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HomeMy WebLinkAboutInfrastructure Workshop Presentation 2013 Public (reduced)INFRASTRUCTURE WORKSHOP “above, below, and all around you” March 7, 2013 MISSION STATEMENT The Public Works Department's mission is to provide and manage the City's infrastructure, parks and open space through high quality operations, maintenance and construction in order to optimize mobility, public and environmental health and safety. Storm Water ManagementSurvey and DesignTraffic EngineeringWastewater EngineeringDesignInfrastructure PlanningProject DeliveryReal PropertyWastewater OperationsConservationEnvironmental ServicesFiscal Services/Citywide CIPTraffic Operations & Street LightsTransitFleet ManagementParks ManagementStreet MaintenanceOpen Space/Urban ForestryPublic Works OperationsCustodial ServicesEnvironmental & Fiscal SustainabilityDirector of Public WorksConstruction InspectionEngineeringAdministrative ServicesConst & Repair/CommunicationsAdvanced PlanningConstruction/NPDESEngineeri g AdministrationBuilding & Park ConstructionPUBLIC WORKS DEPARTMENT ? 222 FTE ? $24.3M Annual Operating Budget Healthy Community Environment Fosters Health & Wellness Restore & Protect Natural Resources Assets & Facilities Economic Vitality Connected Community Civic Engagement Enrichment programming Operational Excellence Continuously Improve Fiscal Health Positive Experience Strong & Secure Neighborhoods Crime Prevention & Emergency Prep Response & Recovery Public Infrastructure Maintenance Citywide Strategies Initiatives Strategies Goal Healthy Community Environment Fosters Health & Wellness Healthy Community Policies and Programs Restore & Protect Natural Resources Climate Action Plan Assets & Facilities Asset Mgmt Program Environmental/Conservation Neighborhood Facilities Initiatives Strategies Goal Strong & Secure Neighborhoods Public Infrastructure Maintenance Asset Mgmt Program Plan Review & Inspection Crime Prevention & Emergency Prep Emergency Mgmt Program Analysis Led Policing Response & Recovery Advanced Life Support Police Public Safety Perception of Safety Education & Engagement Goal 3: Healthy Community • Initiative 3.3.1. Plan, construct, maintain and operate community and neighborhood facilities • Initiative 3.3.2. Preserve and restore parks and open space systems through the Asset Management Program (AMP) Strategy 3.3. Provide parks, open spaces, outdoor experiences, libraries and recreational opportunities that residents can enjoy Goal 4: Strong and Secure Neighborhoods • Initiative 4.1.1. Preserve and restore City Infrastructure (such as roadway, wastewater, and drainage systems) through the Asset Management Program (AMP) • Initiative 4.1.2. Provide comprehensive plan review and inspection services to ensure safety and code compliance Strategy 4.1. Ensure a sustainable and well maintained infrastructure to provide safe and appealing communities to live, work and play CHULA VISTA’S PUBLIC ASSETS ? Approximately 460 center line miles of paved public streets ? Over 1,000 miles of sidewalks and trails and paths ? Over 500 miles of sewer pipes ? 268 traffic signals ? Over 9,000 street lights ? Over 27,000 street trees ? Over 500 acres of park land ? Over 2,000 acres of open space ? Over 4.2 Million LF of curb and gutters ? 