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HomeMy WebLinkAboutReso 2013-049RESOLUTION NO. 2013-049 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING LICENSE, MAINTENANCE AND CONSULTANT SERVICE AGREEMENTS WITH ACCELA, INC., TO UPGRADE: PERMITS PLUS TO ACCELA AUTOMATION, VELOCITY HALL TO ACCELA CITIZEN ACCESS, ACCELA WIRELESS TO ACCELA MOBILE OFFICE, AND ACCELA GIS TO THE LATEST VERSION; WAIVING THE FORMAL CONSULTANT SELECTION PROCESS; AUTHORIZING AND DIRECTING THE MAYOR TO SIGN THE AGREEMENTS; AND APPROPRIATING FUNDS ACCORDINGLY WHEREAS, the City has responsibility for processing applications and permits for projects and land development within City boundaries; and WHEREAS, in 1991 City purchased Permits Plus© automation software for processing such applications and permits, and has continued to utilize and upgrade this software to meet City's development processing needs; and WHEREAS, evolutions in technology and software require that the existing systems be upgraded from: Permits Plus to Accela Automation, Velocity Hall to Accela Citizen Access, Accela Wireless to Accela Mobile Office, and Accela GIS to the latest version in order to enable the City to streamline, expand and improve delivery of online services to the public, and allow for integration with other local jurisdictions; and WHEREAS, the cost of the upgrade will be funded from the Development Services Fund with revenues generated from the 2011 Development Services Fee Study rates that were set to recover certain non-labor, amortized costs that include a Permits System Upgrade; and WHEREAS, it is impractical for the City to solicit bids from third-party vendors because it would be costly, require a considerable amount of added time for internal staff to educate a third party and would eliminate the ability create inter-agency agreements with other jurisdictions in the region using Accela, Inc. software. NOW, THEREFORE, BE IT RESOLVED that the City Council of City of Chula Vista does hereby waive the formal consultant selection process, approve the license, maintenance and consultant services agreements between the City and Accela, Inc. to upgrade: Permits Plus to Accela Automation, Velocity Hall to Accela Citizen Access, Accela Wireless to Accela Mobile Office and Accela GIS to the latest version, each agreement in the form presented, as may have been modified by the Council prior to its approval, and with such minor modifications as may be required or approved by the City Attorney, copies of which shall be kept on file in the Office of the City Clerk, and authorize and direct the Mayor to execute each of the three approved agreements. Resolution No. 2013-049 Page No. 2 BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby amend the Fiscal Yeaz 2012/2013 Development Services Fund budget to reflect the appropriation of $677,175 to the Development Services Fund's Supplies and Services category from the available Development Services Fund reserves. Presented Approved as to form by Y ary H ]bert, .E., A CP Glen R. oogins Assistant City anager/Director of rney Development Services PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, Califomia, this 26th day of March 2013 by the following vote: AYES: Councilmembers: Bensoussan, Ramirez, Salas and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: Aguilaz ATTEST: ~, ,~ ~~~ Donna R. Norris, CMC, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) Cheryl Cox, Ma or I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2013-049 was duly passed, approved, and adopted by the City Council at a regulaz meeting of the Chula Vista City Council held on the 26th day of Mazch 2013. Executed this 26th day of March 2013 /f-~i7~cL ~ ~l r~~4~S.~L Donna R. Norris, CMC, City Clerk