HomeMy WebLinkAbout2013/03/26 Item 06CITY COUNCIL
AGENDA STATEMENT
~~~ CITY OF
CHUTAVISfA
03/26/2013 Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE AMENDMENT TO THE
REGIONAL COMMUNICATIONS SYSTEM
PARTICIPATING AGENCY AGREEMENT AND
AUTHORIZING THE MAXOR TO EXECUTE THE
AGREEMENT ON BEI~~I,~OF THE CITY
SUBMITTED BY: CHIEF OF POLICE ~`~'
FIRE CHIEF ~~ Gam''
REVIEWED BY: CITY MANAGER ~LO~, ,.a'Yi/
4/STHS VOTE: YES X NO
SUMMARY
On August 7, 2012, the County Board of Supervisors approved to extend the Regional
Communications System (RCS) Participating Agency Agreement between the County of
San Diego and participating cities and jurisdictions from April 1, 2013 to March 31, 2016.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California
Environmental Quality Act (CEQA) and it has been determined that the activity is not a
"Project" as defined under Section 15378 of the State CEQA Guidelines because it will not
result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3)
of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no
environmental review is necessary.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not Applicable.
6-1
03/26/2013, Item
Page 2 of 2
DISCUSSION
The Regional Communications System (RCS) provides public safety and public service
radio communications service to San Diego County, Imperial County, 24 incorporated
cities, and a multitude of other local, state, federal and tribal government agencies in the
San Diego County/Imperial County Region. On Mazch 7, 1995, the San Diego County
Board of Supervisors approved the RCS Participating Agency Agreement, which formally
implemented the RCS and established the governance, administration, method of funding,
and costs of a regional radio system to provide communications services to public safety
and public service agencies operating in San Diego County and Imperial County. The term
of the agreement was for 15 years from March 7, 1995 to March 6, 2010. On May 5, 2009,
the San Diego County Board of Supervisors approved the term extension of the RCS
Participating Agency Agreement for three yeazs from Mazch 7, 2010 to March 31, 2013.
On August 7, 2012, on the recommendation of the RCS Board of Directors, the San Diego
County Board of Supervisors approved an amendment to extend the term of the RCS
Participating Agency Agreement for an additional three yeazs from April 1, 2013 to Mazch
31, 2016. All other terms of the agreement will remain unchanged. The RCS is in the
planning stages to replace the regional public safety communications system. The
planning and implementation of a new system will take several yeazs to complete. The
additional three years will provide County staff and the RCS Boazd of Directors additional
time to continue planning efforts for the replacement of the system and to develop a new
participating agency agreement.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is
not site specific and consequently the 500-foot rule found in California Code of
Regulations section 18704.2(x)(1) is not applicable to this decision. Staff is not
independently awaze, nor has staff been informed by any City Councilmember, of any
other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
Approval of this resolution will result in authorizing the Mayor to sign the Regional
Communications System Participating Agency Agreement. The County of San Diego
assesses a network operating cost of $26.50 per radio per month, which is approximately a
$225,000 annual cost for the City. Because this cost is already included in the adopted
budget, there is no net fiscal impact to the General Fund by approving the agreement.
ONGOING FISCAL IMPACT
The radio network operating cost in subsequent yeazs will be considered as part of the
normal budget process.
ATTACHMENTS
Attachment A: RCS Amendment to the Memorandum of Agreement between the County
of San Diego & Participating Cities dated August 7, 2012
Attachment B: RCS Agreement between the County of San Diego & Participating Cities
dated March 7, 1995
Prepared by: Jonathan Alegre, Principal Managemen[Analyst, Police/Fire Department
6-2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE AMENDMENT TO THE
REGIONAL COMMUNICATIONS SYSTEM PARTICIPATING
AGENCY AGREEMENT AND AUTHORIZING THE MAYOR
TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY
WHEREAS, on March 7, 1995, the San Diego County Board of Supervisors approved the
RCS Participating Agency Agreement, which formally implemented the RCS and established the
governance, administration, method of funding, and costs of a regional radio system to provide
communications services to public safety and public service agencies operating in San Diego
County and Imperial County; and
WHEREAS, the Regional Communications System (RCS) provides public safety and
public service radio communications service to San Diego County, Imperial County, 24
incorporated cities, and a multitude of other local, state, federal and tribal government agencies
in the San Diego County/Imperial County Region; and
WHEREAS, the City of Chula Vista has participated in the Regional Communications System
since March 2000; and
WHEREAS, on August 7, 2012, the County Board of Supervisors approved to extend the
Regional Communications System Participating Agency Agreement between the County of San
Diego and participating cities and jurisdictions from April 1, 2013 to March 31, 2016; and
WHEREAS, all other terms of the agreement will remain unchanged.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it approves the amendment to the Regional Communications System Participating
Agency Agreement, between the City, County of San Diego, participating cities and
jurisdictions, in the form presented, as may have been modified by the Council prior to its
approval and with such minor modifications as may be required or approved by the City
Attorney, a copy of which shall be kept on file in the Office of the City Clerk, and authorizes and
directs the Mayor to execute same.
Presented by: Approved as to form by:
David Bejarano
Police Chief
s~ ,,
g. ~ ~ L,,u,,,t~-~ `~-~-~'~' ~
Atton y
David Hanneman
Fire Chief
6-3
THE ATTACHED AGREEMENT HAS BEEN REVIEWED
AND APPROVED AS TO FORM BY THE CITY
ATTORNEY'S OFFICE AND WILL BE
FORMALLY SIGNED UPON APPROVAL BY
THE CITY COUNCIL
,~
en R' oogins ~Iv-. ~~.w.eA.. ~}-~,.~lC-( t~
City Attorney U
Dated: ~~~ 2
AMENDFMENT TO MEMORANDUM OF AGREEMENT
DATED AS OF MARCH 7, 1995
BETWEEN
THE COUNTY OF SAN DIEGO AND
PARTICIPATING CITIES AND JURISDICTIONS
REGARDING THE IMPLEMENTATION, GOVERNANCE,
METHOD OF FUNDING AND COSTS OF A
REGIONAL RADIO SYSTEM
PROVIDING COMMUNICATION SERVICES
TO PUBLIC SAFETY AND PUBLIC SERVICE AGENCIES
OPERATING IN SAN DIEGO COUNTY AND IMPERIAL COUNTY
(THE CITY OF CHULA)
6-4
ATTACHMENT A
AMENDMENT TO THE MEMORANDUM OF AGREEMENT DATED AS OF
MARCH 7, 1995, BETWEEN THE COUNTY OF SAN DIEGO AND
PARTICIPATING CITIES AND JURISDICTIONS REGARDING THE
IMPLEMENTATION, GOVERNANCE, METHOD OF FUNDING AND COSTS OF A"
REGIONAL RADIO SYSTEM PROVIDING COMMUNICATION SERVICES TO
PUBLIC SAFETY AND PUBLIC SERVICE AGENCIES OPERATING 1N SAN
DIEGO COUNTY AND IMPERIAL COUNTY
THIS AMENDMENT to that Memorandum of Agreement dated as of March 7,
1995, providing for the establishment, governance and funding of a regional radio system..
providing communication services to public safety and public service agencies operating
in San Diego County and Imperial County is entered into as of August 7, 2012, between
the County of San Diego and the parties listed in Exhibit A as follows:
RECITALS
Whereas, pursuant to a Memorandum of Agreement ("RCS Agreement") dated as
of March 7, 1995, the parties established the Regional Communications System ("RCS)
and provided for its governance azid funding; and
Whereas, other jurisdictions have become parties to the RCS Agreement; and
Whereas, the term of the RCS Agreement is 15 yeazs from March 7, 1995, and
will therefore expire March 6, 2010; and
Whereas, the term of the RCS Agreement was extended for three yeazs from
March 6, 2010 to March 31, 2013; and
Whereas, the present parties to the RCS Agreement desire to extend the term of
the RCS Agreement for another three more yeazs to terminate March 31, 2016;
i NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Section 20 of the RCS Agreement is amended by substituting the following
language:
This Agreement shall terminate Mazch 31, 2016.