249 miles of storm drains ? Over 550 kW of Solar Photovoltaic systems ? Athletic Fields, Bridges, Civic Center, Drainage Channels, Equipment Inventory, Fire Stations, Fences, Golf Course, Guardrails, Jails, Libraries, Museum, Nature Center, Pipelines, Police Headquarters, Pools, Public Works Center, Recreation Centers, Retaining Walls, Rohr Manor, Visitor Information Center, South Bay Regional Household Hazardous Drop-off Facility, Street Signs, Vehicle Fleet… Asset Management Managing assets to minimize the life cycle cost of ownership while delivering the service level at an acceptable level of risk Optimized Stewardship ?Moving from reactive to proactive through managed solutions ?Working together towards a common goal of: ?Maximizing asset useful life ?Reducing risk ?Minimize lifecycle cost oOptimizing O&M and asset replacement activities oProject validation (e.g., business case evaluation) ?Understanding long-range capital investment needs ?Creating justification and documentation ?Making the right decision, at the right time, for the right reason, at the right cost Asset Management is about… Goal of Asset Management Five Core Questions of Asset Management ?US EPA Asset Management Framework 1.What is the current state of my assets? 2.What is my required level of service? 3.Which assets are critical to sustained performance? 4.What are my best O&M and CIP investment strategies? 5.What is my best long-term funding strategy? ASSET MANAGEMENT PERFORMANCE CURVE ASSET MANAGEMENT PROGRAM (AMP) …9 Asset Management Systems for 100 years of investments 20122013GREENGREENWastewater Management SystemWMSYELLOWYELLOWParks Management SystemPMSYELLOWYELLOWGeneral Government Management SystemGGMSYELLOWREDBuilding Management SystemBMSYELLOWREDFleet Management SystemFMSREDREDDrainage Management SystemDMSREDREDRoadway Management SystemRMSGREENOpen Space Management SystemOSMSNewREDUrban Forestry Management SystemUFMSYELLOW OSMS BASELINE ASSET MANAGEMENT CONDITION ASSESSMENTS ?Completed ?Wastewater (pipes and pump stations) ?Roadway (pavement only) ?In Process ?Open Space ?Wastewater (manholes) ?Pending Funding ?Buildings, Drainage, Fleet, General Government, Parks, Roadway (sidewalks, curb & gutter, etc.), Urban Forestry WASTEWATER MANAGEMENT SYSTEM (WMS) ?500 Miles of Sewer ?12,000 Manholes ?12 Pump Stations ?8 Wastewater Basins ?Approximate flow 16 Million Gallons per Day (MGD) ?Current treatment capacity is 21 Million Gallons per Day WMS What Do I Own and Manage? Collection Pipe Summary Collection Pipe Installation Profile What is my collection system worth? Collection System Valuation Estimated $374M Collection System Valuation: Pipes by Basin Collection System Valuation: Pump Station Valuation What is my collection system risk profile? Which Assets are Critical? Business Risk Exposure (BRE) BRE Redundancy x System Design Redundancy Costs of the Consequences of Failure Consequence of Failure (CoF) Condition, Reliability, Performance Probability of Failure (PoF) PoF x Structural PoF Operational PoF CoF Triple Bottom Line (Economic, Environment, Social) = Risk Profile: Pump Station (Corral Ct.) 53%0%41%6%13%40%0%0%0%3%33%0%0%0%3%23%0%0%0%0%10%0%6%6%13%12345Probability of FailureTotal Number of Assets : 32Consequence of Failure22%44%34% Risk Results (Pump Stations) What is my collection system’s long-range capital investment needs? Projected Renewal Need Needs Projected Renewal Need Needs ROADWAY MANAGEMENT SYSTEM (RMS) All City-owned assets in the Public Right-of-Way ?Pavement -Arterials, Collectors, Residential ?Sidewalks and Paths (Peds and Bicycles) ?Curb/Gutter and Cross Gutters ?Traffic Signals and Street Lighting ?Railings and Fences ?Signs, Traffic Striping and Pavement Markings ?Utility Coordination ?Structures (Bridges, Retaining Walls, etc.) ?Street Trees (part of UFMS) RMS CAPITAL PROJECT HIGHLIGHTS Third Avenue Streetscape Project, Phase I Before After RMS CAPITAL PROJECT HIGHLIGHTS East H Street Terra Nova Sidewalk Improvements Before After RMS CAPITAL PROJECT HIGHLIGHTS Hilltop Sidewalk Improvements Before After RMS CAPITAL PROJECT HIGHLIGHTS CASTLE PARK ASSESSMENT DISTRICT 200 Block -Naples Street Improvements Before After RMS 500 Block -Naples Street Improvements Before After RMS CAPITAL PROJECT HIGHLIGHTS CASTLE PARK ASSESSMENT DISTRICT 1100 Block -Elm Street Improvements Before After RMS CAPITAL PROJECT HIGHLIGHTS CASTLE PARK ASSESSMENT DISTRICT RMS FEBRUARY CITY COUNCIL PAVEMENT WORKSHOP