Road will also be profiled. The driveway profiles will extend into
the existing parking lots to determine the existing drainage patterns.
• Other
Planimetrics will be obtained/produced from the aerial and will include
key design features such as driveways, curb and gutter, stone drain
manholes and outlets, bridge limits, sidewalks, signal equipment,
building boundaries, and visible utilities. Right-of-way boundaries will
be obtained/produced from record drawings.
• Bridge Survey
The existing bridge will be surveyed to determine the location and
elevation of the deck, soffit, sidewalk, columns and hinges. The deck
and sidewalk elevations will be surveyed every 10'±.
• Pedestrian Bridge
Feld survey will include horizontal and vertical as well as cross
sectional information (100' cross sections) alongtheexisting pedestrian
bridge east of the Willow Street Bridge.
• River Delineation
The cross sectional data needed to perform the hydraulic analysis will
be coordinated with Chang Consultants but is assumed to incude up to
5 river cross sections upstream of the bridge. This data will be used to
supplement the existing downstream contour information from
SANDAG and City of Chufa Vista.
Documentation for all survey monumentation used in the design for use
during construction will be provided with electronic files and a plot of all
control coordinates for use in construction staking.
', 1.7 Preliminary HECIRAS Analysis
A preliminary HECIRAS analysis shall be performed on the existing bridge and
up to three hydraulically different altemaGves. The results of this analysis shall
provide water surface elevations at the bridge and upstream for the 50 and
100.year events along with the corresponding flow volume and velocities.
Initial scour estimates shall be based on engineering judgment and similar
river dynamics.
The existing drainage structures shall be ident~ed and evaluated for current
deficiencies.
1.8 Preliminary Geotechnical Study
A Preliminary Foundation Report (PFR) shall be prepared based on a review
of available studies and documentation of subsurface investigations in the
vicinity of the Willow Street Bridge. The PFR will present general geology
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and subsurface conditions, seismic evaluation, liquefaction, scour,
corrosion, preliminary foundation recommendations and recommended
additional work based on a review of published geologic maps, aerial
photographs, "as-built" plans, in-house documents, and other literature
pertaining to the site to aid in evaluating geologic conditions and hazards
that may be present. This report will be superceded by the final project
geotechnicai report which shalt be based on a detailed subsurface exploration
program and lab testing.
~; 1.9 Traffic Analysis
Traffic analysis shall be completed for the intersection at Bonita Road, the
intersection at Sweetwater Road and on Willow Street. The analysis shau
include studies for both the current traffic volume and the 2030 projections.
A traffic study shall be completed for the trafFc section of the environmental
document. The analysis shall inGude projected impacts to the adjacent
intersections and roadway segments under existing, phased construction
(includ'mg potential closure of the bridge), and build out conditions.
• Existing Intersection Traffic Counts
The intersections listed below shall be counted to obtain baseline traffic
volume data. The locations were based on the assumption that the
bridge segment would be closed during construction.
• Bonita Road/Willow Street
• Willow StreetlSweetwater Road
• Bonita Road/Otay Lakes Road
• Bonita Road/Central Avenue
• Bonita Road/Plaza Bonita Road
• Sweetwater Road/Central Avenue
• Sweetwater RoadlBonita Center Way
• Sweetwater Road/Plaza Bonita Road
ADT (tube) counts shall be collected at three locations, including Wilow
Street, Sweetwater Road and Bonita Road.
• Forecast Traffic Volumes
Current SANDAG 2030 traffic forecast model shall be used for this area
for existing and buildout conditions. A select link assignment on the
bridge segment shall be run to estimate existing traffic patterns and to
predict re-routing of traffic during construction.
• Bridge Closure Analysis
An analysis shall be completed to determine the impacts of a potential
bridge closure during construction. Potential detour routes shall be
determined and impacts to detour segments and intersections shall be
analyzed.
• Maintenance of Tragic
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An analysis shall be completed for the construction staging of the
options that maintain the bridge open tc traffic during construction.
Potential detour affects and impacts of reducing lanes during
consWction shall be analyzed.
• Traffic Assessment
A Traffic Assessment report shall be processed and approved through
the City of Chula Vista. The following are assumed for this task:
• Two (2) submittals to the City of Chula Vista
• Two (2) meetings with City of Chula Vista staff
• Two (2) meetings with County of San Diego and/or SANDAG staff
// • Cursory review by County / SANDAG staff - 2 submittals
" 1.10 Alternative Evaluation
This phase of the project will focus on developing the most appropriate
rehabilitation or replacement strategy and obtaining a consensus for project
development and funding commitments through the HBRR program via
Caltrans and the FMNA The existing bridge is eligible for rehabilitaton (but
generally not replacement) funding through the HBRR program; however,
replacement strategies and widening with adding lanes will also be
considered.
In order to develop a consensus on the baseline project, a number of
alternatives shall be developed to approximately a 10°k design level and
studied. Plans shall include a bridge general plan and a roadway plan and
profile sheet. Up >o two widening alternatives and three replacement
alternatives shall also be developed. These may include:
• Widen to a 2-lane bridge with 8' shoulders and 5' sidewalks, Width = 52'
• Widen to a 41ane bridge with 8' shoulders, 4' striped median, and 5'
sidewalks, Width = BO'
• Replace with a 2-lane bridge with 8' shoulders and 5' sidewalks, W idth =
52'. Demo the existing bridge and re-align traffic to new structure (off-
alignment)
• Replace with a 41ane bridge with 8' shoulders, 4' striped median and 5'
sidewalks, Width = 52'. Demo the existing bridge and re-align traffic to
new structure (offi-alignment). Construction within existing right-of--way.
• Open alternative -Develop and study one additional replacement
alternative that includes a variation on alignment, lane configuration,
shoulder width or sidewalk condition.
Potential evaluation criteria will likely include:
• Bridge Load Rating
• Hydraulic Performance
• Deck Geometry (Width)
• Traffic Capacity (ADT)
• Traffic Safety Features
• Structure Lifespan
• Seismic Liquefaction Potential
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• Scour Potential
• Righ6of--Way Impacts
• Potential Environmental Issues
These criteria shall be ranked for importance and each alfemative shall be
relatively scored using a value analysis approach.
Preliminary cost estimates shall be developed using curentunit cost data and
a general plan level quantity take-off. Detals shall include a bridge general
plan and a roadway plan and profile sheet for each alternative.
An alternatives report shall be completed to document the analysis and shall
be provided to the City and Caltrans for review. Up to 10 copies of a draft and
final version of the report shall be printed and distributed to the City and
Caltrans. Consultant agrees to meet with the City and Caltrans to assist in
defining the appropriate project alternative forenvironmental analysis and final
design.
,."1.11 Drilling Permits and Environmental Clearance
Environmental permits to perform the geotechnical borings and investigation
will be obtained by Consultant through thejurisdictional agences. These are
assumed to include the California Department of Fsh and Game, the US Army
Corps of F~rgineers and the Regional Wafer Quality Control Board. Pertmit
application fees will be invoiced as a direct cost.
1.12 Geotechnical investigation
Geotechnical field investigation and lab testing shall be completed to support
the bridge and roadway design. Based on published geologic maps, d
appears that the bridge alignment is underlain by alluvium over San Diego,
Mission Valley or Otay Formation. Shallow groundwater at about creek
elevation is expected. Consultant understands that the bridge will be
designed to Caltrans standards.
County of San Diego Department of Fsvironmental Health well permits shall
be obtained by Geocon Incorporated for the borings. Access to numerous
drill locations will require permission from several agencies. Because access
within the channel is subject to changes associated with flow through the
channel and vegetation growth, Consultant should assumed two borings per
day.
The scope of the investigation for the widening or replacement bridge shall
consist of the following:
Drill twenty small--diameter borings using mud rotary drilling equipment;
one at each abutmeht and the remainder spaced evenly throughout
the one at approximately each pier through the alluvium into underlying
formational materials (approximately 30 to 70 feet) to examine and
sample the prevailing soil conditions. Consultant should expect that
borings will be drilled along the access road within the golf course and
within the river channel at the northwest side of the existing bridge.
Because of the loose sand within the river channel, stabilization mats or
plywood will be required to access the drill sites. Drilling mud will be
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disposed of by the geotechnical subconsultant Pavements will be
patched with cold patch asphalt.
• Perform laboratory tests on selected soil samples to evaluate unit
weight, water content, pH, resistivity, soluble sulfate content, chloride
ion content, grein size, shear strength, consolidation, expansion and
compaction characteristics of the prevailing soils.
Prepare a Final Foundation Report (FR) presenting Consultant's
findings and Consultant's conclusions and recommendations regarding
the geotechnical aspects of constructing the proposed bridge and
widening. Recommended foundation design criteria including bottom of
footing elevations and bearing capacities or pGe tip elevations and
lateral pile capacities shall be included. The report shall be prepared in
accordance with Caltrans Guidelines for Foundation Investigation and
Reports, version 1.2. A Log of Test Borings in Caltrans format would
also be provided. Recommended grading specifications, temporary
slope criteria, liquefaction evaluation, groundwater conditions, seismic
design criteria, retaining wall design criteria, excavation characteristics
and remedial grading measures shall also be included in the report.
1.13 Bridge Type Selection
This task includes the development of the preferred bridge alternative for the
site. Abridge type selection report shall be developed to formal'¢e the bridge
type, materials, span arrangement, constraints, foundations, aesthetis and
construction methods. This document shall be prepared in accordance with
Caltrans Memo io Designers 1-29.
1.13.1 Coordinate with the project geotechnical engineer for appropdate
foundation type and sizing. Based on the known geotechnical
conditions up and down stream of the bridge and the close proximity
of private property, large diametercast-in~rilled hole (CIDH) concrete
foundations are anticipated.