2. In all other respects, the RCS Agreement shall remain the same.
IN WITNESS THEREOF, the parties hereto have affixed their signature on the attached ,
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
IN WITNESS WHEREOF, the party hereto does affix his/her signature.
COUNTY OF SAN DIEGO
Board of Supervisors Approval
Date $' ~' ii
CITY OF CARLSBAD
Council Approval
Date:... _... ;...__, _.._-,
CTTY OF CHULA VISTA
Council Approval.
Date .a _ _.
CITY OF CORONADO
' CouncilApproval
Date: - _:_.. -..,
CITY OF DEL MAR
Council Approval
Date:
By. - ~'~„ ~ ~LZ
Thomas T. Pastuszka
Clerk of the Board of Supervisors
By_ --_ _- __ _ __
Mayor
By:._ .. _ _ _ _ .
Mayo. ; _ L _ ...
By . __-_ - _... _
Mayor
BY=--_-_ - __ _ .__...__ __. --- __ ..
Mayon
__ _....__.. .._._..._~ _._._.._. . _...__ .._______.-6-.6
August 7, 2012
Pagel
,.
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
CITX OF EL CAJON
Council Approval
Date: _ _ _ _
CITY OF ENCINLTAS
Council Approval
Date: _- - _- __ __
CITY OF ESCONDIDO
Council Approval
Date: __ _ __:-_ ,.. __ .- .....
CITY OF IMPERIAL BEACH
Council Approval
Date: -_- _ _ ._ . _,
CITY OF LA MESA
Council Approval
Date: --
BY - .. __
- Mayor -__
By _ - _ _. _.__ °__ --
Mayor
_-
y, _ -. __ -- ~...
Mayor
sy, - _ _ -- --"
1VLayor
By
Mayor
5
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
CITY OF LEMON GROVE
Council Approval
Date:
CTCY OF NATIONAL CITY
Council Approval
Date
CITY OF OCEANSIDE
Council Approval
Date•
CTTY OF POWAY
Council Approval:
Date:
CITY OF SAN MARCOS
Council Approval
Date:, _ - _ _
By.--,- ---_ _ __. ,. _ ~.
Mayor
sy -- ~ _ T,~ _ _ .,
__.
Mayor
sy _ __ _. ___ ~ ~.:
Mayor
By _-
Mayor
sy _
__
-Mayor
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
CITY OF SANTEE
Council Approval
Date: _
CITY OF SOLANA BEACH
Council Approval
Date:._
CITY OF VISTA
Council Approval
..Date: _ ___
STATE OF CALIFORNIA
CALIFORNIA HIGHWAY PATROL
State of California Approval
Date•
By_-~ ____ ~_ _._ ~.
__
Mayor
BY _ _._~ ___ ,
Mayor -
- ---
Y'_ _- - ~_ _,-_
Mayor
August 7, 2012
Page 4
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
IMPERIAL VALLEY EMERGENCY
COMMUNICATIONS JPA
Board of Directors Approval
Date:,
NORTH COUNTY'DISPATCH JPA
Board of Directors Approval
Date . : -__ --- - - --
sy
BY--- -- ......_. _ ---------
HEARTLAND COMMUNICATIONS
FACILITY JPA
Board of Directors Approval
Date:. By.
MH2A CO5TA COMMUNITY
COLLEGE DISTRICT
Governing Authority Approval
Date: - ---_ - -___ _ __ `__ _ .: By
METROPOLITAN TRANSIT SYSTEM
Governing Authority Approval
Date: ______ _ __ _ _., By
-- _.._._6-10........ _
August 7, 2012
Page 5
v
's
I
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
NORTH COUNTY TRANSIT DISTRICT
Governing Authority Approval
Date: _ . _ _- __ BY
PADRE DAM WATER DISTRICT
District Council Approval
Date:. By ,_- w
SAN DIEGO UNIFIED PORT DISTRICT
Governing Authority Approval
Date: BY._ _ --
VIEJAS RE5ER'~ATION
FIRE DEPARTMENT
Governing Authority Approval
Dafe:
i __. _ _ ,
SANTEE SCHOOL DISTRICT
Governing Board Approval
Dated
sy
By_
. __ _. _ _
6=11 _
August 7, 2012
Page 6
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
ALPINE FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: BY
BONITA-SUNNYSIDE
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: __,._ _ _,.~_ _ ..
BORREGO SPRINGS
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date:
DEER SPRINGS
FII2E PROTECTION DISTRICT
Governing Authority Approval
Date:
JULIAN-CUYAMACA
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date:,..--- -- ----- _ __.,.
By._.~.._- _:____ .._ _ _._
By
By _ _ _
i
August 7, 2012
Page 7
k
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
LOWER SWEETWATER
FIRE PROTECTION DISTRICT
Governing Authority Approval
LAKESIDE
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date:
NORTH COUNTY°
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: ._-_ _ _ __
RANCHO SANTA FE
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: -- __ - -.
>.
By- -
By, _. _ ..
sy ~ _.
BY,- -
August 7, 2012
Page 8
F=1
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
RAMONA
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: _ _ _ ----
RURAL
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: _,
SAN MIGUEL CONSOLIDATED
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date:
VALLEY CENTER
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: -. -_ _. -;
By
sy .,.._._ _ _
By ~.
August 7, 2012
Page 9
-14 -.
ATTACHMENT A
Exhibit "A"
Amendment to the RCS Participating Agency Agreement
VISTA FIRE
FH2E PROTECTION DISTRICT
Governing Authority Approval
Date: ------_-._-___ _._..
NORTH COUNTY
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date:. _ ..
By
By,_.__- _-. --
August 7, 2012
Page 10
_ -.......6_1.5 _.. _ __ _._--
ATTACHMENT B
CONTRACT BETWEEN
THE CITY OF CHULA VISTA AND THE COUNTY OF 5AN DIEGO
This contract is between the City of Chula Vista (City) and the County of San
Diego (County) for use of the 800 MHz Regional Communications System
(RCS).
The City agrees to pay, the county of San Diego a total of $2,809,405 for full
partnership in the RCS. The. City will finance the payment with the county based
on a 14 year pay out at $29f's,000 r ear; ~ - ~ - --- -' ~ -
--------~y_ ..... .. - .