www.utsandiego.com/news/2013/feb/12/pavement-streets-chula-vista PAVEMENT ASSETS RMS *PCI – Pavement Condition Index Category Centerline Miles Lane Miles Area – Million Sq. Ft. Current PCI* Target PCI* Arterials 58.3 287.4 22.0 82 80 Collectors 77.7 223.2 19.8 73 75 Residential 316.4 642.5 56.4 73 70 Alleys 10.6 22.0 1.3 51 TOTAL NETWORK 463.0 1175.1 99.5 74 RMS PAVEMENT PRESERVATION STRATEGIES RMS REGULATORY SIGNS REPLACEMENT BACKLOG ?City has 23,479 signs that regulate traffic flow ?638 signs measured to determine if they meet mandated reflectivity standards ?Sampled areas in each of the four quadrants of the City ?247 signs fell below the mandated reflectivity level – a 39% failure rate ?estimate of 9,157 non compliant signs ?Striping & Signing has a backlog of more than 100 sign replacements for which we lack the resources to correct RMS SIGN REFLECTIVITY INSPECTION BACKLOG RMS ASSET MANAGEMENT FUNDING AND CRITICAL NEEDS Inventory and Condition Assessment $250,000 Critical Replacement and Repair Needs ? Faulted Sidewalks $250,000 ? Gutter Replacements/Repairs $250,000 ? Parking Lots Seals/Repairs $200,000 ? Traffic Striping & Signing $250,000 Annual Service Level Deficiencies ? Graffiti Eradication -hourly staff $60,000 ? Increase to Street Sweeping Contract (currently $150,000/year) $100,000 ? Litter and Weed Abatement 2-Person Crew $145,000 RMS Estimated Deferred Maintenance -$467 Million (Replacement of Sidewalk, Curb/Gutter, Pavement, Bikeway, Pedestrian, Traffic Signals, Street Lighting, Bridges, etc.) OPEN SPACE MANAGEMENT SYSTEM (OSMS) Asset Management Inventory and Condition Assessment in Process ?Trees, Shrubs, and Ground Cover ?Irrigation Systems ?Trails, Pedestrian Bridges, Lighting ?Environmentally Sensitive Areas (ESA’s) ?Gates, Fences, Railings and Signs ?Misc. Hardscape (Ditches, Channels, Walls, and Monuments) ?Public and Private Commercial Landscape Inspection OSMS Long Term Maintenance Plans being prepared URBAN FORESTRY MANAGEMANT SYSTEM (UFMS) ?Trim City Street and Park Trees ?Provide Storm Response ?Remove Dead and Unsafe Trees ?Provide Sign and Line of Sight Clearance ?Stump Grind and Root Prune ?Plant, Train and Water Young Trees UFMS REDRoadway Management SystemRMSREDPark Management SystemPMSGREENOpen Space Management SystemOSMSUrban Forestry Risk Profile UFMS ASSET MANAGEMENT FUNDING AND CRITICAL NEEDS Asset Management Inventory and Condition Assessment (not including Open Space) $100,000 Critical Need ? Tree Trimming (2012 deficit of 4,695 trees) $300,000 Annual Service Level Deficiency ? Increase Tree Trimming contract (based on a 5-year cycle annual cost is $450,000) $340,000 Estimated Deferred Maintenance -$915,000 (backlog of 13,418 trees to be trimmed based on 5-year trim cycle) UFMS Judge upholds palm tree verdict By Greg Moran 12:24 p.m. March 1, 2013 © Copyright 2013 The San Diego Union-Tribune, LLC. An MLIM LLC Company. All rights reserved SAN DIEGO — A Superior Court judge upheld Friday a $7.6 million jury verdict against the city of San Diego for not taking care of a soaring palm tree that toppled over in a storm in 2010, striking a Mission Hills man and paralyzing him. FLEET MANAGEMENT SYSTEM (FMS) ? Police Dept – 177 vehicles ? Fire Dept – 47 vehicles ? Other Depts. – 351 vehicles FMS PREVENTATIVE VEHICLE MAINTENANCE PM’S COMPLETED PM’S COMPLETED ON SCHEDULE (%) (1) 2012-13 YTD(2) 479 51% 2011-12 765 57% 2010-11 712 42% 2009-10 738 59% 2008-09 942 52% (1) Goal is 70% (85% prior to FY07-08) (2) Thru February 2013 FMS VEHICLE REPLACEMENT FISCAL YEAR NON-SAFETY VEHICLES(1) (2) PATROL CARS (2) 2012-13 7 of 8 7 of 7 2011-12 0 of 24(3) 0 of 6(4) 2010-11 0 of 19(3) 10 of 10(4) 2009-10 0 of 12(3) 14 of 19(4) 2008-09 0 of 10(3) 10 of 19(4) (1) Excludes Sewer funded vehicles. (2) No. vehicles scheduled to be replaced. (3) Reflects extended replacement intervals. (4) Replaced at 100,000 miles vs. 80,000 