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Home My WebLink About2013/03/05 Item 06:vw. ~ CITY COUNCIL ~~ AGENDA STATEMENT '~'~~ -'~'~ ~ ~ wri c1TV of '~` CHULA VISTA 3/05/13, Item ~p ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA: APPROVING A CIIANGE ORDER TO THE CONTRACT WITH TRI-GROUP CONSTRUCTION, INC. FOR THE "ALPINE AVENUE IMPROVEMENTS FROM EMERSON STREET TO OXFORD STREET (STL379) AND TWIN OAKS AVENUE IMPROVEMENTS FROM EMERSON STREET TO OXFORD STREET (STL386)" PROJECT IN THE AMOUNT OF $98,726 TO PERFORM ADDITIONAL ELIGIBLE WORK IN THE CASTLE PARK NEIGHBORHOOD AREA UNDER THE SECTION 108 LOAN PROGRAM; REDUCING THE STL380 BUDGET BY $41,593 AND THE STL385 BUDGET BY $53,000 AND APPROPRIATING THE EQUIVALENT AMOUNT TO STL379~,~y~~7 SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ~~'i~"- ASSISTANT DIRE TOR OF ENGINEERING ~~ REVIEWED BY: CITY MANAGER ASSISTANT CIT MANAGER 4/STHS VOTE: YES ® NO ^ SUMMARY In 2006, the City received approval for a Federal Department of Housing and Urban Development (HUD) Section 108 Loan to install public street improvements in the Castle Pazk Neighborhood Area. These funds must be expended by June 2013 or the balance returned to HUD. The last and final street improvement projects are currently underway within Alpine and Twin Oaks Avenues, between Emerson and Oxford Streets (STL379 & STL386), under a contract awarded to Tri-Group Construction, Inc. (Tri-Group) by Resolution No. 2012-196. Staff estimates that, upon completion of this contract work by Tri-Group and financial closure of CIP Projects STL380, and STL385, approximately $100,000 in HUD Section 108 Loan funds will remain unexpended. Therefore, staff developed a list of eligible improvement work within the Castle Park Neighborhood area to expend these funds and received a quote of $98,726 from Tri-Group to complete this work as a change order to their contract. This change order requires City Council approval. 6-1 3/5/13, Item Page 2 of 3 ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed street reconstruction and improvements involve negligible or no expansion of an existing use. Thus, no further CEQA environmental review is required. Additionally, because the proposed project will be utilizing federal Community Development Block Grant (CDBG) funds, the Development Services Director has also reviewed the project proposal for compliance with the National Environmental Policy Act (NEPA) as implemented by the U.S. Department of Housing and Urban Development (HUD) Environmental Guidelines. The Development Services Director has determined that the project proposal qualifies for a previously certified Categorical Exclusion (subject to 58.5) pursuant to Code of Federal Regulations (CFR) Title 24, Section 58.35(a). Thus, no further NEPP. environmental review or determination is required RECOMMENDATION Council adopt the resolutions. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On September of 2006, the Department of Housing and Urban Development (HUD) approved a $9.5 Million Loan ("Section 108 Loan") for needed street improvements in the Castle Pazk Neighborhood in Western Chula Vista. The City has until June 2013 to expend Section 108 loan funds or return the unexpended balance to HUD. Staff has determined that approximately $100,000 will be unexpended upon completion of Tri- Group's contract work and financial closure of projects STL380 and STL385. Therefore, staff