The City also agrees to,.participate in the RCS in acxordance with the terms and
cond'Rions set forth_~nth@ ~G~Sr.Memorandu,m of agreement (Attachment A}, with : .
the exceptionof-Seetiort471.22.-- --._..._.._..---- . ------- _.___ -----._ __.._
Regarding the exception, City is -not responsible for interest charges related to
past financing costs specified in Section 17.1.2.2.
l__/
APPROVAL:
County of San Diego
Thomas J. Pastuszka
Clerk of the Board of
Supervisors
Date: ~'• t Q . 00
Approved a..^.iy.'Dr autnorizec by the board
ofSupervi ors ct tha Coli~ty of San Diego
Oa, _: C ~Vttir,ute Ortler No..~2
THOM17 .J. 'ASTUSZKA
By rk th BoarS~ cf Sppervisors
Deputy Clerk
APPROVAL:
City of Chula Vista
IJ,~GLGG~~~i~rd .n
Shirleyq H
Mayor, Cily of Chula Vista
Date:
_ _ :, ~~,+iirr
pV ~,~'Gu"'W^ W
._ :.
s-is
ATTACHMENT B s,,,~ ~,,,,~,_,,,,~,,,,~,,,,y,
_ Participating Agency Agreement `'mom"~"`'"L'"
'~
IN WITNESS WHEREOF, the party hereto does affix his/her signature.
CITY OF CHUL4 V/STA
Council Approval
Date:
By ~'/r~w~i~.r%~/
SHI LEY NORTON
Titie: Mayor, City of CHULA VISTA
~, ~sss
Page 23
6-17
ATTACHMENT B e
i 1
San Diego County -Imperial County
Agreement
Between the County of San Diego and Participating Cities
and Jurisdictions Regarding the Implementation,
Governance, Method of Funding and Costs of a Regional
Radio System Providing Communication Services. to
Public Safety and Public Service Agencies Operating in
San Diego County and Imperial County.
March 7, 1995
s-ia
fiZegional Communications System
ATTACHMENT B
San Diego County -Imperial County
s~ o~yo cmmq•Imp.;.i co~My
rteybeW Camauniutbir SyNem
REGIONAL COMMUNICATIONS SYSTEM AGREEMENT
Table of Contents
SECTION SUMMARY pAr,E
1.. Purpose and Infenf ofAgreement 1
2.
....... Regional Communications System (RCS) Overview
.............................................................................. 1
...
3.
.......
Agreement Contingencies
................................................
............................. ................
2
4.
....... ..
RCS Participants
............................................
.................................. ...................
y
.....
5.
....... .
Additional Participants
............................................................................... ..............
2
.....
6.
.......
Performance Requirements
............................................................................... ......
.......
3
.......
.
7.
.....
RCS Access Priorities
.............................................................................. .
...
3
.......
8.
RCS Governance ..3........
9.
................. Roles and Responsibilities
.............................................................................. 4
..
10.
RCS Member Board .................
4
~ 11. RCS Board of Directors 5
12.
L ................ Representation on the RCS Board of Directors
.............................................................................. 7
....
13.
............
RCS Board of Directors Teens and Qua/~cations
..............................
........
................................... ...............
8
...........
14.
.. y
Atfendance and Partici ation b the Public
F ........
g
15. RCS Voting Requirements g
16. Department of lnformafion Services Support Staff Role 9
1T.
................. Agency Costs and CSA Benefit Charges
.............................................................................. 10
....
..
18.
.................
Point of Demarcation -Responsibility of Equipment
........................................................................... .
............
13
19: ...
Purchase of RCS:Compatib/e Equipment .................._
13
20.
................. Term ofAgreement; EntireAgreemenf
.............................................................................. 13
....
21.
.................
Agreement Modification
.............................................................................. ...............
13
..
22.
.................
Termination ofAgreement
.............................................................................. .................
14
...
23.
.................
Binding Arbitrafion
............................................................................ .
...............
14
Signatures ..
Authorizing Signatures of Governing Parties ...................
15 - 18
Exhibit "A" Pan`ies to the Agreemenf
Exhibit "B" Estimated Agency One-Time Costs (Voice and Data)
.................................................
Exhibit "C" .
Example of Estimated Post Agreement Stan`-up Costs ..................
Exhibit "D" RCS Governance Structure Flow Chart
6-19
ATTACHMENT B
San Diego County-Imperial County
~l
REGIONAL COMMUN/CATIONS SYSTEM
1.. Purpose and Intent of Agreement
1.1. This Memorandum of Agreement dated as of March 7, 1995, between the
parties named in Exhibit "A" and the County of San Diego, a political
subdivision of the State of California, provides for the development and
operation of a Regional Communications System (RCS) benefiting the
radio communication needs of public safety and public service agencies
operating in the counties of San Diego and Imperial.
1.2. Nothing in this Agreement is intended to.lessen participating member
jurisdictions' authority over and responsibility for events occuning within
theirjurisdiction.
1.3. In order to provide an alternate source of funding for agencies participating
in the RCS, the County of San Diego has formed Courtly Service Area
(CSA) 135 pursuant to Government Code (GC) Section 25210.1 et. seq.
1.4. For participating agencies deciding to use CSA 135 to fund their system
costs, the County intends to levy parcel charges according to benefit per
§25210.77a GC.
NOW THEREFORE, THE PARTIES HERETO AGREE A5 FOLLOWS:
2. Regional Communications System (RCS) Overview
2.1. The RCS will replace the participating public service and public safety
agencies' existing radio communication systems throughout San Diego and
Imperial counties with a modem, franked radio system.
2.2. The RCS will include a separate Mobile Data System (MDS) that will be
used to transmit data for regional public safety and public service users
over 800 MHz radio frequencies dedicated to that purpose. Participation in
the MDS is not mandatory, and the MDS wverage area will be subject to
agency participation.
2.3. The RCS shall provide effective and reliable radio communications for
routine infra-agency operatidns as well as interagency communications
throughout the region during mutual aid and disaster operations. Public
safety and public service agencies throughout the counties of San Diego
and Imperial will have the opportunity to join the RCS.
2.4. For the purposes of this Agreement, Public Safety and Public Service
agencies are defined to include:
-- ~
6-20
ATTACHMENT B - ~,~,,,~,~,_,,,p,,;,,~
Participating Agency Agreement '
' Kegioml Gemmuniotipe Sysbm
2.4.1. Public Safety includes ail law enforcement, fire service, EM5 and
disaster preparedness agencies in San Diego County and
Imperial County.
2.4.2. Publlc Service includes.the State of California Department of
Transportation (CALTRANS) District 11 and other participating
agencies in the counties of San Diego and Imperial whose
primary responsibility is providing cit¢ens with services other than
law enforcement, fire service and disaster preparedness.
2.5. All law enforcement, fire service; disaster preparedness and participating
public service agencies in San Diego County and Imperial County shall
... .have access to mutual aid communications capabilities.
2.6. Communications with agencies that have installed theirown 800 MHz radio
systems shall be facilitated via interfaces to the RCS -
3. Agreement Contingencies
- ~ 'This agreement is voidunless financing for the radio system infrastructure is
approved by the San Diego County Board of Supervisors and the necessary
financing closes. As to the County of Imperial, this Agreement shall terminate if a
CSA or other funding mechanism for communications purposes is not established
within two years of the date of this Agreement.
4. RCS Participants
4.1. The RCS shall be designed to support the requirements of San Diego and
Imperial county public safety and designated public service participants.
42. CALTRANS radio requirements shall be supported throughout District 11,
which includes the counties of San Diego and Imperial in their entirety.
4.3. All participants shall receive equitable representation on the Regional
Communications System Member Board (RCS Member Board) as set
forth in this AgreEment.