1.13.2 Coordinate with the project twit designer and hydraulic requirements
for bridge vertical alignment and landing requirements
1.13.3 Prepare a bridge general plan and preliminary cost estimate
1.13.4 Develop architectural and aesthetic detals for the bridge that tie-in
with the site
\ f 1.13.5; Prepare a Type Selection Report with Consultant's recommendation
'~ for design alternatives, abutment and bent layout, utility issues,
maintenance issues, aesthetic issues and wnstruction methods.
This report shall also document the preliminary engineer's estimates
for other alternatives studied for this project
Consultant may assume that the Type Selection Reportwill be made ava8able
to the City and Caltrans; however, a Type Selection Meeting will not be
required. Consultant shall produce 10 copies of the draft and final Type
Selection Report which will be distributed to the City and Caltrans.
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1.14 Hydrology, Hydraulics and Scour
Afinal HEC/RA$ analysis will be performed on the selected bridge aftemative.
The results of this analysis shall provide water surface elevations at the bridge
and upstream for the 50 and 100-year events along with the cortesponding
flow volume and velocities. Scour analysis shall be developed based in a
flood series and a FLWIAL-12 model.
A hydraulic analysis shall also be completed for any store drain facilities
effected by the project
Afinal Hydrology, Hydraulics and Scour analysis report shall be prepared to
document these studies.
1.15 30% Design Submittal
The 30% design submittal shall be based on the preferred alternative and shall
inGudeaprojecttitlesheet,asheetlist, bridge general plan, bridge foundation
plan, roadway plan and profile sheet, grading plans, roadway typical sections,
preliminary landscape plan and a preliminary engineer's estimate of probable
cost. U61ity dispositions shall be defined on the bridge foundation plan or on
the roadway plan and profile sheets.
Up to 6 copies of the 30°k design shall be distributed to the City and Caltrans.
Plans shall be printed in both full size and 11x17 sheets.
``'' 1.16 Caltrans Coordination
Since a majority of the funding for this project is anticipated to be through the
HBRR program, the project must be designed and processed in accordance
with the Caltrans Local Programs Manuals. Significant coordination with the
District Local Assistance Engineer and the Structures Local Assistance
Engineer will help assure a smooth project that meets the federal funding
criteria.
1.16.1 Bridge Sufficiency Rating Analysis
An evaluation of the bridge condition shall be completed and
compared to the curent Caltrans maintenance reports and sufficienry
rating (SR). This task includes a detailed visual field review of the
bridge condition. Recommendations for changes the SR shall be
formalized in a project memo along with any noted structural or
geometric deficiencies.
1.16.2 Project Funding Analysis
Evaluate the opportunities and constraints for the project funding
through the HBRR program and other likelyfunding sources including
local matching funds. This evaluation shall include an analysis of
likely participating and non-particlpating components. It shall also
look at opportunities for funding commitments through the HBRR
program for a portion of non-participating construction.
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1.16.3 Process Flow Chart
A process flow chart shall be developed to assist with the project
development through Caltrans and the HBRR program. This flow
chart w81 be used as a tool in scheduling and processing the project
through constriction.
1.16.4 Coordination Meetings
Regulaz meetings with Caltrans Local Assistance staff shall be
completed throughout the project These may be built into team
progress meetings or separate meetings to discuss Caltrans specific
issues.
1.16.5 Funding Documents
Funding documents shall be developed forthe construction phase of
the project. This inGudes the completion of the funding request
documents including the finance letter, the construction ready plans,
spec cations and estimate ("PSBE") certification and checklist, the
data sheets and the right-of-way certifigtion.
i 1.17 NEPA / CEQA Environmental Documentation
Given the project funding sources and agency involvement, both the Cai'rfomia
Environmental Quality Act (CEQA) and the National Environmental Policy Ad
(NEPA) guidelines must be satisfied. The following part of the scope of work
(sections 1.17.1-17.11) is based on the assumption that a single document
will be developed that satisfies both CEQA and NEPA requirements. Based
on the anticipated project environmental conditions, it is assumed the joint
document v~nll be an Environmental Impact Repori (EIR) pursuant to CE~A
and an Environmental Assessment (EA) pursuantto NEPA. IF a less intensive
environmental review is required, the maximum compensation amount shall
be adjusted downward accordingly.
1.17.1 Feld Review /PES
The environmental subconsultant's staff shall attend a Field Review of the
project site with Consultant, City, and CalVans District 11 staff. The
environmental subconsultant's staff, with the input of other members of the
Project Design Team (PDT), shall complete a draft version of the
Preliminary Environmental Studies (PES) form. The PES form shall identify
(and confirm) the anticipated documentation necessary pursuant to NEPA
and CEQ.4, as well as the technical studies required in support of this
documentation. The draft PES form shall be submitted to Caltrans staff.
After any necessary revisions are incorporated, the final signed PES form
will forwarded for signature.
1.172 Area of Potential Effect
An Area of Potential Effect (APE) map shall be developed in consultation
with the City and Caltrans for obtaining project approval through
Caltrans/FHWA. This map shall provide the survey boundaries for cultural
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resources evaluated during project studies. The APE map shall be based
on the total anticipated disturbance footprint associated with project
activities (e.g., road construction, staging areas, detours, drainage facilities,
and adjacent parcels should any additional right-of-way be required).
i
' 1.17.3 Environmental Constraints Report
~°
The environmental subconsultant shall prepare an Environmental
Constraints Report. The purpose of the report is to develop an inventory of
environmental resources and a list of potential project issues and impacts
that could significantly delay or affect the viability of any project alternative,
It also will determine whether addftional altematives need to be examined,
what additional studies may be needed in the PRIED phase, identify likely
permit requirements and the type of environmental document needed.
The Environmental Constraints Report shall inventory (map and describe)
environmental resources and identify environmental issues, particularly
those affecting the viability of alignment altematives. With this baseline
environmental information, additional altematives can be formulated to
avoid or minimize adverse environmental effects. Further studies required
to complete the PANED phase shall be identified, noting any seasonal
constraints, as well the permits needed for project implementation.
information shall be obtained from existing documentation, aerial
photographs and other mapping, as well as limited field examinations.
The environmental subconsultant shall obtain/provide aerial photographs
and other base maps from the project area. Available mapped information
shall be collected to generate a database with spatially correct information.
Consultant shall access GIS databases such as those maintained by San
Diego Geographic Information Services (SANGIS), the US Fsh and Wildlife
Service, and the California Natural Diversity Data Base (CNDDB) in
collecting environmental resource data.
Through the preparation of the Environmental Constraints Report,
environmental staff shall identify the key environmental issues for all project
altematives. Consultant shall review federal, state and local permitting
requirements. Based on the results of the preliminary environmental
studies, Consultant shall identify permit requirements for the project
1.17.4 Technical Studies
1.17.4,1 VisuallmpactAssessment
The environmental consultants staff shall prepare a Visual Impact
Assessment (VIA) that evaluates the visual impact of the project
improvements from several key viewpoints. The FHWA Visual
Impact Assessment for Highway Project guidelines shall be
followed to quantify the visual analysis. This assessment shall
describe the existing visual characteristics ofthe area involving the
interchanges and vicinity, and any signiFcant visual resources. The
potential visual impacts from project construction and use of the
widened and/or replaced bridge shall be evaluated through the use
of ground level- photographs from viewpoints near the project
site. Visual conditions and project impacts shall be quantified as
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required in the V!A guidelines for highway projects. Mitigation
measures shall be recommended, 'rF necessary, to reduce any
significant impacts. Up to four visual simulations shall be prepared
in conjunction with the findings from the Visual Impact Study.
The visual quality report shall include viewshed maps and
character / quakily unit mapping and typical photos of the adjacent
visual environment It shall also include mass diagram /model
wireframes for each of the attematives being considered. These
wireframes would be added over site photos. Detailed visual
simulations shall be done far the preferced project Multiple views
shall be created of the preferced alternative. An existing photo,
proposed unmitigated and a mitigated version shall all be provided.
The VIA shall be prepared under the supervision of a licensed
Landscape Architect.
°' 1.17.4.2 Historic
See Cultural Resource Studies under task 1.17.4.9.
;- 1.17.4.3 Biology
The following tasks shall be performed by the biological
subconsultant:
Perform Protocol Surveys for Arroyo Toad. U.S. Rsh and
Wildlife Service (USFWS) survey protocols require six day and
nighttime surveys conducted within the same 24 hour period
separated by at least one week. Surveys may not be valid if
approprfate breeding habitat (shallow pools) is not present on-
siie. A report of Endings must be submitted to the USFWS
within 30 days of the end of the breeding season (July).
• Perform Protocol Surveys for Least Belf's Vireo. USFWS
protocols require eight surveys separated by 10 days in order
to de[ennine presence/absence. Surveys must be conducted
beginning April 10 of each season. A report of findings must
be submitted to the USFWS within 30 days of the end of the
breeding season (September).
• Perform a Rare Plant Surveys in May and July in order to
coincide with the blooming periods of potentially occurring
sensitive species.
• Perform a wetland delineation using the currently accepted
U.S. Army Corps of Engineers (ACOE) delineation manual.
This delineation will be used to determine project impacts and
in support of the Section 4D4 permit required from the UCOE.
• Prepare a Natural Environment Study (NES) consistent with
Caltrans requirements. The NES shall describe the biological
resources of the project area, quantify project impacts, and
recommend mitigation measures tc offset those impacts. The
NES shall also address three project attematives, It is
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anticipated that the City, Caltrans and FHWA will require
revisions.
• Prepare a restoration plan to mitigate for project impacts. The
plan shall identify the type of plants, planting densities,
irrigation and long-term monitoring requirements.
