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Home My WebLink About2003/07/14 Board of Appeals & Advisors Agenda PK I DECLARE UNDER PENALTY OF PERJURY THAT I AM EMPLOYED BY THE CITY OF CHULA VISTA IN THE DEPARTMENT OF PLANNING AND BUILDING AND THAT I POSTED A CITY OF CHULA VISTA COPY OF THIS AGENDA ON THE BOARD OF APPEALS AND ADVISORS BULLETIN BOARD AT TxE PuBLIc SERVICES BUILDING. REGULAR MEETING DATED: 7/9/2003 7 "";%"/a AGENDA ~i~~~i„ , ~~.i. r~~(; Monday - 5:15 p.m. Public Services Building July 14, 2003 Conference Room No. 1 276 Fourth Avenue Chula Vista, CA 91910 CALL MEETING TO ORDER/ROLL CALL 1. DECLARATION OF EXCUSED/UNEXCUSED ABSENTEEISM: 2. APPROVAL OF MINUTES: Regular Meeting of December 9, 2002 3. NEW BUSINESS: A. Election of Chair for FY 2003/2004 B. Election of Vice-Chair for FY 2003/2004 4. CHAIRMAN'S COMMENTS/REPORTS: 5. BUILDING OFFICIAL'S COMMENTS/REPORTS: A. State Code Adoption Status Update 6. COMMUNICATIONS (PUBLIC REMARKS/WRITTEN CORRESPONDENCE): 7. ADJOURNMENT TO REGULARLY SCHEDULED MEETING ON AUGUST 11, 2003. _ BRAD REMP, C.B.O. DATE ASST. DIR. OF PLANN G & BUILDING/BUILDING OFFICIAL SECRETARY TO THE BOARD OF APPEALS AND ADVISORS COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT The City of Chula Vista, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, orservice, request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact Karen Bottorff, Secretary for specific information at (619) 691-5007 or Telecommunications Device for the Deaf (TDD) at (619) 585-5647. California Relay Service is also available for the hearing impaired. /KB (A:\BOard of Appeals & Advisors FV 2003-2004\07.14.2003a) MINUTES OFA REGULAR MEETING BOARD OF APPEALS AND ADVISORS CITY OF CHULA VISTA, CALIFORNIA December 9, 2002 Conference Room No. 1 5:15 p.m. MEMBERS PRESENT: Chairman Jim Monaghan, Board Members Ty Compton, Edward Nagorski, Jose Romo, and Ben West MEMBERS ABSENT: Vice-Chair Bryan Ehm CITY STAFF PRESENT: Assistant Director Remp, Secretary Bottorff, Deputy Building Official EI-Khazen, Senior Code Enforcement Officer Hughes CALL MEETING TO ORDER: Chairman Monaghan called the meeting to order at 5:21 p.m. ROLL CALL: Members present constituted a quorum. 1. DECLARATION OF EXCUSED/UNEXCUSED ABSENTEEISM: 2. APPROVAL OF MINUTES: MSUC Compton/Romo (5-0) to approve the minutes of August 12, 2002. 3. NEW BUSINESS: Assistant Director Remp requested items be moved from New Business to Building Official's Comments/Report as no action was necessary by the Board members at this time. Board of Appeals and Advisors - 2 - December 9, 2002 4. CHAIRMAN'S COMMENTS/REPORT: A. Code Enforcement Request Hotline Chairman Monaghan requested changes be made to the code enforcement request hotline due to the fact that if you have more than one request for investigation you must make a separate call for each one. Staff agreed to look into making changes to the hotline. 5. BUILDING OFFICIAL'S COMMENTS/REPORT: A. Special Inspection Program Asst. Director Remp deferred to Lou EI-Khazen, Deputy Building Official, to present the special inspection program procedure. The draft procedure was handed out to the board members. DBO EI-Khazen went through the packet with the members and talked about the procedure and handouts that the special inspector gets and needs to complete prior to a special inspector beginning. DBO EI-Khazen gave a brief overview of what is required of a special inspector and why the program is going into effect. Our inspectors cannot be there at all times, so the special inspector observes and reports back to us that the work is done properly. There are required inspections by the special inspector, in addition to typical inspections that our building inspectors do. There is also inspection work that is somewhat specialized and requires an inspector to observe the work on a continuous or periodic basis. Welding, structural masonry, high strength bolting, and spray applied fireproofing, are some examples of specialty types of work that requires special inspection. This procedure will also apply to HERS (Home Energy Rating System) raters. Final approval is still by the City inspectors. A contractor cannot hire a special inspector. The owner or the owner's agent, for conflict of interest reasons, hires them. DBO EI-Khazen went over the quality control portion of the procedure to make the