HomeMy WebLinkAboutReso 2013-022RESOLUTION NO. 2013-022
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA REJECTING THE BID OF THE FIRST
APPARENT LOW BIDDER AS NON-RESPONSIVE,
ACCEPTING REMAINING BIDS, AWARDING THE
CONTRACT FOR THE "SIDEWALK REPLACEMENT FISCAL
YEAR 2012/2013 AT VARIOUS LOCATIONS IN THE CITY
OF CHULA VISTA, CALIFORNIA (JY065S)" PROJECT TO
PORTILLO CONCRETE, INC, IN THE AMOUNT OF $115,667,
WAIVING COUNCIL POLICY NO. 574-01, AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED
$24,333
WHEREAS, the annual Public Works Street Maintenance sidewalk replacement project
is funded in the Fiscal Year 2012/2013 operating budget; and
WHEREAS, on February 6, 2013, the Director of Public Works received eight (8) sealed
bids for the "Sidewalk Replacement Fiscal Year 2012/2013 at Various Locations (JY065S)"
Project; and
WHEREAS, the City received bids from eight (8) contractors as follows:
CONTRACTOR BID
1 Palm Engineering Construction Company, Inc. -San Diego, CA $113,749.00
2 Portillo Concrete, Inc. -Lemon Grove, CA $115,667.00
3 El Camino Construction and Engineering Corporation -Long Beach, CA $129,938.00
4 Just Construction, Inc. -San Diego, CA $137,992.25
5 Crest Equipment, Inc. - El Cajon, CA $140,249.25
6 Ramona Paving and Construction Corporation -Ramona, CA $145,161.50
7 Tri-Group Construction and Development, Inc. -San Diego, CA $155,097.00
8 HTA Engineering & Construction, Inc. -San Diego, CA $162,227.00
WHEREAS, staff reviewed the apparent lowest bid submitted by Palm Engineering
Construction Company, Inc., and determined that the bid is non-responsive because the
Contractor did not include the "Individual, or Co-Partnership, or Corporation letter authorizing
capacity(ies) for signature" form in his bid proposal package; and
Resolution No. 2013-022
Page No. 2
WHEREAS, staff then reviewed the second lowest bid submitted by Portillo Concrete,
Inc. and determined that the bid package is complete, with no en•ors or omissions; and
WHEREAS, the bid submitted by Portillo Concrete, Inc. is below the Engineer's estimate
of $127,275 by $11,608 (approximately 9% below the Engineer's estimate); and
WHEREAS, Portillo Concrete, Inc. has performed similar work for the City
satisfactorily; and
WHEREAS, in order to approve change orders as necessary, staff is requesting City
Council waive Council Policy No. 574-01; and
WHEREAS, the contract amount of $115,667.00 plus the contingencies and remaining
funds in the project results in a total construction cost of $140,000, which is budgeted in the
Street Maintenance budget; and
WHEREAS, sufficient funds are budgeted for staff costs for design and inspections,
estimated at $20,000 in the Department of Public Works operating budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby reject the bid of the first apparent low bidder as non-responsive, accept
remaining bids, and award the contract for this project to Portillo Concrete, Inc. in the amount of
$115,667.
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does
hereby waive Council Policy No. 574-01 and authorize the expenditure of all available
contingency funds in an amount not to exceed $24,333.
Presented by Approved as to form by
i _~ \
Richard A. op n len oogins
Director of Public orks 'ty Atto y
Resolution No. 2013-022
Page No. 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 26th day of February 2013 by the following vote:
AYES: Councilmembers: Aguilar, Bensoussan, Ramirez, Salas and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Cheryl Cox, or
ATTEST:
o \
Donna R. Norris, C ,City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Noms, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2013-022 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 26th day of February 2013.
Executed this 26th day of February 2013.
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Donna R. Norris, CMC, City Clerk