4.4. As part of implementing this agreement, participating agencies shall co-
license or transfer their currently allocated 800 MHz frequencies to the
County of San Diego for use in the RCS.
4.5. No actions by the RCS Board of Directors, by the County of San Diego or
by the County of Imperial may be so broad in nature that they negatively
affect or impact the operational or legal. integrity of its individual member
agencies.
5. Additional Participants
5.1. As system capacity permits, the RCS Board of Directors may approve
other agencies joining the RCS on a pse-by-case basis after the date of
this Agreement.
5.2. Priority consideration shall be given to agencies with licensed, public
~ safety/public service 800 MHz frequencies that can be co-licensed or trens-
March 7, 1995
Page 2
6-21
ATTACHMENT B
s.ow.aoc~-imp.~.iw~cy
Participating Agency Agreement.
rt.ew,r c~~.+ovo~.s,.s..,
ferred to the RCS, if such action can result in enhanced radio
communications capabilities for all participants.
6. Performance Requirements
6.1. The RCS shall be designed to provide a high level of service and
responsiveness, with region-wide coverage and capacity for all planned
users throughout the term of this Agreemend.
6.2. The RCS design objectives for the perfonnance of portable and mobile
voice and data radio equipment, and the quality of coverage provided shall
be determined by the RCS Board of Directors and appropriate County of
San Diego staff.
6.3.. The RCS shall be designed to meet the loading requirements of the
anticipated busiest hour for all planned users over the 1'rfe of the system.
6.4. The actual RCS coverage plan shall be determined by the RCS Board of
Directors.
7. RCS Access Priorities
7.1. In the event that all radio channels in the RCS are busy, users wanting to
speak shall be prioriiized as follows, regardless of how long they have been
waiting.
7.1.1. Priority One -Emergency /dentlflcatlon.
An Emergency Identifigtion is defined as the message received
when a public safety member calls for immediate assistance by
activating an emergency button or switch on the user radio
equipment.
7.1.2. Priority Two -Public Safety
7.1.2.1. Public Safety includes the normal daily radio
transmissions of law enforcement, fire service,
paramedic providers and disaster preparedness '
personnel using the RCS.
7.12.2. Public Safety also includes RCS users whose normal
lower priorities have been temporarily changed to'
resolve an unusual occurrence or large scale disaster.
7.1.3. Priority Three -Non-Public Safety, Special Event.
Non-Public Safety, Specal Event includes planned events
involving public service agency participants that are beyond the
scope of their normal daily operations.
7.1.4. Priority Four -Non-Public Safety, Regular.
Non-Public Safety, Regular includes the normal daily radio
transmissions of public service agencies using the system.
8. RCS Governance
March 7, 1995
Page 3
6-22
~~
ATTACHMENT B
Participating Agency Agreement
rsyw,.~ commuwaswi. Sy°f~
8.1. The overall goal in governing the RCS shall be to establish an operational
and management structure that will provide authority to participants during
the RCS's development and in the subsequent ongoing administration and
management throughout the term of this agreement. Exhibit °D° depicts an
RCS governance flowchart
8.2. The RCS Member Board and the RCS Board of Directors are established
by this Agreement, the duties and responsibilities of which are set forth in
§10 and §11.
8.3.1. Provide a structure which retains administration and fiscal
responsibility of the system in the control of the participating
agencies.
8.3.2. Allow the use of a CSA funding mechanism.
8.3.3. Establish an organization which facilitates decision making.
8.3.4. Leverage resources where appropriate.
8.3.5. Develop an organzation which will remain flexible and meet the
needs of the participants over the tens of the agreement.
9.
10.
8.3. The governance objectives include:
Roles and Responsibilities
As required by the Calffomia CSA law, the San Diego County Board of Supervisors
shall have ultimate legal and fiscal control over the RCS. Subject to such ultimate
control, the Board of Supervisors shall delegate the fiscal control and operational
administration of the RCS to the RCS Board of Directors.
RCS Member Board
10.1. Each of the parties to this Agreement desires to participate in the
governance of the RCS as a member of the Regional Communications
System Member Board to be formed under the provisions of this
Agreement.
10.2. The Regional Communications System Member Board shall have re-
sponsibility for, and shall provide administration of components of the RCS
that are common to all participating agencies.
10.3. Each participating agency shall appoint one representative to serve on the
RCS Member Board. Representatives to the RCS Member Board shall
serve at the pleasure of their respective appointing authority.
10.4. A participating jurisdiction with multiple agencies whose public safety and
service radio communication needs an; being met by the RCS shall be
entitled to one representative on the RCS Member Board for each type of
agency. (I. E., a participating city whose police and fire departments use
the RCS shall have a RCS Member Board representative from each
department.)
March 7, 1995
Page 4
6-23
ATTACHMENT B
$lp~pfdYpty-~TrOlY~rdpll}~
Participating Agency Agreement:
z.y~.i fammueiutans sy.cn,
,1 10.5. The RCS Member Board shall be responsible for recommending
operational changes and for participating in other committees, or in other
ways deemed appropriate by the RCS Board of Directors.
10.6. The RCS Member Board shall be.responsible for approving the annual
budget.
11. RCS Board of Directors
11.1. The RCS Board of Directors shall be composed of RCS representatives of
each type of participating public safety/public service agency.
11.2. Members of the RCS Board of Directors shall be determined in the
following manner, according to the type of agency.
11.2.1. San Diego County:
11.2.1.1. The delegate from the San Diego SherdPs Department
shall be the Sheriff or the Sheriffs designate.
11.2.1.2. The representative for the County of San Diego shall
be the Chief Administrative Officer (CAO) or the CAO's
designate, preferably from the Office of Disaster
Preparedness.
11.2.1.3. The municipal police representative shall be a police
chief or designate from RCS member agencies who
~ ) shall be selected by the San Diego County Police
Chiefs and Sheriff's Association.
11.2.1.4: The municipal fire representative shall be a fire chief or
designate from RCS member agencies who shall be
selected by the San Diego County Fire Chiefs
Association.
11.2.1.5. The fire district representative shall be a fire chief or
designate from RCS member agencies who "shall be
selected by the San Diego Courrty Chapter, Fire
Districts Association of California.
11.2..1.6. The North County Dispatch Joint Powers Authority
(JPA) representative shall be a fire chief or designate
from RCS member agencies who shall Lie selected by
the North County Dispatch JPA goveming body.
11.2.1.7. The Heartland Communications Facility JPA (HCFA}
representatives shall be designates from RCS member
agencies who shall be selected by the HCFA goveming
body.
11.2.2. Imperial County:
11.2.2.1. The delegate from the Imperial County Sheriffs Office
shall be the Sheriff or a designate.
March 7, 1995
Page 5
6-24
ATTACHMENT B
~soiy, c~,q-e~r.,mr~ny
Participating Agency Agreement"
_ Reyaul Ga~nmmiatiom syrem
~ 11.2.2..2. The representative for the County of Imperial shall be
the CAO or a designate.
11.2.2.3. The municipal police representative shall be a police
chief or designate from RCS member agendes who
shall be selected by the Imperial County Police Chiefs
Association.
11.2.2.4. The municipal fire representative shall be a fire chief or
designate from RCS member agencies who shall be
selected by the Imperial County Fre Chiefs
Association.