• Consult with the USFWS on an informal basis during design of
the project in order to obtain a favorable Biological opinion
,t pursuant to Section 7 of the federal Endangered Species Act
y:~~ 1.17.4.4 Noise
tt is assumed that the project is a Type I project as defined by 23
CFR 772. The environmental subconsultant shall prepare a noise
study in accordance with Cailrans Traffic Noise Analysis Protocol.
k is anticipated that the screening procedure will show that a
detaled noise analysis is required. Noise measurements shall be
conducted at sensitive receptors in the four quadrants of the
existing river crossing/proposed bridge sWcture area, and at
nearby locations as necessary to define existing traffic noise levels
and to calibrate the Vaffic noise model. Future traffic noise will be
predicted using Caltrans' SOUND32/SOUND2000 or equivalent.
Preparation of a Noise Abatement Decision Report is not proposed
ai this time. The noise study shall also include a separate
evaluation of construction noise. Noise originating from
construction equipment shall be evaluated with respect to relevant
federal and municipal standards
1.17.4.5 Traffic
The results of the traffic analysis from Section 1.9 shall be
incorporated into the environmental technipl studies,
1.17.4.6 WaterOuality
A project specfic Storm Water Pollution Prevention Plan (SWPPP)
shall be developed for this project The project construction and post
construction Best Management Practices shall be outlined and
described in the environmental documents.
} 1.17.4.7 Initial Site Assessment (Hazardous Materials)
The environmental subconsultant shall prepare an Initial Site
Assessment (ISA) in accordance with Caltrans' procedures.
Consultant shall conduct an agency records search to identify all
hazardous waste sites located wiihin the project study area and
classified as a hazardous waste site under State law. The records
search shall also identify business types located within the project
study area that would be likely to store, transfer, or util'¢e large
quantities of hazardous materials. This information shall be
obtained from records maintained by the State of California
Department of Health and Regional Water puality Control Board,
and other appropriate agencies.
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The environmental consultant's staff shall conduct a visual survey
of the project area via available public access to identify any
obvious area of hazardous waste contamination.
If hazardous waste sites are identified within the project study area
(via govemmentai records andlor the visual survey), the
env'ROnmental subconsuitant shall determine the potential impact to
the project and identify subsequent procedures to determine the
extent of contamination and remediation requirements. Potential
hazardous waste sites located within the project area shall be
investigated per information available from local and/or State
agencies. Historic land use information for the project study area
shall be requested from the City to determine whether previous
uses may have resulted in hazardous waste contamination.
A draft ISA shall be submitted to the City and Caltrans for review.
The environmental subconsultani's staff shall revise the ISA as
necessary, and submit a final ISA for Caltrans' approval.
1.17.4.8 Air Quality Study
The environmental subconsuitant shall prepare an air quality
assessment for the project. Conformity with the Clean Air Act for
regional operational emissions shall be demonstrated by
documenting that the project is consistent with the air quality
analysis of the most recently approved San Diego Association of
Governments Regional Transportation Improvement Program and
Regional Transportation Plan. Local emissions shall be addressed
in accordance with CalVans' Transportation Project Level Carbon
Monoxide (CO) Protocol. If CALINE4 modeling for CO hot spots is
indicated, the latest version of EMFAC shall be used.
Construction-related emissions shall be estimated and compared
with the fede2l Clean Air Act conformity de minimis thresholds for
NEPA compliance and the South Coast Air Quality Management
District (SCAQMD) CEQA air quality guidelines, which have been
used by the City of Chula Vista. Dust control requirements and
abatement measures consistent with City and SCAQMD policies
and regulations shall be included in the analysis.
The air quality analysis shall address the applicability of the City's
Growth Management Ordinance and Carbon Dioxide Reduction
Plan, as applicable to the project.
_""' 1.17.4.9 Cultural Resource Study
Perform a Cultural Resource Study. The study shall be prepared
by obtaining and reviewing pertinent archaeological records. The
records search shalt be requested by from the South Coastal
Information Center of the Cal'rfomia Archaeological Irivenlory at
San Diego State University and from the San Diego Museum of
Man. The records search shall identify all prehistoric and historic
archaeological sites recorded within one mle of the project area, as
well as the locations of previous cultural resource studies.
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Native American Consultation: Due to Caltrans involvement, it is
anticipated that a Native American contact program will be required
to identify any Traditional Cultural Properties or Native American
concerns. This program shall consist of providing contact letters
describing the project to appropriate Native American
representatives at this time.
Field Survey: Upon receipt and review of the records search, an
archaeological field survey shall be conducted of the project area
under the supervision of an arohaeologist meeting the Secretary of
the Interior's standards for qualified archaeologists. The intensive
field investigation shall use standard intervals of 10 to 15 meters.
Special attention shall be given to relocating previously recorded
sites which have been identfied by the records search.
Report Preparation: An Archaeological Survey Report (ASR) and a
Historic Properties Survey Report (HPSR) meeting Caltrans
standards shall be completed following the completion of the field
survey. The reports shall be prepared to document the results of
the records search and intensive field survey. The reports shall
provide background cultural history for the project area, discuss
survey methods, identify any cultural resources located on the
project site and impacts that would occur to those resources. A
map detailing the Area of Potential Effect (APE) shall tie provided
by the client for use in these documents. If it is determined by City
that a Historic Resource Evaluation Report is necessary to evaluate
the bridge and any historic resources that might be present in the
APE, this shall be completed by subconsultant EDAW and the
results incorporated into the HPSR. Additionally, a report for the
City detailing the results of the study shall be completed.
No subsurface testing or data recovery or sign~cance evaluation
will be conducted as part of this proposal. In the event that cultural
resources found on the prdject site cannot be avoided through
project design or mitigation, testing may- be required to fully
evaluate significance_ Under these circumstances, a revised scope
and cost estimate will be prepared.
1.17.5 Notice of Preparation
Initiation of the EA/EIR process shall commence with the preparation of a
Notice of Preparation (NOP). The NOP shall be prepared in accordance with
the requirements of Section 15082 of the CEOA Guidelines. A draft NOP shall
be transmitted to City and Caltrans staff for their review. Comments received
shall be incorporated into the final NOP. The final NOP shall be transmitted to
the City for distribution.
1.17.6 Draft PIVEIR
The environmental subconsultant shall prepare an EA/EIR in conformance
with the Caltrans document template dated March, 2004. Because a
determination regarding the necessity of preparing an EIR pursuant to
CEQA has already been made, preparation of an Initial Study will not be
required. The EAIEIR shall satisfy the requirements of §§15080-15097 of
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the CEQA guidelines and §1508.9 of the NEPA Guidelines.
The environmental subconsultant shalt prepare a Notice of Preparation in
conformance with §15375 of the CEQA Guidelines. After review and
approval by the City and Caitrans, the environmental subconsultant shall
circulate the notice if so desired.
The draft EA/EIR shall incorporate the findings of the technical studies
described above, as well as the additional environmental issue analyses
identified in the Constraints Report and required by the EA/EIR format.
Consultant shall prepare an administrative Draft EA/EIR for submittal to the
City and Caltrans for review. It is anticipated that three (3) rounds of
document review by City and Caltrans staff will be required. An additional
set of revisions will be incorporated subsequent to FHWA review. Each
submittal shall incude 15 sets of the draft document
The environmental subconsultant shall rev_ ise the Draft FJa/EIR per
comments received from FHWA and shall prepare four copies of the
EA/EIR (and the supporting technical studies for Caltrans submittal to
FHWA for signature and approval to circulate the document for public
review.
1.17.7 Environmental Checklist
The environmental subconsultant's stafifshall prepare the FHWA NEPA
checklist to accompany the transmittal of the draft NEPAlCEOP.document and
the supporting technigl studies fw transmittal to the FHWA.
1.17.8 Public Review IS/EA
The environmental subconsultanYs staff shall prepare a draft public
distribution list per input from the City, Caltrans, and FHWA The EA/EIR
shall be circulated for public review (up to 60 hard copies and ten CD
ROM'sj per the distribution list -once the list has been approved by the
City, Caltrans, and FHWA. Consultant shall prepare and publish a Notice of
Availability and Opportunity for public hearing. The. draft Response to
Comments shall be prepared for submittal to the City, and FHWA, via
Caltrans.
1.17.9 Respond to Comments
The environmental subconsultant's staff will coordinate the preparation of
responses to comments received as a result of public distribution of the
EPJEIR. The subconsultant shall prepare responses for its areas of
responsibility, and shall coordinate with Consultant, other subconsuitants,
the City, and Caltrans to prepare responses for their respective areas of
responsibility. A draft version of the complete responses shall be prepared
for submittal to the City, Caltrans, and FHWA, via Caltrans. Revisions shall
be made subsequent to review by these entities.
1.17.10 Prepare Final EA/EIR
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The environmental subconsultant will prepare a Draft LA/EIR, including
revisions based on responses to comments received during the public
review period, for submittal to the City, Caltrans, and FHWA (via Caltrans)
for review.
A Final EAlEIR shall be prepared for submittal to FHWA {via Caltrans) for
review and approval. As part of the process for the Final EA/EIR,
Consultant shaA prepare response letters to agencies that submitted
comments on the Draft EAlEIR, prepare and file a Notice of Determination
(NOD), and,`rf desired by FHWA, prepare a Finding of No Signfipnt Impact
(FONSI) far the EA component of the Final EA/EIR. The environmental
subconsultant shall provide 50 hard copies, a master photo ready copy and
a CD ROM containing the approved F~4/EIR to the City of Chula Vista.
1.17.11 Public Hearings
The environmental subconsultant's Project Manager, as well as relevant
technical staff, shall be avalable for up to three (3) public hearings or
meetings.
