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Home My WebLink About2013/03/19 Item 08/r~ CITY COUNCIL AGENDA STATEMENT ~ ~`~~ CITY OF CHULA VISTA MARCH 19, 2013, Item d ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING $250,000 TO THE FIRE DEPARTMENT BUDGET BASED ON UNANTICIPATED REVENUES SUBMITTED BY: FIRE CHIEF REVIEWED BY: CITY MANAGEI~~~ 4/STHS VOTE: YES ~X NO SUMMARY The Chula Vista Fire Department received $250,000 in unanticipated revenue and is requesting to appropriate said funds to the current fiscal year. These one-time funds will offset the cost of critical Department needs. ENVIRONMENTAL REVIEW This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Within the current fiscal year, the Fire Department received $250,000 in unanticipated revenues from deployed single-resource, striketeam and Urban Area Security Initiative (UASI) reimbursements. In an effort to prioritize and appropriate these revenues, the Department performed an analysis of known critical needs. A critical needs list was developed and further analyzed against Key Function Service Levels and the draft City 8-1 MARCH 19, 2013, Item ~ Page 2 of 4 Strategic Plan. Table 1 below lists the critical needs that the revenues aze to be appropriated against. 1 a New firefi hter recruit trainin and ersonal rotective e ui ment $110,000 lb Fire Station Four trainin ound erosion maintenance $75,000 lc FirstVJatch Dashboard Anal sis Pro ram $20,000 ld Princi al Management Analyst (3 mo) $45,000 Total: $250,000 la. New firefighter recruit training and personal protective equipment. The proposed funds will offset the required expenditures for providing two training officers on special assignment to plan, schedule, develop and instruct curriculum for nine recruit firefighters in the eight week fire academy beginning in March. The same funds are required to purchase nine new complete sets of personal protective clothing and uniforms for these new employees. (i.e., structural and wildland firefighting clothing, SCBA face masks, gloves, fire shelters, hoods, helmets, boots, EMS PPE, etc.). The cost to provide the training and equipment is $110,000. lb. Fire Station Four training ground erosion maintenance. The Fire Departrnent has been working with the Public Works Department to address an erosion problem at the fire training site located at 850 Paseo Ranchero. This site is home to both fire station #4 as well as the fire department's training staff and training grounds. The training tower and site were first put into operation in 1992 with the fire station being added in 2000. The site is approximately 5.5 acres in size with 3.5 acres of that being compacted fill dirt. Over the yeazs, the site has seen a significant loss of dirt due to both fire department training runoff and rainfall. The site originally contained a de-silting basin that allowed runoff to settle before entering the drainage outfal] into Rice Canyon. Over time the basin has filled in with sediment from surrounding erosion allowing runoff direct access to the outfall. The recommendation of Public Work's Engineering Section is to install a subsurface drainage system that will assist in capturing rainwater and runoff from the site. This system will channel the runoff to a settlement chamber vault and then into a bio-filtration unit. From the unit, clean water runoff could be diverted into the canyon or recycled into a holding tank system. The holding tank would be an integral part of a concrete spray wall designed for firefighter training and elimination of any further erosion in the open dirt area of the training facility. The cost of the project is $75,000. 8-2 MARCH 19, 2013, Item ~ Page 3 of 4 lc. FirstWatch Dashboard Analysis Program. The Operations Division of the Fire Department is tasked with responding to emergencies in a timely manner. Emergency response can be broken down into three areas: Dispatch, Turn-out, and Response Time. Each of these areas depends on different indicators and is budgeted for sepazately. • Dispatch: Less than 1 minute (Yellow) This is done through a contract with San Diego Dispatch. Service level now often exceeds the established indicator by 30-45 seconds. This will be improved with a change in the required performance levels of the contract during the next negotiations with San Diego. • Turnout: Less than 1 minute This is the time it takes for crews to don their protective gear and respond out of the station to a call. Currently there aze not any sound or visual indicators in the station to notify the responders of their progress. The current response averages over 2 minutes and as a result we are not meeting our GMOC response standards. A new budget item will be requested to install Andon lights or timers in each station along with monthly status reports to each station. • Response/Travel Time: Less than 4 minutes (Yellow) We meet the current response time on about 73% of incidences instead of the 90% required by national standards. Implementation of the new Fire Facility Master Plan will enhance these levels to the 90th percentile. We aze proposing to utilize the FirstWatch Program to assist the dept. in meeting its performance goals. FirstWatch is a Real/Time Eazly Warning and Data Management Program. The program receives real/time data from our Computer Aided Dispatch (CAD) system and uses this data to track all predetermined fields or triggers established by the fire department related to our 911 service delivery network. The program will then alert our fire management team or designee through a variety of mediums anytime a dispatch or unit response time is outside of the predetermined standard. This allows us to immediately address and take action to correct the problem before it becomes a trend. FirstWatch will track fire dispatcher performance, unit turnout times, unit travel times, and unit on scene times. The program will assist with report documentation compliance, identify missed CAD timestamps, and send alerts if the system detects possible trends in Arson Fires. This tool will significantly help our department in meeting GMOC compliance, in reaching our modified NFPA 1710 standard, and achieving Fire Department Accreditation. Most importantly this tool allows us to provide real/time data and information back to our firefighters via an online dashboard empowering them and assuring our citizens are receiving the best possible 911 service. The cost of this program is $20,000. 8-3 MARCH 19, 2013, Item g Page 4 of 4 ld. Principal Management Analyst. In 2010, the Fire Department eliminated its management analyst position as a budget saving measure. This action would restore this position on an interim basis from April 1, 2013 until June 30, 2013. Full restoration of the Principal Management Analyst will be incorporated in the FY 2014 proposed budget. The cost of filling this position for three months is $45,000. As reflected in the Department's Key Service Functions, the Administrative Division is struggling with the areas of Purchasing, Contract Management, Records Management, and Data Research. ADMINISTRATIVE DIVISION • Purchasine • Contracts (Yellow) • Records Management/Reports (Yellow) • Data Research (Yellow) DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, nor has staff been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT Approval of this resolution will result in a one-time appropriation of $45,000 to the personnel category and $205,000 to the supplies and services category of the Fire Department budget. These costs are completely offset by unanticipated revenues of $201,000 from the California Emergency Management Agency (Cal EMA) for strike team deployments and $49,000 from Urban Area Security Initiative (UASI) training, resulting in no net fiscal impact to the General Fund. ONGOING FISCAL IMPACT There is no ongoing fiscal impact for adopting this resolution. ATTACHMENTS None. Prepared by: Dave Hanneman, Fire Chief, Fire Department 8-4 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING $250,000 TO THE FIRE DEPARTMENT BUDGET BASED ON UNANTICIPATED REVENUES WHEREAS, the Fire Department performed an analysis of known critical needs, which was developed and further analyzed against Key Function Service Levels and the draft City Strategic Plan; and WHEREAS, the Fire Department identified four critical needs to address in the current fiscal year, which includes recruit training and equipment, erosion maintenance at fire training facility, dashboard analysis program, and hiring an interim Principal Management Analyst; and WHEREAS, unanticipated revenues of $201,000 from the California Emergency Management Agency for strike team deployments and $49,000 from Urban Area Security Initiative training have been earned by the Fire Department in the current fiscal year; and WHEREAS, the identified four critical needs of the Fire Department will be completely offset by the unanticipated revenues. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby appropriate $45,000 to personnel services and $205,000 to the supplies and services category of the Fire Department budget based on unanticipated revenues. Presented by: Approved as to form by: Dave Hanneman Fire Chief Glen R. Goog~i City Attorney 8-5