11.2.2.5. The fire district representative shall be a fire chief or
designate from RCS member agencies who shall be
selected by the Imperial County Chapter, Fire Districts
Assodation of California.
11.2.3. The representative for CALTRANS shall be a designate selected
by appropriate state authority.
11.2.4. This Agreement provides for the addition of two public service
members of the RCS Board of Directors, to be added when public
service agendes join the RCS.
11.3. The RCS Board of Directors shall be responsible for the overall
administration and direction of the RCS through interaction with the San
Diego County Board of Supervisors, the assigned San Diego County staff
and the RCS Member Bbard.
11.4. Specific responsibilities of the RCS Board of Directors shall indude:.
11.4.1. Formulating the annual budget and submitting it to the RCS
Member Board for approval.
11.4.2. Identifying participating agency needs and requirements.
11.4.3. Establishing subcommittees as necessary to ensure the
interests and concerns of each user agency are represented
and to ensure technical issues are thoroughly researched.
11.4.3.1. The RCS Board of Directors shall establish a
committee of MDS user agencies to administer the
MDS and to make appropriate recommendations.
11.4.3.2. If ell RCS user agencies are MDS participants,
administration of the MDS shall revert to the RCS
Board of Directors.
11.4.4. Monitoring the implementation of the RCS.
11.4.5. Reviewing and adopting recommendations regarding the
establishment of system priorfties and talk groups.
~ 11.4.6. Developing and approving RCS operating policies and proce-
dures.
March 7, 1995
Page 6
6-25
.~~
ATTACHMENT B
Participating Agency Agreement
SuaRpo Gamy"6npewlCounty
Rwwdc~~eae~.e»cm
12.
11.4.7. Overseeing the establishment.of long range plans.
11.4.8. Overseeing scheduled system reviews at intervals determined
by the RCS Board of Directors, but not to exceed three years.
11.4.9. Budgeting and approving the disbursement of money from all
CSA 135 funds.
11.4.10. Making recommendations to the San Diego County Board of
Directors regarding the inclusion of additional RCS participants.
11.4.11. Addressing concerns of participating agencies.
11.4.12. Adopting appropriate actions to adjust RCS policies or
procedures.
11.4.13. Adopting by-laws to govern the RCS Board of Director's
internal operations.
11.4.14. Meeting quarterly or more frequently, if necessary.
11.4.15. Appointing a new Chairperson annually.
11.4.ifi. Conducting an annual fiscal audit.
11.4.17. Conducting periodic RCS audRs.
11.4.18. Discharging other duties as required by statute.
Representation on the RCS Board of Directors
12.1. As of the date of this Agreemenrt, the following types of agencies shall be
represented by appointment to the RCS Board of Directors:
12.1.1. San Diego County:
12.1.1.1. Sherffs Department
12.1.1.2. County Representative (Office of Disaster
Preparedness)
12.1.1.3. Municipa[ Police
12.1.1.4. Municipal Fire
12.1.1.5. Fire Districts
12.1.1.8. North County Dispatch Joint Powers Authority
12.1.1.7. Heartland Communications Facility Joint Powers
Authority
12.1.2. Imperial County:
12.1.2.1. Sheriffs Department
12.1.2.2. County Representative
12.1.2.3. Municipal Police
12.1.2.4. Municipal Fire
March 7,'1995
Page 7
6-26
ATTACHMENT B
Participating Agency Agreement;
12.1.2.5. Fire Districts
12.1.3. CALTRANS
s,,,o~yo cW.,cr.•ic~y.
PMT fanmurieaYe„s Systan
12.1.4. Public Service agencies shall select two delegates at large.
13. RCS Board of Directors Terms and Qualifications
13.1. Terms for members of the RCS Board of Directors shall be determined by
their appointing authority. All members of the Board of Directors serve at
the pleasure of their respective appointing authority.
13.2. The appointing authority shall also select an altemate to the RCS Board of
Directors. Alternate members are encouraged to attend regular Board of
Directors meetings, but shall vote only in the absence of the regular
member.
13.3. Only representatives of agencies participating in the RCS may be selected
to the RCS Board of Directors.
13.4. The Chairperson and a Vce Chairperson of the RCS Board of Directors
shall be biannually elected by a majority vote of the Directors. During their
term, the Chairperson and Vce Chairperson shall serve at the discretion of
a majority of the Directors.
13.5. Attendance at Board of Directors meetings:
13.5.1. Members of the Board of Directors are expected to attend all
possible meetings to represent their group interests and to help
conduct RCS business. Arrangements should be made for the
altemate to attend in the absence of the primary representative.
13.5.2. To remain on the Board of Directors, a director may not exceed
more than three absences from regularly scheduled Board of
Directors meetings during a County of San Diego fiscal year
(July 1 through June 30).
13.5.3. If a director exceeds more than the allowable three absences in
a fiscal year, the Board of Directors shall request a replacement
from the appointing authority unless, because of extraordinary
circumstarices, the Board of Directors votes to allow one
additional absence.
13.5.4. Alternate directors shall be subject to the same requirements for
all meetings they are required to attend.
13.5.5. An absence by both the primary director and the altemate
director representing the same appointing authority shall be
counted against both parties.
13.5.6. By vote of the Board of Directors, a leave of absence may be
granted to a primary or altemate director for no more than 180
days. Only one leave of absence may be granted in any twelve
month period.
March 7, 1995
Page 8
6-27
-~
ATTACHMENT B
' - SaCL9e GOwty-ImpnblWm2y
Participating Agency Agreement
sowwtanemituwn~
13.5.7. Resignation from the Board of Directors shall be submitted in
writing to the chairperson and to the appointing authprity.
74. Attendance and Participation by the Public
14.1. Ralph M. Brown AcL All meetings of the RCS Board of Directors and
RCS Member Board shall be noticed and conducted in accordance with the
provisions of the Ralph M. Brown Ad (GC §54950 et seq.).
14.2. Local, state and federal representatives of public safety or service agencies
who are not parties to this Agreement may participate in RCS Board of
Directors, Member Board or committee meetings as members of the public,
but shall not have voting rights.
14.3.. Representatives from non-partiapating agencies may not serve in any
official capacity in respect to RCS administration, management or
operation.
15: RCS Voting Requirements
15.1. Members of the RCS Member Board, Board of Directors and committees
shall vote on all items on the basis of one vote per member.
15.2. A quorum for the conduct of business exists when a majority of the
members are present at Board of Directors, Member Board and other
committee meetings.
15.3. Actions on all boards and committees shall be determined by a majority
vote of members present at a meeting when a quorum exists.
15.4. An agency may not designate another agency to be its proxy.
15.5. In the case of RCS Board of Directors actions, the attemate delegate shall
only have a voting right in the absence of the regular delegate.
16. County of San Diego, Department of Information Services (DIS)
Support Staff Role
16.1. DIS staff shall serve as an advisory and staff function to the RCS Member
Board and RCS Board of Directors.
16.2. DIS staff shall manage the day-today operation of the RCS subject to
direction from and review by the RCS Board of Directors .
16.3. DIS staff shall provide support as necessary, but shall not have a voting
right on any business before the RCS Member Board, the RCS Board of
Directors, or any committees:
16.4. DIS staff shall pertomt the functions necessary to ensure that specific
system performance guarantees are maintained throughout the term of the
agreemerrt.