1.17.12 Environmental Permits
1.17.12.1 ACOE Nationwide Permit (404)
The environmental subconsultant shall prepare an ACOE Section
404 nationwide permit, if a 404 permit is required. The
Subconsultant shall prepare and submit the application package;
containing an application fora 404 permit, cover letter, appropriate
supporting documents, required graphics and pre-construction
notification (PCN).
1.17.12.2 CDFG Streambed Alteration Agreement (1601)
The environmental subconsultant shall prepare and submit a
Section 1601 Streambed Alteration Agreement request to the
CDFG for project impacts to areas under CDFG jurisdiction. The
package shall contain an appliption for the 1601 permit, cover
letter, and appropriate supporting documents.
1.17.12.3 RWQCB Water Quality Certification (401)
The environmental subconsultant shall prepare and submit a 401
Water Quality Certification application to the RWQCB if a Section
404 ACOE permit is required. The package shall contain the
application for 401 certification, cover letter and appropriate
supporting documents.
2.0 Final Design (Task 8.A.2)
Once Consultant has received approval of the type selection and environmental
clearance, Consultant, can begin final design. This task includes the development of
the construction ready plans, spec cations and estimate (PS8E). Specifications and
detals shall be prepared in English units in a fortnatcompatible with AutoCAD 2000 or
above. All plan view layout sheets shall be developed in accordance with Cityof Chula
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V'~sta CADD standards. Detail sheets shall be completed in a uniform format consistent
with industry standards. Consultantwill provide submittals at the 65%, 95°~ and 100%
levels.
2.1 Project Management and Administration
This task includes project management and administration during the final
design phase as noted above.
2.2 Project Meetings
Up to six Team meetings with the City of Chula vista are assumed during this
phase. These will beheld at the City's office approximately every month. The
following table provides our assumption for meeting attendance:
Meefin Fran Na me
g
Description Simon Kimley EDAW Tierra ICTU+A Geocon Chang
Won Nom
Team Meetin #1 X X X X X X X
Team Meetin #2 X X
Team Meetin 113 X X
65% Design X X X
Review
95% Design X X X X X X X
Review
100% Design X X X
Review
Totals: 6 6 2 2 4 2 2
2.3 Final Foundation Report
Prepare a report presenting Consultant's findings and Consultant's
conclusions and recommendations regarding the geotechnical aspects of
constructing the proposed bridge and widening. Recommended foundation
design criteria including bottom of footing elevations and bearing capacities
or pile tip elevations and lateral pile capacities shall be included. The report
shall be prepared in accordance with Caltrans Guidelines for Foundation
Investigation and Reports, version 1.2. A Log of Test Borings sheet in
Caltrans format (but transferred to a City title block) shall also be provided.
Furthermore, recommended grading spec'fiications, temporary slope criteria,
liquefaction evaluation, groundwater conditions, seismic design criteria,
retaining wall design criteria, excavation characteristics including any
necessary over excavation and re-compaction areas or embankment
surcharges, R-values of subgrade material and the structural section of
each road segment using the latest traffic index shall be included in the
report.
2.4 Bridge Design and Detailing
This task includes the design and detailing of the bridge based on Caltrans
manuals and procedures. Areplacement six span cast-in-placed prestressed
concrete box girder bridge alternative as the baseline in estimating our design
scope is assumed. The bridge is also assumed to include two stages with a
closure pour near the center median. The design effort for other alternatives
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may require a revision toConsultant scope and compensation.
The design effort for a widening of the existing bridge to add standard
shoulders, sidewalks and barrier railing has not been specifically estimated;
however, Consultant believes that the cost will be sim8ar to the replacement
alternative. Using Caltrans design rates as a guideline; a replacement
bridge is roughly 2.2 times more efficient for design based on hisiorical data
for design cost vs. construction cost. Given a rough estimate of the bridge
construction cost of about $3.4 million and $6,9 million for the rehabilitation
and replacement altemafives, respectively, the rehabilitation altemaGve
design cost would be within 10% of the replacement alternative.
2.4.1. Prepare the bridge design calculations based on Caltrans Bridge
Design Specfications LFD Version, Dated Apn12000 (with revisions
available on he Caltrans Publications web site). The design
calculations and details shall also follow the guidelines in the current
Caltrans Bridge Design Aids, Bridge Memo to Designers and Bridge
Design Details (versions avalable on he Caltrans Publications web
site).
2.4.2. Prepare seismic analysis and design in accordance with Caltrans
SDC version 1.3.
2.4.3. Prepare "unchecked" bridge plans. Bridge plans are assumed to
inGude the following sheets:
Sheet #_ _ Sheet Name
i __ General Plan
2 _
Structure Plan No. i
3 Structure Plan No. 2
4 Deck Contours
5 Foundation Plan
6 Sta e 1 Construction Plan
7 Sta e 2 Construction Plan
8 Brid a Removal Plan
9 Abutment 1 La ut
10 Abutment 2 La of
11 Abutment Details No. 1
12 Abutment Detar7s No. 2
13 Bent Details No 1
14 Bent DetaDs No 2
75 Bent Defai/s No 3
16 T ical Section
17 Girder La out No. i
18 Girder La out No. 2
19 GinierDetails No i
20 Girder Details No 2
21 Hin a Details No. 1
22 Hin a Details No. 2
23 Miscellaneous Details
24 Joint Seal Details
25 Barrier and Railin Details
26 A roach Stab/Drains a Details
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2.5
27 L of Test Borin s No. 7
28 L of Test Borin No. 2
Bridge Removal and Phasing Plans
Bridge removal and phasing plans will be included in the bridge design plan
set. These sheets will include details for the bridge removal sequence in
coordination with the traffic staging plans .The plan is included with the sheet
list in task 2.4 above.
~ 2.fi Grading Plans
Grading plans shall be developed for the area of bridge and roadway
construction. These plans shall include cross-sections ofthe creek consistent
wfth the channel grading plans including maintenance roads and trails. They
shall also show the specific details required to grade the approach roadway up
to the bridge abutments and any transition work needed to tie-in with the
general channel section. The anticipated sheet list is as follows:
Sheet# Sheet Name
1 Gredin Plan No 1
2 Gredin Plan No 2
3 Gredin Sections
4 Gredin Details
2.7 Roadway Improvements
2.8
Roadway improvement plans shall include pavement sections, sidewalk /
curb and gutter, driveway modifications and relocations, storm drains, utility
locations, and other above ground appurtenances. The anticipated sheet list
is as follows:
Sheet # Sheet Name
_
1 Plan and Profile No 1
2 Plan and Profile No 2
3 Plan and Pro61e No 3
4 Plan and Profile No 4 -
5 T ical Sections
6 Details.
Traffic Control (Detour) Plans
Traffic conVol plans shall include staging of the project - assuming two lanes
open at all times (except speck closures allowed by the project
specifications). The anticipated sheet list is as follows:
Sheet # Sheet Name
1 Traffic Control Details No. 1
2 Treffic Control Details No. 2
3 Treffic Control Details No. 3
4 Traffic Control Details No. 4
5 Traffic Control Detar7s No. 5
6 Traffic Control Details No. 6
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-2.9 Signing and Striping
~ 2.10
The signing and striping plan sheets will be prepared. Consultant anticipates
six sheets for this task The anticipated sheet list is as follows;
Sheet # Sheet Name
1 Si nin and Stri in Details No. f
2 Si nin and Stri in Details No. 2
3 Si nin and Stri in Details No. 3
4 Si nin and Stri in Details No. 4
5 S' nin and Stri in Details No. 5
6 Si nin and SGi in Detar7s No. 6
Utility Relocations
Consultant may assume that the dry utilty _(ovefiead phone, overhead
electrical and gas) relocation plans will be wmpleted by the respective utility
companies, Consultant shall reference these relocations in the improvement
plans or on the bridge foundation plans and in the project specifications.
Consultant shall prepare a letter to each potential uplity company asking for
the location of their facilities and will assist with the coordination of any
relocation plans developed by the utility companies.
Both Parties assume that no wet util'~ties (potable water, reclaimed water or
sanitary sewer) are attached to the existing bridge. This scope of work does
not incude the addition of any of these systems to the bridge. Consultant shall
coordinate with the County, SDG&E and the water districts to verity that there
are no proposed utilities along the bridge. Notwithstanding the Forgoing,
Consultant shall include the imodfigtion or relocation of the existing stone
d2in system at the southern abutment and near the north approach.
1,
-' 2.11 Landsgping / Hardscaping and Imgation Plans
This task includes the preparation of planting, irrigation, erosion control and
hardscape plans. A palette of native and/or low water use trees, shrubs,
vines and groundcovers shall be selected based on design criteria
established by the City and the environmental requirements of Sweetwater
River. Plant materials shall be selected to minimize water use, reduce
maintenance requirements, maintain sight Gearances, enhance the
community character, and meet the requirements and guidelines
established by the governing agencies. Where maximum heights and/or
sizes for plant materials must be controlled for sight clearances and other
safety features, this shall be achieved through the natural growth pattern of
the selected plants rather than a reliance on continual maintenance to
control the plant size and height.
Existing plant materials shall be preserved and protected, when feasible. A
survey of existing trees and shrubs shall be prepared to include location,
type, size and general health. This information shall be evaluated and
incorporated into the final design as appropriate.
Irrigation systems shall be designed to minimize overspray and runoff.
Irrigation water and associated drainage shall be contained within the
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planted areas to avoid slick roadway, crosswalk and sidewalk surfaces
2.11.1. Visit the project site to identify site speck issues, photograph
the site, and take a soil sample for horticultural analysis.