board members aware that part of the program deals with disciplining and possibly d isqualifying i nspectors f rom d oing b usiness i n C hula V ista. If the Building Official or Deputy Building_Official makes that decision, the individual can come to the Board of Appeals to appeal the decision...ln the event of an appeal, staff will prepare a report of chronological events. , Board of Appeals and Advisors - 3 - December 9, 2002 The purpose is to make sure we get special inspections on all work requiring special inspections, and that special inspectors performing the work are qualified and that they are performing their duties in accordance with the law and the City requirements. Implementation is expected for early February. B. Code Enforcement Strategic Plan Asst. Director Remp distributed and went over a summary of the Code Enforcement Strategic Plan that will be presented to Council in January 2003. This strategic plan goes over where Code Enforcement has been, where it is going, and where we hope to go with it in the future. This came about because we were getting feedback from community, Council, boards and commissions indicating that there are a lot of areas where we need to improve. Generally, the amount of code enforcement activity citywide was not what was anticipated orwhat the community expects. We realized that itwas not only code enforcement's concern, but it was a much broader issue that required several different individuals and departments throughout the City for it to be effective. We included the normal sections in the report: mission and values statements; history of the program; review of the existing setting; analysis of strengths, weaknesses, opportunities and threats associated with the program; comparisons with other jurisdictions; summary of program improvements; proposed organizational framework for the future; proposed code enforcement program action plan based on a "balanced scorecard" approach; and a recommended action plan that phases in the addition of the new staff that will be required to implement the proposed programs. One of the programs we will be doing is aMulti-Housing Inspection program. Right now we do not have a routine inspection program to verify that the 18,000 units in this community comply with the State Housing Law. We will be adding staff to make sure that we can do this program every three years. This program includes hotels/motels. The first motel inspections are scheduled for February 2003. There are some roles specifically for the Board of Appeals and Advisors that exist right now. With the Housing Inspection Program, you may be asked to hear appeals of decisions from our housing inspectors. We are taking a more aggressive stand with the Public Nuisance Abatement. A property owner has the option of fixing the problem, and if they don't, the City will fix it and place a lien on the property. The property owner would then have an opportunity to appeal that Board of Appeals and Advisors - 4 - December 9, 2002 - cost, and this board might be the one to hear that appeal. Abatement of substandard buildings or public nuisances could also be appealed and heard by this board. C. General Plan Update Workshops were held, cards were passed out, and comments were gathered into a Preliminary Issues Report. The reports are available to the board members who are interested. 6. COMMUNICATIONS (PUBLIC REMARKS/WRITTEN CORRESPONDENCE): None 7. ADJOURNMENT: Chairman Monaghan adjourned the meeting at 6:36 p.m. to the next regular meeting scheduled for January 13, 2003. >~`~v L~ BRAD REMP, C.B.O. ASST. DIR. OF PLANNING & BUILDING /BUILDING OFFICIAL SECRETARY TO THE BOARD OF APPEALS AND ADVISORS MINUTES TAKEN BY: KAREN BOTTORFF SECRETARY PLANNING & BUILDING DEPARTMENT COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT The City of Chula Vista, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodation to access, attend and/or participate in a City meeting, activity, or service, request such accommodation at least forty-eight (48) hours in advance for meetings and five (5) days for scheduled schedules and activities. Please contact Karen Bottorff, Secretary, for specific information at (619) 691-5007 or Telecommunications Device for the Deaf (TDD) at (619) 585-5647. California Relay Service is also available for the hearing impaired. ?i ik6 (A:\12092002m.doc)