-16.5. As the manager and operator of the RCS, the Department of Information
Services shall have the responsibility to:
March 7, 1995
Paga 9
6-28
ATTACHMENT B
s,"vim rte,-impe+.icwm~.
Participating Agency Agreement:
wgew GommuNasbiu sy.c.m
16.5.1. Provide appropriate staff support to the RCS Board of Directors
as requested, within budgetary restraints.
16.5.2. Seek RCS Board of Directors approval of major policy decisions
related to the RCS.
16.5.3. Develop contracts with vendors and submff to RCS Board of
Directors for approval
16.5.4. Implement the regional 800 MHz public safety voice and data
radio systems.
16.5.5. Retain employees and agents.
16.5.6. Acquire, hold or dispose of property necessary to operate the
RCS.
16.5.7. Charge participating agencies for expenses incuned in ongoing
maintenance and operation of the RCS.
16.5.8. Implement policy.
16.5.9. Monitor and maintain RCS performance.
16.5.10. In conjunction with the RCS Board of Directors, develop and
recommend the annual RGS budget.
16.5.11. Reassign RCS priorities in extraordinary circumstances and
make emergency repairs as required.
i 6.5.12. Provide information and support as necessary to the RCS Board
of Directors.
16.5.13. Provide operating reports and technical information as necessary
to assist the RCS Board of Directors.
16.5.14. Establish and maintain accounts and records, including
personnel, property, financial, programmatic and other records
deemed necessary by the RCS Board of Directors to ensure
proper accounting for all ongoing operations and maintenance
costs.
16.5.15.. Use the records to justify any adjustment to agency benefit
charges.
16.6. The Director of DIS shall provide the RCS Board of Directors timely
advance notice of impending personnel changes affecting any
management staff assigned RCS responsibilities.
17. Agency Costs and CSA Benefit Charges
17.1. The Department of Information Services shall implement, manage and
operate the 600 MHz trunked radio backbone and microwave systems.
17.1.1. Costs for agencies participating at the time the RCS is
implemented are reflected in F~chibit "B". MDS participation
costs are separate from voice radio system costs.
March 7, 1995
Page 10
6-29
ATTACHMENT B
Participating Ageney Agreement.
;.,
wye°x Lanm"tde°[wro Sy°vm
17.1.2. Costs for agencies joining subsequent to the implementation of
the~RCS:
17.1.2.1. The County of San Diego shall assume the costs of
implementing.the voice and data radio backbone
systems in areas where agencies have not committed
to RCS partiapation.
17.1.2.1.1. RCS coverage in those areas shall meet
the requirements of the County of San
Diego.
17.1.2.1.2 Costs to enhance coverage to satisfy the
needs of an agency joining the RCS
subsequent to the original implementation
shall be the joining agency's responsibility.
17.1.2.2. An agency joining the RCS shall be responsible for
paying their original one-time costs as represented in
Exhibit "B°, plus financing costs that have incurred .
since the date of this Agreement. The RCS Board of
Directors shall reimburse appropriate financing
expenses to the County of San Diego in relation to
§17.1.2.3.
(>_? 4INP± F: hSantee derides to join the RCS aRerfive years o/
the 15 yearegreemeM have passed their costs will Include:
(1) theirestimated one-fine costs as shown !n Exhibit B' and,
(2J. associated financing costs for the first Eve years, as shown
in F~rhibit'C".
The RCS Board of Directors shall then reimburse the County of
San Diego forpnncipa! and financing expenses that resulted
because of Santee's absence during the Initial6ve years.)
17.1.2.3. An agency orjurisdiction that wants to join the RCS
must pay a proportional cost of the overall voice radio
backbone and microwave development investment.
If the agency orjurisdiction deades to use CSA 135
for funding, it must file an application with the San
Diego County Local Area Formation Commission
(LAFCO) to Join CSA 135. Each agency is
responsible for its own costs associated with the
LAFCO process.
17.1.2.4. Ali funds received from agencies joining the RCS shall
be deposited in the CSA 135 account for appropriate
distribution by the RCS Board of Directors.
17.2. The agency may use a funding method other than CSA 135 to pay for its
RCS origination and operating expenses.
March 7, 1995
Page 11
6-30
ATTACHMENT B
s."wy"cw.,ai•i~.iw,,,,ar
Participating Agency Agreement .
rsy~,r c,,,,m„"hare,,. syw„
17.3. Ongoing operations and maintenance costs shall be shared equally by the
participating agencies and shall be based on the established formula. (See
Exhibft "B")
17.4. Monthly Operating Fees
17.4.1. The costs of ongoing operations and maintenance of the franked
voice radio system, mobile data radio system and microwave
system shall be allocated to the participating agencies on a per
radio basis.
17.4.1.1. The cost per radio shall be limited to those radios used
on the RCS during normal operations.
17.4.1.2. Radios temporarily added by an agency to handle a
disaster or emergency shall not be a part of
determining the agency's ongoing RCS costs unless
the radios are retained for normal operations following
resolution of the disaster or emergency.
17.4.1.3. The costs of ongoing operations and maintenance on
the voice system and the mobile data system shall be
determined separately, since not all agencies will
decide to use both systems. Therefore, the monthly
operating fees for radios on each system may be
different.
17.4.2. After resolving which agencies are participating and determining
the actual number of radios to be included in each system (voice
and data), the cost per agency shall be finalized.
17.4.3. The final cost shall be in effect for a. period of one year and shall
be adjusted annually to reflect actual costs.
17.5. Reserve Funds in CSA 135 Account
17.5.1. One of the responsibilities of the RCS Board of Directors is to
budget the disbursement of money from the CSA 135 account.
17.5.2. All funds received by the County of San Diego from all RCS
participating agencies, for the purpose of funding the RCS shall
be deposited into the CSA 135 account.
17.5.3. Reserve funds, including interest, shall be maintained in the CSA
135 account for the purposes of contingencies and for RCS
upgrades and enhancements.
17.5.4. CSA 135 reserve funds can only be used for Regional
Communications System purposes and on approval of the RCS
Board of Directors by majority vote.
17.5.5. The RCS Board of Directors shall review CSA 135 fund levels
1 annually and take appropriate action.
17.6. CSA 135 Zone Option and Costs
March 7, 1995
Page 12
6-31
ATTACHMENT B
. .. ~ ~ Sin Lieyo toimry-enpN.~~„M,y
Participating Agency Agreement
wyaw ca,unumuum. sysrm
17.6.1. Each participating agency shall have the ability to customize their
own'CSA 135 requirements for other RCS components, including
user equipmerrt, communications center equipment and operating
costs, by developing a CSA zone.
17.6.2. Each agency establishing a zone shall have the responsibility to
develop an annual zone budget and zone benefR fee schedule.
17.6.3. The CSA funds generated within the zone may only be utif¢ed to
meet the requirements of that zone.
17.7. Unless otherwise agreed, maintenance of agency owned RCS equipment
shall be provided by Department of Information Services staff assigned to
the RCS. All associated maintenance costs shall be included as a part of
the agency monthly operating fees.
17.8. Maintenance and other costs assdciated with the provision of primary
commercial and back up 110/240 volt A. C. electrical power shall be the
responsibility of the agency.
17.9. Unless otherwise determined by separate agreement, each partiapating
agency shall be responsible for the costs assocated with connecting to the
RCS backbone from the point of demarcation to the agency radio system
equipment.