Consultant shall also identify the general locations of plant
materials, identify any special treatments to meet mitigation
requirements, and illustrate a sample of the proposed irrigation
system. Plant materials shall be selected to meet specfic
functional, aesthetic, maintenance, drought tolerance, site and
environmental conditions. specfic planting techniques shall be
identified. Irrigation discussions shall include temporary vs.
permanent systems, availability of reclaimed water, water
application methods, water and electrical connections, and
equipment.
2.11.2. Prepare final construdion documents for the planting, irrigation
erosion conVOl and hardscape. The planting plans shall identify
the species and location of all proposed plant materials. A plant
material legend shall include the botanical and common
names, quantities, container size and minimum height and
spread of the plants at the time of installation. The irrigation
plans shall identify the locations of the irrigation heads, main
and lateral lines, valves, water meters, backflow preventers,
controllers and other appurtenances to ensure 10D°k coverage
of the irrigation system. The sprinkler schedule shall identify
the types of head, diameter of throw, and required operating
pressure. Consultant shall coordinate with the City of Chula
Vista for electrical connections for the irrigation controllers.
Planting and irrigation detail sheets shall also be prepared. A
preliminary sheet list includes the following:
Sheet# Sheet Name
1 Site Plan No 1
2 Site Plan No 2
3 Sde Plan No 3
4 Hardsca Plan No: 1
5 Hardsca Plan No. 2
6 Nardsca Details
7 Irri aSon Plan No. ]
8 Irrf anon Plan No. 2
9 I 'anon Plan No. 3
10 Irri aSon Detar7s
1 ] PlanSn Plan No. ]
12 Plantin Plan No. 2
13 P1anBn Plan No. 3
]4 Landsca a Le end
75 Landsca a Details
2.12 Erosion Control /Construction Phase BMP's
ConsWction phase erosion control BMP's shall be shown and detailed in
aceordance with the City's standard of practice. This work shall be
coordinated with the City's NPDES specialist A Storm Water Pollution
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Prevention Plan (SWPPP) and post construction BMP's shall be included.
The anticipated sheet list is as follows:
X2.13
r 2.14
~„s• 2.12.15
K~ l '
2.16
2.17
2.18
Sheet # Sheet Name
1 SWPPP Details No 1
2 SWPPP Details No 2
3 SWPPP Details No 3
4 SWPPP Details No 4
Traffic Signal Modifiptions
Traffic signal modfication design plans shall be prepared for the two traffic
signals along W11ow Street including Sweetwater Road and Bonita Road.
The anticipated sheet list is as follows:
Sheet # Sheet Name
~ 1 Signal Details No 1
~ 2 Signal Details No 2
Street Lighting
A street lighting plan will be prepared for W81ow Street between Sweetwater
Road and Bonita Road. Consultant anticipates one sheet for the lighting
location and one sheet of details. The anticipated sheet list is as follows:
Sheet # Sheet Name
~ 1 _ Lighting Details No 1
2 Lighting Details No 2
Legal Description, Right-of--Way Plats, Easement Documents
There will not be any legal descriptions or right-of-way plats required for this
project.
QA/t1C (65%, 95% and 100%)
An in-house (]A/C,C review shall be performed by Consultant's Project
Manager and/or the Principal-in-Change for each design submittal,
including subconsuitants' work, to assure ahigh-quality and complete
design package. Consultant will also perform a detailed plan review and
independent design check of the bridge design as noted in Task 2.20.
Spec'rf'igbons
Special provisions for the project shall be prepared for the 95% and 100%
submittal levels. Special provisions covering the bridge related
improvements shall follow the 2002 version of the Caltrans Standard
Specifications and standard special provisions (dual units).
66% PS&E.Submittal
The 65% Design Submittal shall include all bridge plans, fully completed but
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"unchecked", civil plans and landscape plans developed tc a 65% design level.
It shall also include an updated engineers estimate. The submittal shall be
made to the City and ('rf desired) to the County of San Diego, Caltrans
District and Structures Local Assistance. Consultant may assume
distribution of up to 10 full-size plans and 10 half-siza plans on bond.
2.19 Review and Respond to Comments
Consultants team shall review and respond, in writing, to all comments
received from the City Chula Vista, Caltrans and the County of San Diego.
Consultant shall also review and respond, in writing, to comments received
from the effected utility companies.
2.20 Bridge Independent Check
A complete independent check shall be done on the bridge design and detals
and by an engineer who was not involved with the initial design. This
"checker" shall provide astand-alone set of calculations that are based on the
65% design details and a complete red-line, yellow mark set of reviewed
plans. The "checker" comments shall be resolved with the designer and
revisions incorporated in the 95% submittal.
2.21 Quantities, Estimate and Bid Item List
Quantities shall be calculated and independentlycheckedlor each major item
of work in accordance with the procedures in Section 11 ofthe Caltrans Bridge
Design Aids. Items typically bld on a lump-sum basis (landscaping, irrigation,
bridge removal and prestressing) shall be quantified by individual component
Once the quantities have been resolved, a unit price shall be applied based on
the current Caltrans Cost Data, local and site specfic conditions and
engineering judgment The resulting estimate shall be factored up to include
mobilization, contingency and inflation factors (as appropriate). A bid item list
shall be provided for the Citys use in the bid documents.
2.22 95% PSBE Submittal
The 95°!° PSB,E submittal shall incude all plan sheets in a completed format,
special provisions and the engineer's estimate. Consultant shall also provide
hydraulic piculations, scour calculations, bridge design piculations and
independent check calculations: The submittal shall be made to the City and
(if desired) to the County of San Diego and Caltrans (District and SWctures
Local Assistance). Consultant may assume distribution of up to 10 full-size
plans and 10 half-size plans on bond.
223 Review and Respond to Comments
Consultants team shall review and respond, in writing, to all comments
received from the City Chula Vsta, Caltrans and the County of San Diego.
Consultant shall also review and respond, in writing, to comments received
from the effected utility companies.
2.24 100% PSBE Submittal
The 100% PS&E submittal shall include bid ready plans, specifications and
engineer's estimate based on comments received from the 95% submittal.
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Consultant shall also provide a resident engineer's pending file with copies of
the quantity summary sheets, bridge 4-scale plots and other data to be
transferred from design to construction. The submittal shall be made to the
City and (if desired) to the County of San Diego, Caltrans District and
Structures Local Assistance. Consultant may assume distribution of up to
10 full-size plans and 10 half-size plans on bond.
Upon approval of the 100% submittal, final deliverable shall include a CD
with the project design file(s) along with one set of wet signed and stamped
24" X 36" mylars.
3.0 Bidding and Construction Support (Task 8.A.3)
If requested by City, Consultant shall provide construction supportservices that incude
monthly meetings, bid support, survey datum control, construction observation of
critipi phases ofwork and as-built plan detailing. ConsultanPs scope and fee estimate
for these services shall be re-evaluated upon the completion of the project final design.
B. Date for Commencement of Consultant Services:
()Same as Effective Date of Agreement
(X) Other:
Preliminary Engineering and NEPA/CEQA Environmental Documentation Same as Effective
Date of Agreement.
Final Design and Construction Support as authorized by the Director of General Services or
his appointee
C. Dates or Time Limits for Delivery of Deliverables:
Milestone Duration orlon Da
1.Prelimina En inearin 175 from Notice to Proceed NTP
2 Environmental A royal 636 from NTP
3. 65% PS&E 120 from 2
4. 95% PSBE 60 from 3
5. 100% PSBE 40 from 4
D. Date for completion of all Consultant services:
No more than three years from the initial notice to proceed or completion of all tasks to the
satisfaction of the City.
9. Insurance Requirements:
(X) Statutory Workers Compensation Insurance
(X) Employer's Liability Insurance coverage: $1,000,ODO.
(X) Commercial General Liability Insurance: $1,000,000.
() Ertors and Omissions insurance: None Required (included in Commercial General Liability
coverage).
CV/Simon Wong -Willow St Bridge Rehab
Page 35
7-40
(X) Errors and Omissions Insurance: $250,000 (not included in Commercial General Liability
coverage).
10. Materials Required to be Supplied by City to Consultant: NONE
11. Compensation:
A. ()Single Fixed Fee Arrangement
B. ()Phased Fixed Fee Arrangement.
C. (X) Hourly Rate Arrangement
For performance of the Defined Services by Consultant as herein required, City shall pay Consultant
for the productive hours of time spent by Consultant in the performance of said Services, at the rates or
amounts set forth in the Rate Schedule herelnbelow according to the following terms and conditions:
(1) (X) Not-to-F~cceed Limitation on Time and Materials Arrangement
Notwithstanding the expenditure by Consultant of time and materials in excess of
said Maximum Compensation amount, Consultant agrees that Consultant will perform each
Task set forth in the Defined Services herein required of Consultant for the following
amounts
Task 8.A.1 - $613,894.00
Task S.A.2 - $484,620.00
Task 8.A.3 - $83,377.00
n,,,Cc. ~,..rl-
~„~e~~tr%5N
3,x'4.:.: £ 4,.. s7~ S~ ~9"~
These amounts include all Materials, and other"reimbursables" ("Maximum Compensation").
Said additional work shall not be performed until authorized by the Director of General
Services or appointee in writing.
Rate Schedule
(Consultant and subconsuttant hourly rates set forth in Exhibit B)
12. Materials Reimbursement Arrangement
For the cost of out of pocket expenses incurred by Consultant in the performance of services herein
required, City shall pay Consultant at the rates or amounts set forth in Exhibit B, "Willow SVeet ODC
Assumptions"
For Travel and Subsistence, costs shall be reimbursed at the rates specified by the Department of
Personnel Administration.
CV/Simon Wong-Willow St Bridge Rehab Page 36
7-41
13. Contract Administrators:
City: Roberta Yano P.E.