miles. FMS FMS CRITICAL VEHICLE REPLACEMENT NEEDS FMS Department # of Vehicles Replacement Amount Animal Care Services 1 $65,000 Community Patrol 14 476,000 Traffic Enforcement 1 34,000 Police Administration 1 28,000 Fire Administration 2 120,000 Fire Suppression 2 120,000 Public Works 9 747,000 Outfitting Police Patrol Cars 150,000 Emergency Vehicle Purchases 70,000 TOTAL $1,810,000 FMS ASSET MANAGEMENT FUNDING FMS Estimated Deferred Maintenance of Vehicles – over $8M Asset Management Inventory and Condition Assessment ? Vehicle Inventory and Maintenance Records Managed in-House Critical Need ? Vehicle Replacement $1.8M Annual Service Level Deficiency ? Vehicle Maintenance – Two Additional Mechanics $150,000 DRAINAGE MANAGEMENT SYSTEM (DMS) ?Approximately 1.5 million feet of pipe (CMP, HDPE, PVC, RCB, RCP, VC) size ranging from 4” to 180” ?Approximately 1.6 million feet of channel (Brow Ditch, Concrete Lined Rectangular and Trapezoidal, Natural) ?Approximately 13,000 Public Access Points Clean Outs, Head Walls, Inlets, Junction Structures, NPDES Structures, Outlets) ?Approximately 150 Other Structures (Desilting Basins, Detention Basins, Gabion Structures, Water Quality Basins) DMS CAPITAL PROJECT HIGHLIGHT Bonita Canyon Emergency Construction Repairs Before During After DMS DMS PRIORITY REPAIRS DMS Completed • Storm channel repair -Bonita Canyon • Emergency Corrugated Metal Pipe (CMP) repair projects -4th and E Street -F St (east of Woodlawn) Ongoing Monitoring due to High Risk of Failure • Telegraph Canyon Channel erosion between Paseo Ladera and Medical Center Dr • Long Canyon • Poggi Canyon at Rancho Dr • Broadway south of Main to Otay River DMS ASSET MANAGEMENT FUNDING AND CRITICAL NEEDS DMS Estimated Deferred Maintenance (non CFD areas) -$80 Million (Replacement of Drainage Facilities, CMP, Canyon/Channel Erosion, etc.) Asset Management Condition Assessment (Update to 2004/05 CMP Condition Study) $450,000 Critical Needs ? Telegraph Canyon Channel Erosion (between Paseo Ladera and Medical Center Dr) Phase 1 $1M ? Storm Channel/Detention Basin Maint. Plans $225,000 ? Flood Control & Invasive Plant/Debris Removal $250,000 ? Annual CMP Failures $600,000 Annual Service Level Deficiency ? Storm Channel Cleaning/Inspections $60,000 BUILDING MANAGEMENT SYSTEM (BMS) The City owns over one million square feet of public buildings ?Animal Care Facility ?Civic Center ?Fire Stations ?Libraries ?Living Coast Discovery Center ?Police Headquarters ?Public Works Operations Center ?Recreation Centers ?Visitor Information Center (E Street) ?Other BMS BUILDING MAINTENANCE AND REPAIR CHALLENGES BMS BUILDING MAINTENANCE AND REPAIR CHALLENGES BMS CONSTRUCTION & REPAIR STAFFING REDUCTIONS BMS City Owned Buildings (sq. ft.) and Staffing Levels300,0001,000,0001,000,000-200,000400,000600,000800,0001,000,0001,200,000198820052013 71 154 81 CommunicationBuilding Services Building (sq. ft.) ENERGY MANAGEMENT UPDATE Completed •Third-party energy audits at over 30 municipal sites •HVAC System upgrades at Norman Park Center •LED messaging signs installed at Library Energy Lounges •Tariff switches to more favorable rates (21 sites -$95k in annual savings) •Renegotiated direct access contract (4 sites -$50k in annual savings) •Intervention in SDG&E Rate Case at CPUC In Progress •Over 3,700 street lights being converted to LED (arterial roads) •Adaptive control study with SDG&E for street lights •Additional solar installations at up to 5 facilities •EV charging stations at 5 municipal sites (no cost) •“Revolving Conservation Fund” to support energy & water upgrades Estimated annual utility savings of over $455,000 LED Street Lights EV Charging Stations Norman Park HVAC BMS ASSET MANAGEMENT FUNDING AND CRITICAL NEEDS Estimated Deferred Maintenance of Buildings & Facilities – $60 Million (Replacement of Roofing, HVAC, Plumbing, Electrical Systems, etc.) BMS