18. Point of Demarcation for Responsibility of Equipment
18.1. Unless otherwise determined by separate agreement, the demarcation
point between RCS responsibility and agency responsibility is the
microwave radio channel bank equipment termination blocks that are used,
to interconnect the agency radio consoles and other electronic devices
used for voice and data communications to the channel banks.
18.2.. Each participating agency shall be responsible for all costs associated with
their mobile.data system application development, user equipment and
integration from the point of demarcation.
19. Purchase of RCS Compatible Equipment
' 19.1. Each participating agency agrees to meet County of San Diego
specfications, incuding brands and models when appropriate, for
associated equipment used to interconnect to the RCS.
19.2. Participating agencies agree to submit specfications of radio system .
related equipment orders to County RCS staff to ensure compatibility
before purchase.
19.3. Associated equipment may be purchased through the County of San Diego
to insure compatibility and favored pricing.
20. Term of Agreement
The term of agreement is for fifteen years from the date of this Agreement.
21. Agreement Modification; Entire Agreement
March 7, 1995
Page 13
6-32
Participating Agency Agreement
ATTACHMENT B
san Okge faw,q-Mpat.i[our2y
rsynw ran,mu~.w~. sys.n~
21.1. This Agreement may only be amended in writing with the approval of the
governing bodies of all parties to this Agreement. Prior to processing an
amendment, a recommendation shall be requested from the RCS Board
of Directors.
21.2. This Agreement constitutes the entire agreement of the parties and any
previous oral or written agreements are superseded by this Agreement.
Subsequent agreements may be entered into with CALTRANS and the
County of Imperial concerning RCS matters.
22. Termination of Agreement
22.1. In order to terminate participation prior to the end of the fifteen year term,
the withdrawing agency must provide no less than a one year written notice
of intent to'terminate participation.
22.2. Termination shall be granted provided that the withdrawing party:
22.2.1: Returns to the RCS all equipment for value that the RCS Board of
Directors determines is required to maintain the RCS for all
remaining users; and,
22.2.2. If the termination compromises the legality of the CSA benefd
charges in the jurisdiction of the withdrawing agency, such
agency shall be responsible for the remaining debt payments
which would have aggregated from the CSA.
22.2.3. If an agency that brought frequencies to the RCS opts to
terminate, the RCS Board of Directors shall negotiate a
settlement that either returns the same or equivalent operable
frequencies, or provides equitable compensation if frequencies
are left with the RCS.
23. Arbitration
23.1. If settlement on an issue cannot be reached between the grieving or
terminating agency and the RCS Board of Directors, binding arbitration
shall be employed to reach a settlement.
23.2. The arbitrator shall be selected by mutual agreement of the RCS Board of
Directors and the terminating agency.
23.3. It shall be the duty of the arbitrator to hear and consider evidence
submitted by the parties and to thereafter make written findings of fact and
a disposition of the settlement which shall be binding in nature, except as to
issues of law.
23.4. Each party to a hearing before an arbitrator shall bear his own expenses in
connection therewith.
23.5. All fees and expenses of the arbitrator shall be borne one-half by remaining
members of the RCS and one-half by the grieving orwithdrawing agency.
March 7, 1995
Page 14
6-33
ATTACHMENT B
. ~ 5,nwy, Gwnty-enpen.~ceuvsy
_ ReybeW tommwiotbirsy.~em
Participating Agency Agreement
IN WITNESS WHEREOF, the parties hereto do affix their signatures.
COUNTY OF SAN DIEGO '
Board of Supervisors Approval
Date: M~t~ 7 1445
CITYOF CARLSBAD
Council Approval
Date: MACH 22, 1995
CITY OF DEL MAR
Council Approval
Date: 4 - 3 - ~l'S
CITYOFENCINITAS
Council Approval
Date: MAR('R 22 1995
CITYOFIMPERIAL BEACH
Council Approval
Date:
CITY OF LEMON GROVE
Council Approval
Mayor
Date: By
Mayor
CfTYOF POWAY
Council Approval
~
Date: '1 - / ~ - `1~ gy ~.~ -:~-~-
' 'S
Mayor
CITY OF SAN MARCOS
Council A proval !~ I
,
Date: ~ /~ 9S gy ( ~
'
F
CITY OF SOLANA BEACH ~ ~
Council pproval
Date: ' ~ ~ -4S
Mayor
March 7, 1995
Page 15
6-34
ATTACHMENT B
.. s,~o~, c~a,.Mw.;.,ra,,,m.
R.ew~+c~~,em~.s~.b„
Participating Ageney Agreement
CITY OF VISTA
A ,.
Council Approval ~~ ,,~~ : ~i
Date: '-~ - I ! -9 S ,g ~ ~//.~~.~~~c.-,~
Mayor
NORTH COUNTY DISPATCH JPA
Board of Directors Approval y
Dates- I - ~ 5 -~ (r BX
HEARTLAND COMMUN1CATlONS
FAC/LITYJPA
Board of Dir ctor Approval
Date: y /3 S
IMPERIAL VALLEY EMERGENCY COMMQNICA4
C-BF~N~''/-BFfM°~~R~
Directors
Board of Sdpewis~§'A royal
Date: 1'~- ~ ' G
STATE OF CALIFORNIA,
DEPARTMENT OF TRANSPORTATION
State of California Approval
Date:
ALPINE FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: 03 - !'~ `15
BON/TA-SUNNYSIDE
F1RE PROTECTION DISTRICT
Governin Authority Approval
Date: ~ ~- - 9S
By
March 7, 1995
Page 16
6-35
Participating Agency Agreement
BORREGO SPRINGS
FIRE PROTECTION DISTRICT
Govemin Authority 9pgroval
Date: / — S
DEER SPRINGS
FIRE PROTECTION DISTRICT.
Goveming Authority Approval
Date:
EAST COUNTY
FIRE PROTECTION DISTRICT
Goveming Authority Approval
Date: m¢ ! 7`0- Ai7&-
JULIAN- CUYAMACA
FIRE PROTECTION DISTRICT
ATTACHMENT B
IC�yen1 [emnmkrGoN =»*+m
By
0
By lc' 7 ., (,
Goveming Authority Approval
Date: By
LAKESIDE FIRE PROTECTION DISTRICT
Goveming Authority Approval
Date: /rrz /,:z /SS 6
LOWER SWEETWATER
FIRE PROTECTION DISTRICT
Goveming Authority Approval
Date:
PINE VALLEY
FIRE PROTECTION DISTRICT
Goveming Authority Approval
RANCHO SANTA FE
FIRE PROTECTION DISTRICT
Goveming Authority Approval
Date:
By
By
By
0
6 -36
March 7, 1995
Page 17
ATTACHMENT B
San pisgo v~sv-tinr~rr.~.
Regio~W LammuNnLlone Sy~Lm
Participating Agency Agreement
RURAL FIRE PROTECTION DISTRICT
Governing Authority Approval
Date: ~ - t 1- ~ t^
SAN MlGUEL CONSOLIDATED
FIRE PROTECTION DISTRICT
Governing A ~ 3 rity Approval
Date: 9S
VALLEYCENTER
FIRE PROTECTION DISTRICT
Governing Authority Approval
Date:
VISTA FIRE PROTECTION DISTRICT
Governing^Authori A proval
Date:..55
CITY OF SANTEE
Council Approval
APPROVED AS TO FORM AND LEGALITY
COUNTY COUNSEL
_ ' BY _
Y QUA+e~Deputy Counsel
/ l
~ ~~ ~
~~ :~~'~.