Consultant: Mark Creveling P.E.
9968 Hibert Street, Suite 202
San Diego, CA 92131
Voice Phone (B58) 566-3113
Fax Phone (858) 566-6844
14. Liquidated Damages Rate: N/A
( ) $_ per day.
( )Other.
15. Statement of Economic Interests, Consultant Reporting Categories, per Conflict of Interest Code:
(X) Not Applicable. Not an FPPC Filer.
Q FPPC Filer
Category No. 1. Investments and sources of income
Category No. 2. Interests in real property.
() Category No. 3. Investments, interest in peal property and sources of income
subject to the regulatory, permit or licensing authority of the department.
Q Category No. 4. Investments in business entities and sources of income which
engage in land development, construction orthe acquisition or sale of real property.
Q Category No. 5. Investments in business entities and sources of income of the type
which, within the past two years, have contracted with the City of Chula Vista
(Redevelopment Agency) to provide services, supplies, materials, machinery or
equipment.
Q Category No. 6. Investments in business entities and sources of income of the type
which, within the past two years, have contracted with the designated employee's
department to provide services, supplies, materials, machinery or equipment.
Category No. 7. Business positions
()List "Consultant Associates" interests in real property within 2 radial miles of Project Property
any:
CV/Simon Wong -Willow St Bridge Rehab
Page 37
7-42
16. ()Consultant is Real Estate Broker and/or Salesman
17. Permitted Subconsultants:
Kimley Hom & Associates
Edaw, Inc.
Tierra Environmental Services
Chang Consultants
KTU+A
Geocon, Inc.
Paragraphs 1.C-G, 6, 7, t 0, 12-15, and 17 of this Agreement shall be incorporated into all subconsultant
agreements with a compensation amount over $25,000.
Consultant shall also give consideration to DBE firms as specfied in 23 CFR 172.5(e) and AppendixA to
Part 26 of49 CFR, in Exhibit ] 01 of the State's Local Assistance Procedures Manual. Evidence must be
presented of "good faith" effort, when applicable.
17. Bill Processing:
A. Consultant's Billing to be submitted for fhe following period of time:
(X) Monthly
( )Quarterly
( ) Other:_
B. Day of the Period for submission of Consultant's Billing
( ) Frst of the Month
( )15th Day of each Month
( )End of the Month
( )Other:
C. City's Account Numbers:
Task 8.A.1 - $613,894. (Grant/Diftrans)
Task 8.A.2 - $484,620. (GranUDiftrens)
Task 8.A.3 - $83,377. (GrantlDiRrans)
_ _._
18. Security for Performance
( )Performance Bond, $
( )Letter of Credit, $
( )Other Security:
Type:
Amount: $
()Retention. tf this space is checked, then noiwithstandingnther provisions to the contrary requiring
the payment of compensation to the Consultant sooner, the City shall be entitled to retain, at their
CV/Simon Wong -Willow St Bridge Rehab
Page 38
7-43
option, either the following "Retention Percentage" or "Retention Amount" until the City determines
that the Retention Release Event, listed below, has occurred:
(X) Retention Percentage: 10%
( )Retention Amount: $
Reiention Release Event:
(X) Completion of each individual Task.
( )Other.
CVISimon Wong- Willow St Bridge Rehab
Page 39
7-44
Exhibit B
to
Agreement between
City of Chula Vista
and
Simon Wong Engineering, Inc
CV/Simon Wong -Willow St Bridge Rehab
Page 40
7-45
City of Cnaa lfiua
Ntmw Street BM1ege ever eie Sweerwelvaryer
Jwe a. Z0~
Simon Wong Engineering Amount PerceMagi
Fee Subtotal 5772,833
ODCs 56,000
Total Fee 5178 833 29%
Kimley-Hom and Associates Amount Percantapr
Fee Subtotal 579,800
ODCS 520,900
Total Fee 57OD TDD 76%
EDAW Amoum Pen;entag
Fee Subtotal 5155,701
ODCs 57,350
Total Fee 5763 057 27°
Geocon Ina Amount Percerdag~
Fee Subtotal 515,360
ODC's 540.000
Total Fee 555,360 9;
KTU+A Amount Percentapi
Fee Subtotal 532,708
ODC's
Total Fee 532 708 59
Chang ConsWtants Amount Percerdapi
Fee Subtotal 533,852
ODCs
Total Fee 533 852 6%
Tierra Environmental Amount Percentage
Fee Subtotal 547,8gp
ODC's 57,510
Total Fee 549 3911 8%
Team Totals Amount
Fee Subtotal 5538,734
ODC's 575,760
Total Fee 5673 8%
Notes:
1. The lees shown above ere basee on 2D0.5 hourly rates,
J
'pl',i
7-46
Gty a117uJa vats
VAIwv Sheet eritlge orer tK Swaetwalm (liver
Jule 9.3005
Simon Wong Engineering Amount Percentage
Fee Subtotal 5255,378
'. ODC's 58,000
Total Fee 5264,378 60%
~, Kimley-Hem and Associates Amount Percentage
'~I Fee Subtotal 5127,775
ODCs 55,700
Total Fee St33 476 30°b
EDAW Amount Percentage
Fee Subtotal
ODC's
Total Fee
Geoeon Ina Amount Percentage
Fee Sublolai 58,948
ODC's
Total Fee 58,948 2°~
KTU+A Amount Percentage
Fee Subtotal 533,000
ODC's
Total Fee 533,000 7Y.
Chang Consultants Amount Percentage
Fee Subtotal 5936
ODCs
Total Fee 5936 0%
Tierra Environmental Amount Percentage
Fee Subtotal
ODC's
Total Fee
Team Totals Amount
Fee Subotal 5426,038
ooc•s slaaoo
Sub ToWI 5440,736 ~~
Rate Adjustmern (18.3%) $43,882
Total Fee - 5464,626
dates:
t. The fees Mown aEOVe are Eaaetl on 2005 houty rates. Atl}uNnvnl for 2007 fnai tlpi0n matle
assuming a t0.0% hourly role atljusimenl fw mst o! frvinp (6% for 2 years).
7-47
as a area vote
Nmw suer t-itlgy ow Ne Sweatwmer Rirm
Jura 9.2W8
Simon Wong Engineering Amount PerceMaga
Fee Subtotal 557,321
ODC's sn.oob
Total Pee 574,321 1110°h
Klmley-Nora and Associates Amount Percentage
Fee Subtotal
ODC's
Total Fee
EDAW Amount Percentage
Fee SubtoW
ODCs
ToW Fea
Geocon Inc Amount Percentage
Fee SubtoW
ODCs
Total Fee'
KTII*A Amount Percantagel
Fee Subtotal ''~
ODCs I
Total Fee
Cbang Consultanb< Amount Percentage
Fee Subtotal
ODC's
Total Fee
Tiara Environmental Amount Percentage
Fee Subtotal
ODCs
Total Fee
Team Totals Amount
Fee Subtotal 551,321 ~'
oDCs sn,oog
Sub Total 574,321
Rate AdjusMent (15.8°/) 59,057
Total Fee 583,377
Notes:
1. Tne Tess drown above a.e payee on 200.5 poury rap;a. ~uslmml Ira 2008 mnsVUCeion matla
eayurninB an averepe 15.8% poorly rate atljusunent fa met of Gvine (s% fora yeen).
7-48
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Willow Street ODC Assumptions
June 9, 2008
Prelimina Desi n Phase Final Desi n Phase Construction Phase
Mileage Mileage Mileage
90 mi !meeting 90 mi I meebng 90 mi /meeting
20 meetings 2D meetings 12 meetings
50.34 I mi 5612.00 50.34 / mi 5612.00 50.34 / mi 5612.00
Graphics Calculations Meeting Documents
812x11 @0.10/ea 812x11@0.10/ea 812x11@0.10/ea
4 reports 4 sets 5 sets
120 p each 300 p each 30 p each
3 submittals 5144.00 3 submittals 5360.00 12 submittals 5180.00
11x17 @0.30/ea 11x17 @0.30/ea 11x17 @0.30/ea
4 reports 4 sets 5 sets
20 p each 20 p each 60 p each
3 submittals 572.00 3 submittals $72.00 6 submittals 5540.00
8 12 x 11 color @0.50/ea 8 1/2 x t t color @O.501ea 8 12 x 11 cllor @0.50/ea
4 reports 4 sets 5 sets
20 p each 20 p each 5 p each
3 submittals Si20.00 3 submittals 5120.00 6 submittals 575.00
Plans Plans ConsWGion Plans
Half S¢e Plans @0.30/ea Half S¢e Plans @0.30%a Half Size Plans @0.30/ea
3 alternatives 20 sets 10 sets
20 sheets 60 sheets 60 sheets
2 submittals / 10 sources 5360.00 4 submittals 51,440.00 4 submittals 5720.00
FuA Size @.51.Slsheet Full Size @ 51.5/sheaf Full S¢e @ S1.S/sheet
3 alternatives 15 sets 5 sets
20 sheets 80 sheets ~ 80 sheets
2 submittals! 15 sources 52,700.00 3 submittals 55,400.00 4 submittals 52,400.00
Deliveries Deliveries Support Services
Local Lopl _
20 @ 525/ea 5500.00 20 @ 525/ea S500.00 Survey 53,000.00
Civil 54,000.00
FedEx Fed6r ~ Geoleehnipl 53,000.00
10 @ 5301ea 5300.00 1D @ 530/ea 5300.00 Landscape 53,000.00
Presentation Boards Presentation Boards
Color Plots @5lea Color Plots @5/ea
total t0 SSO.OD total 10 550.00
Mounting @101ea 5100.00 Mounting @10/ea 5100.00
Delivery 5700.00 Delivery 5700.00
Total = 55,058.00 Sub Total = 59.054.00 Sub Total = 577,527.0()
For Prelimina Desi n ODC Sa = 5 6,000.00 Final Desi n ODC Sa = 5 9,000.00 For Construction ODC Sa = S 17,000.00
Notes:
t. Printing and reproduction at actual cost for 200 copies or greater.