Inventory and Condition Assessment $150,000 Critical Replacement and Repair Needs ? Inspection of Fire Risers $110,000 ? Repairs at Recreation Facilities and Pools $150,000 ? HVAC Replacement/Repairs (various facilities) $190,000 ? Roof Replacement/Repairs (various facilities) $110,000 ? Emergency Generator $65,000 Annual Service Level Deficiency ? Facilities Structural Repair – C&R Position $90,000 ? Citywide Minor Capital Repair Budget $200,000 PARKS MANAGEMENT SYSTEM (PMS) ?533 Acres ?Over 75 separate Play Structures ?88 Athletic Fields and Trails ?64 Shelters 90 total Picnic areas, and BBQ’s ?Benches, Monuments and Kiosks, Water Feature ?Over 62 Courts, 3 Dog Parks and 7 Skate Parks ?33 Restrooms, Parking Lots and Gates ?Fences and Railings and Drinking Fountains ?Irrigation Systems, 4 Weather Stations ?Trees, Shrubs and Lighting ?Contracts, Pocket Parks, Medians and the Golf Course ?Park Ranger Program and Park Reservations PMS ?Contract Management: Paid or Trade ? ?Ranger Lite, Volunteers ?Mow Crew ?Management Reports ?Turf Conversions, Plant Removal ?Decreased Service Level How Do We Manage our Assets Now? Efficiencies? At What Cost? PMS PMS ASSET MANAGEMENT FUNDING AND CRITICAL NEEDS Estimated Deferred Maintenance – $20 Million (Replacement/Renovation of Fields, Playgrounds, Restrooms, Shelters, etc.) PMS Inventory and Condition Assessment $150,000 Critical Needs ? Playground Surfacing (various parks) $50,000 ? Playground Equipment Repair (various parks) $300,000 ? Court Resurfacing (various parks) $100,000 ? Tot Lot Installation (Valle Lindo and Los Ninos) $80,000 ? Sidewalk Replacement (Tiffany and Discovery) $175,000 Annual Service Level Deficiencies ? Enforcement/Supervision -Full Time Park Ranger Supervisor $105,000 ? Shrub and Weed Maintenance – Hourly Staff $30,000 ? Increased Water Use/Water Rate Increase $400,000 GENERAL GOVERNMENT MANAGEMENT SYSTEM (GGMS) ?Communications Network ?Parking Meters ?Real Property ?Survey Control Network ?Utility Undergrounding GGMS Estimated Deferred Maintenance of General Government Assets – under study REAL PROPERTY Real Estate Utilization Goal: To identify ways to generate revenue from the City’s existing facilities which can be used to: •Fund the maintenance and repair of the facility first, and •Underwrite the cost of day to day operations and programming that benefits the community – or – •Secure services that the City used to provide but are no longer funded Results: •Rented the Ken Lee Building to South Bay Community Services GGMS SUMMARY OF GENERAL FUND FUNDING NEEDS SystemAMP AssessmentCritical NeedsService Level DeficienciesMaintenance BacklogOSMSWMSGGMSPMS$150K$705K$535K$20MBMS$150K$625M$290K$60MDMS$450K$2.1M$60K$80MFMS$0$ .8M$150K$8MRMS$250K$950K305K$467MUFMS$100K$300K$340K$.9MTotal$1.1M$6.5M$1.7M$639M FUNDING STRATEGIES ?Assessment Districts ?Bond Measure ?Fees ?Gas Excise Tax Increase ?Local Sales Tax Increase ?Other (i.e. State Revolving Loans, Infrastructure Financing District) NEXT STEPS… ?Complete Asset Management Condition Assessments for Fleet, Drainage, Urban Forestry, Parks, Buildings, General Government, Wastewater (manholes) and Roadway (other than pavement) ?Develop funding mechanism involving a Bond Measure or other financing initiative ?CIP and Budget Workshop in April/May ?Final CIP and Budget adoption in June ?Sewer Rate Study and Master Plan presentation in Summer Tools Available Online www.chulavistaca.gov/goto/Engineering Tools Available Online, cont. www.chulavistaca.gov/goto/Engineering Tools Available Online, cont. Interactive Street Sweeping and Waste Collection Schedule Map www.chulavistaca.gov/goto/publicworks Tools Available Online, cont. www.chulavistaca.gov/goto/PublicWorks Tools Available Online, cont. www.chulavistaca.gov/goto/OpenSpace SeeClickFix www.seeclickfix.com INFRASTRUCTURE WORKSHOP “above, below, and all around you” March 7, 2013