By
By~~-~
By
Ap;.rcaed a^di or authorized 6y the Board
of :rope~pr:'"/s /ppfecthe Co::n:v n_f Sin Ciego
^.`F.: 111Z~2~G._ (, sir JtE'i'rdC<f hl o.~
.:ep~ry ~~IBrI:
March 7, 1995
6-37 Paae 18
.ATTACHMENT B
~~ti., ~,w-r7~.~...~y
Participating Agency Agreement
1
RURAL FIRE PROTECTION DISTRICT
Goveming Authority Approval
Date:
SAN MIGUEL CONSOLIDATED
FIRE PROTECTION DlSTR1CT
Goveming A tho' Approval
Date: !
VALLEY CENTER
FIRE PROTECTION D15TFi7CT
Goveming Authority Approval
Date:
VISTA FIRE PROTECTION D/STR/CT
i
Govemin _Authori A prove!
Date: _
ey
ey
~,v ~ ~
CITYOF SANTEE
Council Approval
Date:-file 419; BY ~ ~f
RONALD L. BALLARD~ CITY MANAGER
APPROVED AS TO FORM AND LEGALITY
COUNTY COUNSEL
BY ~ -
~kc Deputy Counsel
AaCroved a^.d; or auth^rized by fhe Board
of ~uper.~sc ; of the Counr~ of San Diepo
7rer~iiV..~'. nJT: :~~{:.~
::2~L:}~ CierM
March 7, t995
Pace 18
6-38
ATTACHMENT B s.~o~yo c~ey-u~~~.
x.~o,~yc~~.sy.rn,
Participating Agency Agreement
IN WITNESS WI'.EREOF, the' parties hereto do affix their signatures
CITY OF EL CAJON
Council Approval
Date: September 15, 1998
sy
Mayor Joan Shoemaker
March 7, 1995
Page 19
6-39
ATTACHMENT B
Exhibit "A„ .
Participafing Agency Agreement
PARTIES TO THE MARCH 7, 1995 AGREEMENT
1. Alpine Fire Protection District
2. Bonita-Sunnyside Fire Protection District
3. Bon'ego Springs Fire Protection District
4. City of Carlsbad
5. City of Del Mar
s. City of Encinitas
7. City of Imperial Beach
8. City of Lemon Grove
9. City of Poway
i 0. City of San Marcos
11. City of Solana Beach
12. City of Vista
13. California Department of Transportation, District 11
14. County of Imperial (all county and city public safety agencies, all territories)
15. County of San Diego (county public safety and service agencies)
16. Deer Springs Fire Protection District
17. East County Fire Protection District
18. Heartland Communications Dispatch Facility JPA
19. Julian - Cuyamaca Fire Protection District
20. Lakeside Fire Protection District
21. Lower Sweetwater Fire Protection District
22. North County Dispatch JPA
23. Pine Valley Fire Protection District
24. Rancho Santa Fe Fire Protection.District
25. Rural Fire Protection District
26. San Miguel Consolidated Fire Protection District
27. Valley Center Fire Protection District
March 7, 1995
6-40
ATTACHMENT B
Exhibit "B"
Participating Agency Agreement
ESTIMATED AGENCYONE-TIME COSTS
Combined Vofce and Data Backbone
San Vnpa cowq •bnpnbl ~Mr
D+9bia7 Lemmunivtiens System
YbM
MwW/ MmCVeI MCen D,~ra,et Gs.11~i ¢tln0/ ay,yy
Y Mwk tl7eW 4/m ae~dm 4vwYCeM 9weel een
M1ulseledo,r Mnrla' Dn9t 4urle Ueb eeredrbrY%^ eaMaeMk% pry+~ 1,iy-~
Uninmtpebted 176,179 1,179,170 31.28Y. f2,d98,526 88,755,258 8300,871 81,856,312
Grlsbad ~ 31,851 203,725 5.67% 952,790 1,566,650 51,525 191,085
bl Mar 1,880 18,533 0'39% .13,173 752,127 5,728 16,378
Eneintbc 79,785 758,735 4A2% 352,797 7,236,159 42,981 14g,671
Impedal Basch 9,888 83,183 1.76% 190,181 9>Q196 ieA/4 58,777
Lemon Grove 6,910 65,715 1.67% 149,988 50'7,885 17,957 61,172
Poway 11,945 111,921 311% 208,757 871,686 28,835 700,969
Ban Mmcos 12,878 118.793 330% 263;973 91A,781 31,780 771,381
Solana Beach f;900 Q,696 t.33% 105,938 371,228 12,767 M,7W
Vlsfa 19.630 103,326 5.88% 0.51.007 7.563.559 SIA79 180,683
•rtii~3:~sf~piTCiIl:i3'S`Ya'Y::S^ ^
Chub yisb 35,652 360,726 10.01% 807,739 2,809,105 96,615
336,310
Coronado 10,458 82,388 7.74% 136.681 985,880 76.898 58,571
e Cajon 17,D18 290780 868% 539,991 1,871,792 60,903 225,330
V Mesa 76,051 186,620 9,69% 371,767 1,313,296 65,130 758,192
National City 8,873 113,962 377% 759,931 887,779 30,506 106,8%
Oceanside 96,610 906,690 11.32% 903,869 3,ifi7,377 108,847 387,177
Santee 19.596 725,217 9.46% 278,389 975,448 33,521 //7.960
TOTAL 10Y,DM ].SN,151 100% S7,9dd,212 ]77 DD7A1] ]M1,W # Oa11
Based on 1984 counts. Ooas not induda BenerR Units for trahr parks N the ciBM. The eppmach x811 needs b W refined wdh tl1a individual rlSas
^ pab pr~8ine roar's for bsekbona only. Odor not lndude apencY iMpntion cosh.
'^ Based on 8.5%annual pwcenbDS reb.
March 7, 1995
6-41
' ~ ATTACHMENT B
EXhibif "C" '~'°°~~~~~^
PartlcipaBng Agency Ag~eemenf
ESTIMATED COSTS OF AGENCY ENTERING SYSTEM AFTER MARCH 7, 1995
City of Santee
Number of Benefit Units 125,247
Percent of Total Benefit 3.4696
Finandng Costs of One TFme Cost for 15 Years at 6.5% APR
PrinGpal Financing Total Annual Payment
$975,448 $786,510 $1,761,958 5117,464
Annual Payment If Join In Year
Year Annual Payment
1 5117,464
2 $125,854
3 $135,535
4 $146,830
5 $160,178
6 $176,196
7 $195,773
8 $220,245
9 $251,708
10 $293,660
11 $352,392
12 $440,490
13 $587,319
14 $880,979
15 $1,761,958
Annual Payment for Late Starting Agencies
sooooo0
tsccooo . a,na.i Payment
e
8 tororoo
sooooo
0
1 2 3 { 5 8 7 d 9 70 11 72 13 1{ 75
Stating Yea
March 7, 1895
6-42
ATTACHMENT B
i Participating Agency Agreement
GOVERNANCE STRUCTURE
San Diego County
Board of Supervisors
RCS
Board of Directors
RCS r -i RCS ~ `---
Committees ' I Member8oard
Member Agency
County Staff
~--~
Reporting Relationships,
Lines of Communication
March 7, 1995
6-43