7-51
ATT~C~fENT ~'
FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND
SIMON WONG ENGINEERING, INC. FOR
ENGINEERING AND PROJECT MANAGEMENT SERVICES
FOR THE WILLOW STREET BRIDGE REHABILITATION PROJECT
RECITALS
WHEREAS, the City and Simon Wong Engineering Inc. (consultant) entered into an agreement dated
June 21, 2005, for providing project management, project administration, preliminary engineering, final
engineering and construction support services, as well as create NEPA/CEQA environmental documentation.
WHEREAS, Consultant has proposed addtional work that will accomplish the City's objective of
replacing the Willow Street Bridge; and
WHEREAS, the City wishes to change the scope of work to reflect the additional work under the
agreement with the terms and conditions of this Agreement;
NOW, THEREFORE, BE IT RESOLVED that the City and Consultant do hereby mutually agree as
folows:
1. Modify Exhibit A, Section 8, Scope of Work and Schedule, subsection A. Detailed Scope of Work and
Section 11 Compensation as follows:
1.0 Preliminary Engineering (Task 8Ja.1)-Additional Scope
Addtional preliminary design phase of the project includes the development of the
project design up to the 3D% design level. Included in this phase are the Project
Report, environmental documentation, visual study, geotechnical investigation,
hydraulic studies, bridge type selection and 30% design details. The project shall be
developed in english units and shall be in compliance with Caltrans design criteria,
memos and specifications.
1.18 Project Report Support
This phase of the project will focus on developing the most appropriate
replacement strategy and obtaining a consensus for project development. This
phase will develop a 3-lane baseline and ultimate 4lane alternatives. Plans
shall include a bridge general plan and a roadway plan and profile sheet.
These may include:
Replace with a 3-lane bridge, 8' shoulders and 5' sidewalk, Width = 60'.
• Open alternative -Develop and study one additional replacement
alternative that includes a vadation on alignment and lane configuration.
Potential evaluation criteria will likely include:
• Hydraulic Performance
• Deck Geometry (Width)
• Traffic Capacity (ADT)
• Right-of-Way Impacts
Potential Environmental Issues
Preliminary cost estimates shall be developed using current unitcost data and
a general plan level quantity take-off. Details shall include a bridge general
plan and a roadway plan and profile sheet for each alternative.
7-52
1.181 HEC/RAS Analysis (Hydraulic Study)
A HEC/RAS analysis shall be performed forthe additional above alternatives.
The results ofthis analysis shall providewatersurface elevations atthe bridge
and upstream for the 2, 50 and 100-year events along with the corresponding
flow volume and velocities.
The hydraulic analysis shall also be completed for any storm drain facilities
affected by the project.
1.182 Preliminary Geotechnical Study
A Foundation Report (PFR) shall be prepared in conjunction with the
Hydraulic Study. The PFR will present general geology and subsurface
conditions, seismic evaluation, liquefaction, scour, corrosion, preliminary
foundation recommendations
1.163 Bridge Type Selection (Formal)
This task includes the development of the preferced bridge alternative for the
sfte. A bridge type selection report shall be developed to formal'¢e the bridge
type, materials, span arrangement, constraints, foundations, aesthesis and
construction methods. This document shall be prepared in accordance with
CalVans Memo to Designers 1-29.
1.184 Traffic Study
Traffic analysis shall be completed for the intersection at Bonita Road, the
intersection at Sweetwater Road and on Willow Street The analysis shall
include studies for both the curtent traffic volume and the 2030 projections.
• Bicycle and Equestrian Traffic
An analysis shall be completed for the bicycle and equestrian options
within the bridge scope.
A Traffic Study shall be processed and approved through the City of
Chula Vista. The following are assumed for this task:
• Two (2) submittals to the City of Chula Vista
1.185 VisuallmpactAssessment
The environmental consultant's staff shall prepare a Visual Impact
Assessment (VIA) that evaluates off sight landscaping, concept
plans and graphics for focused community workshops.
2.0 Final Design (Task 8.A.2)- Replace
2.4.1 Prepare the bridge design calculations l_FRD Version, implemented October
2006. The design calculations and details shall also follow the guidelines in
the curcent Caltrans Bridge Design Aids, Bridge Memo to Designers and.
Bridge Design Details
7-53
3.0 Bidding and Construction Support (Task 8.A.3)-Additional Scope
If requested by City, Consultant shall provide construction support services that include
monthly meetings, bid support, survey datum control, construction observation of
critical phases of work and as-buik plan detailing. Consultant's scope and fee estimate
for these services shall be reevaluated upon the completion ofthe project final design.
11. Amendment Compensation:
A. ()Single Fixed Fee Arrangement.
B. ()Phased Fixed Fee Arrangement.
C. (X) Houdy Rate Arrangement
For performance of the Defined Services by Consultant as herein required, City shall pay Consultant
for the productive hours of time spent by Consultant in the performance df said Services, at the rates or
amounts set forth in the Rate Schedule hereinbelow according to the following terms and conditions:
{1) {X) Not-to-Exceed Limitation on Time and Materials Arrangement
Notwithstanding the expenditure by Consultant of time and materials in excess of
said Maximum Compensation amount, Consultant agrees that Consultant will perform each
Task set forth in the Defined Services herein required of Consultant for the following
amounts not to exceed a total amount:
Orioinal Aoreement
Task 8.A.1 - $613,894.00
Task 8.A.2 - $484,620.D0
Task 8.A.3 - 583.377.00
Amendment Aoreement
Task 8.A.1 -$434,816.00
Task 8.A.2 - $301,107.00
Task B.A 3 - 521.338.00
Sub Total
Task 8.A.1~1,048,710.00
Task B.A.2 - $785,727.00
Task 8A.3-$104.715.00
$1,181,891.00
$757,261.00
$1,939,152.00
These amounts include all Materials, and other"reimbursables" ("Maximum Compensation").
Said additional work shall not be performed until authorized by the Director of Engineering
or appointee in writing.
13. Contract Administrator:
City: Jose Luis Gomez P.E., P.L.S.
Department of Public Works - Engineering
276 Fourth Avenue
Chula Vista, CA 91910
Consultant: Mark Creveling, P.E.
9968 Hibert Street, Suite 202
San Diego, CA 92131
Voice Phone (858) 566-3113
Fax Phone (858) 566-6844
3
7-54
SIGNATURE PAGE
FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND
SIMON WONG ENGINEERING, INC.
ENGINEERING AND PROJECT MANAGEMENT SERVICES
FOR THE WILLOW STREET BRIDGE REHABILITATION PROJECT
IN WITNESS WHEREOF, City and Consultant have executed this Agreement thereby indicating that
they have read and understood same, and indicate their full and complete consent to its terms:
Dated: //~l..rj'/~ f City of Chula Vista
by:
Cheryl Cox ayo
Attest:
0
hnnna Nnrric City Clerk
Simon Wong En ineering, Inc
/{ /,f /,~
~~ .%
By: ~...__._--
M~ark Creveling"P.E.
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7-55
Dated: ! Z5 ~'S
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March 4, 2013
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
Attention: Jose Gomez
SIMON WONG ENG/NEERING
Subject: WILLOW STREET BRIDGE -ADDENDUM No. 2
Dear Jose:
At your request, we have prepared the following scope of work and fee proposal for additional
services for the Willow Street Bridge project. This work includes adjustment in the scope of
work identified during the final design phase and construction support phase that were not
anticipated in our initial or Addendum No. 1 scope of work and fees.
This request is the result of unanticipated design items and necessary environmental
notifications due to new environmental regulations. This request also covers construction
support services that were not requested by the City in the original scope or addressed in
Addendum No. 1. The attached scope of work includes a detailed description of the additional
services. A brief summary of the major components of the addendum for Simon Wong
Engineering and our subconsultants is as follows:
Simon Wong Engineering
Additional time and effort is required to coordinate and manage the environmental permitting
and design team. Additional meetings are also required for the coordination of the additional
scope final design items including the permitting for the potholing and additional geotechnical
borings. Finally, the decision to re-package the waterline and the bridge project into a single
project added additional coordination effort. Some specific additional tasks include:
The bridge alternative selected for final design is more complex than that originally
scoped in Addendum No. 1. Because the bridge must be constructed in stages to avoid
a prolonged closure of Willow Street, the selected bridge alternative is comprised of two
bridges with different widths and varying depth due to site constraints. The Stage 1
bridge is supported on single column bents. The Stage 2 bridge is supported on two
column bents. Therefore, design for two separate bridges is required. In addition,
special seismic considerations and detailings are required to link the two bridges such
that they behave as one structural system under seismic loading and under liquefied soil
conditions.
• Based on the site grading plans at the 50% completion level, designs for non-standard
retaining walls and wingwall are required on the east side of the bridge.
9968 Hibert Street, 2n° Floor • San Diego, CA 92131 • (858) 566-3113 • FAX (858) 566-6844
7-56
City of Chula Vista
Attenfion.~ Jose Gomez
Willow Street Bridge -Addendum No. 2
March 4, 2013
Page 2
• The design of a steel sheet pile wall with anchors is required for scour protection of the
northern embankment during large flood events. The sheet pile wall is necessary
because the use of conventional riprap for embankment protection encroaches into an
environmentally sensitive area.
• At the City's request, SWE performed a visual inspection of the pedestrian bridge on the
multi-purpose path and provided a report of findings and recommendations for
rehabilitation. SWE will also be assisting the City with technical specifications for the
timber decking replacement and decking connection details.
• Existing culverts used for drainage from the south side of Bonita Road are being
replaced with atwo-cell reinforced concrete box culvert. SWE will assist the City with
technical specifications and coordination of the precast segment of the culvert.
• A constructability review of the 95% Plans, Specifications, and Estimate will be
performed to determine whether any design features will be a challenge for construction.
• Construction support services provided during the bid and construction phases include
bid support, meetings, construction observation during critical phases of work,
responses to formal Requests for Information, review of construction submittals, and as-
built plan detailing.
Kimley-Horn and Associates
Specific additional services included the following tasks:
• The development of a Traffic Management Plan is necessary to inform motorists and the
surrounding community of the construction of this project and to manage incidents and
traffic detours as they arise.
• In review of the roadway improvement plans at the 65% completion level, the City
required that the Water Quality Technical Memorandum be updated to address the post-
construction BMPs"due to the project boundaries being extended beyond that covered in
the original memorandum.
• Two existing water transmission lines intersecting the bridge must be relocated to avoid
interference with the new bridge foundation and be lowered to avoid scour in a large
flood event. In the new design of the waterlines, special detailing of the components is
required by the owners of the waterlines because they are not available in the standard
details.
• A SWPPP and an erosion control plan are required for the waterline relocation plans
which were originally determined to be a stand-alone set of plans for bid and
construction. After reassessment the project, the City determined that it is optimal to
combine the waterline relocation construction, and the bridge replacement construction
as one bid package. Regulations do not allow a project to have two SWPPPs so a
combined SWPPP and erosion control plans were developed for the combined projects.
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City of Chuta Vista
Attention: Jose Gomez
Willow Street Bridge -Addendum No. 2
March 4, 2013
Page 3
AECOM (formerly EDAW)
Specific additional services included the following tasks:
• Current environmental regulations require that notifications be submitted to the resource
agencies to inform them of potholing activities and soil boring activities within the
Sweetwater River.
• The U.S. Army Corps of Engineers disagreed with the jurisdictional delineation
previously performed for this project and required that the project site be re-surveyed
and the jurisdictional delineation be revised. As a result of the new survey, the habitat
mapping must be revised and the new information be issued in an addendum to the
CEQA Initial Study/Mitigated Negative Declaration.
• The submittal and processing of the environmental permit applications will require
additional meetings with the resources agencies and coordination with the City, the
design team, and the resource agencies.
• Environmental documents require that environmental monitoring be performed during
construction to ensure that the environmental regulations are adhered to during the
construction process.
Geocon
Specific additional services included the following tasks:
Additional soil borings and soils tests are required to determine the design parameters
for the sheet pile wall and to determine the composition of the soil to the design pile.
depth.
• A dewatering analysis is required to determine the dewatering rate for the area
excavated during the installation of the waterlines.
Chang Consultants
Specific additional services included the following tasks:
• An application to FEMA for a Conditional Letter of Map Revision (CLOMR) for the
Sweetwater River is required.
A detailed compilation of the scope of work changes based on our approved contract is
attached. The fee estimate for these items is also attached.
Our total Addendum No. 2 fee request is as follows:
Phase 1 -Preliminary Engineering $0.00
Phase 2 -Final Design $352,740.00
Phase 3 -Construction Support $256,988.00
Total Addendum No. 2 $609,728.00
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City of Chula Vista
Attention: Jose Gomez
Willow Streef Bndge -Addendum No. 2
March 4, 2013
Page 4
Simon Wong Engineering appreciates this opportunity to continue working with the City of
Chula Vista on this bridge replacement project. Please call if you have any questions.
Sincerely,
~wc o-~=
James Frost
Principal
Simon Wong Engineering
JF:nv
att.
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THE ATTACHED AGREEMENT HAS BEEN REVIEWED
AND APPROVED AS TO FORM BY THE CITY
ATTORNEY'S OFFICE AND WILL BE
FORMALLY SIGNED UPON A~~OVAL BY
Attorney
Dated: ~ ~D t ,3
SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND
SIMON WONG ENGINEERING
FOR
ENGINEERING AND PROJECT MANAGEMENT SERVICES
FOR THE WILLOW STREET BRIDGE REPLACEMENT PROJECT
7-60
SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND
SIMON WONG ENGINEERING, INC. FOR
ENGINEERING AND PROJECT MANAGEMENT SERVICES
FOR THE WILLOW STREET BRIDGE REPLACEMENT PROJECT
RECITALS
WHEREAS, the City and Simon Wong Engineering Inc. (Consultant) entered into an agreement dated
June 21, 2005, for providing project management, project administration, preliminary engineering, final
engineering and construction support services, as well as create NEPA/CEQA environmental documentation.
WHEREAS, the City Council approved the First Amendment to said agreement for replacement of the
Willow Street Bridge;
WHEREAS, Consultant has proposed additional costs resulting from unanticipated design items,
necessary environmental notifications, and needed construction support that were not expected in the initial
or First Amendment scope of work and fees; and
WHEREAS, the City wishes to increase the costs associated with some of the items from the scope
of work identified in said agreement to reflect the additional time and effort required to ensure completion of
the Willow Street Bridge Replacement project under the agreement;
NOW, THEREFORE, BE IT RESOLVED that the City and Consultant do hereby mutually agree as
follows:
1. Modify The First Amendment to the Agreement Between The City of Chula Vista and Simon Wong
Engineering, Inc. for Engineering and Project Management Services for the Willow Street Bridge
Rehabilitation Project, Exhibit A, Section 11, Compensation to read as follows:
11. Amendment Compensation:
A. ()Single Fixed Fee Arrangement.
B. ()Phased Fixed Fee Arrangement.
C. (X) Hourly Rate Arrangement
For performance of the Def ned Services by Consultant as herein required, City shall pay Consultant
for the productive hours of time spent by Consultant in the performance of said Services, at the rates
or amounts set forth in the Rate Schedule hereinbelow according to the following terms and
conditions:
(1) (X) Not-to-Exceed Limitation on Time and Materials Arrangement
Notwithstanding the expenditure by Consultant of time and materials in excess of
said Maximum Compensation amount, Consultant agrees that Consultant will
perform each Task set forth in the Defined Services herein required of Consultant
for the following amounts not to exceed a total amount:
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Original Agreement 1~' Amendment Agreement 2nd Amendment Agreement
Task 8.A.1 - $613,894.00 Task 8.A.1 - $434,816.00 Task 8.A.1 8
Task 8.A.2 - $484,620.00 Task 8.A.2 - $301,107.00 Task 8.A.2 - $352,740.00
Task 8.A.3 - $83.377.00 Task 8.A.3 - $21 338.00 Task S.A.3 - $256.988.00
$1,181,891.00
$757,261.00
$609,728.00
New Contract Amount (Base + First and Second Amendments) _ $2,548,880.00
These amounts include all Materials, and other "reimbursables" ("Maximum Compensation"). Said additional
work shall not be performed until authorized by the Director of Engineering or appointee in writing.
[Signature Page Follows]
7-62
SIGNATURE PAGE
SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND
SIMON WONG ENGINEERING, INC. FOR
ENGINEERING AND PROJECT MANAGEMENT SERVICES
FOR THE WILLOW STREET BRIDGE REPLACEMENT PROJECT
IN WITNESS WHEREOF, City and Consultant have executed this Agreementtherebyincticating that
they have read and understood same, and indicate their full and complete consent to its terms:
Dated: CITY OF CHULA VISTA
Attest:
Donna Norris, City Clerk
Approved as to form:
Glen R. Googins, City Attorney
Dated:
By:
Cheryl Cox, Mayor
SIMON WONG ENGINEERING, INC
By:
Mark Creveling P.E.
J:\Survey\STL Projects\STI261 (Willow Br.) & $TL364 (Water Line Relo.)\STL261 (Willow Street Britlge)\COUncil Agentlap013 2ntl Amentlment -Simon Wong Agreement\2ntl
Amentlment Simon Wang Agreement 3-13-2013 (Dratt).tloc
7-63
RESOLUTION NO. 2013-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A SECOND AMENDMENT TO
THE EXISTING AGREEMENT BETWEEN THE CITY OF
CHULA VISTA AND SIMON WONG ENGINEERING INC.,
FOR THE WILLOW STREET BRIDGE REPLACEMENT
PROJECT
WHEREAS, on June 21, 2005, by Resolution 2005-210, the City Council approved an
agreement with Simon Wong Engineering Inc. in the amount of $1,181,891 for environmental
and engineering services required for the rehabilitation or replacement of Willow Street Bridge;
and
WHEREAS, on January 27, 2009, by Resolution 2009-014, the City Council approved
the First Amendment to the existing agreement that increased the total amount to $1,939,152 for
replacement of the Willow Street Bridge; and
WHEREAS, during the performance of the contract it was determined that certain design
items, environmental notifications, and construction support, not anticipated in the initial or First
Amendment scope of work, are required to ensure completion of the Willow Street Bridge
Replacement project; and
WHEREAS, Simon Wong Engineering Inc.'s engineering team has been responsive to
City issues and project needs, and staff is satisfied with their performance; and
WHEREAS, staff recommends that the Simon Wong Engineering Inc. agreement be
amended to increase the contract by $609,728, resulting in a total contract amount of $2,548,880.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby waive the consultant selection process and approve a Second Amendment to
the existing agreement between the City of Chula Vista and Simon Wong Engineering Inc. for
the Willow Street Bridge Replacement Project.
Presented by:
Richard A. Hopkins
Director of Public Works
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