developed a list of eligible work within the Castle Pazk Neighborhood azea and requested a quote from Tri-Group to complete this work by change order. The general scope of the additional eligible work involves construction of pedestrian ramps, truncated domes, driveways, curb, gutter and sidewalk, safety gates and chain link fence at storm drain channels, and pavement striping and marking, all within the public right-of--way. Tri-Group submitted a cost proposal of $98,726 for this additional work. The proposed change involves a change in contract scope (i.e., beyond the limits of the Alpine Avenue/Twin Oak Avenue project) and exceeds the Director of Public Works' change order authority under Resolution No. 2012-196 and Council Policy No. 574-01. A change order with Tri-Group for additional work, as opposed to a new contract for work, is necessary and appropriate because (1) Tri-Group is already working in the area on similar work which creates economies and efficiencies in construction staging, and reduces the cost to the City for such work; and (2) the time required for a new contract process would put the available 108 loan program funding for the project in serious jeopardy. 6-2 3/5/13, Item ~o Page 3 of 3 DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, nor has staff been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT The proposed improvements to be constructed by contract change order with Tri-Group will be paid for out of HUD Section 108 Loan funds. Sufficient funds will be available in the STL379 project account upon inter-project transfers totaling $94,593 from projects STL380 and STL385 to project STL379. Therefore, there is no direct impact to the General Fund. ONGOING FISCAL IMPACT Upon completion of the proposed work, the improvements will require routine maintenance. ATTACHMENTS Castle Park Area, Additional Work Exhibit Prepared by: Boushra Salem, P.E., Senior Civil Engineer, Public Works Department J:IEngineerlAGENDAICAS20/3103-OS-131Sectian 108 Reconciliation rev4.dac 6-3 ATTACHMENT CASTLE PARK AREA VIClNI1V i~AP `"`~ ~ ADDITIONAL WORK EXHIBIT " ~auw~vc,*n -_ ~"" sr 1 ES 51 ~o / ~ ~v \ is - NAPL 't~*r ~ „3 ° sr o c45n NrA~ ¢ ~ & j sr ~ ~ 1 ~~, W NPPLE w ~ ~ o 3_ ~ ~ „ - ~° g N ~ ~ ~ °%F°R° Sr \ _ ~ LEGENT ~ ams°N ~ ~ ~ ~ ~ `~~ ~ CASTLE PARK \ a AREA BOUNDARY ~ g \ m ° st ~ ~ ~, ~'°°' `rte ~ ~ a WORK LOCATION # ~ `J O a k Si ~ 1 ~ 9 ~ S PgLOMp ~ m r 5t KN ~ a m ~ ~,r~ _ ~ < ` st P~ E v sr °#°~ s rar'mr sr xV / pAL ~ OMPR Sj r rxos~~r s, _ ~ ` ~ 0 A 1 sT / D ~S~ FgLOMPR ~~ `'~ ~ C\ °' ` r`n ~ to va~C ~ c \ \ ~~ ~ ~~ \~ 9Pa ~nR SS \ S S 1 GV ~ 5~ ~ ,~ ~ ~~~ „'~ \\ ~ENNED~ I ~ ~ lP N p~0 \ / m ~ G ICE 1 ~01A 5 00't'IPE Dft`~y Sj \ /~ \,'glryry ~ y c O` ^ PR EC p~ SWG ~ Gf PIKE z V`I` G (~ \ REC~~ ~R PEft P P~ OMES ®S ~ N\~ P<<O a 21ti U T A~ 619Pp`DMn0. s 125 PEO RAMPS 1 / AMPS XI E NG ~ ~ '!RM TOES ~~ `9p1AES q0 ~E pR\JEY f / OF O R P R MO `P` ~ ~ ~ INSGNGS G P O OOMES PER UNGHtE N h` 5~ -c 5 \ ~ P p.~S~.E~ Cj O~ PR vn R P P P~ ~ P P~ ~ y~ '~ RD~~ Sj \ ~~ \ ~~~~ \ \ 1 ~ /~ P ~ / ~ \/\ ~ ` LOCATION 1 LOCATION 2 / \\ ~ ~ E~y S \ ~ / 2 / /( Z \ ~` / Q ENN 1` \ m ~ ~ fi19.22~0 pDE 2lP/ NGS ~ ~` ~ 619'2 p \ ~ 1195 L ~ 1,1 ~ 0. pl fi"~ ~''1 ~ z N y Q 619~121o F~P' ``~ \ G ` P PER G (~ EO RPO 00µE5 -{ P / ~.- \~~ ~UNC•R D S NNE ~ ~ 12 ^ PE RPIPE Off` ExpEO Rp p5 ft 5 lAypE Pl &E NSj S R ~ G \ GUR9 Win{ '(~\ ~ 51P~~ ft ~`IGSE a \RpMN~ptEO pOM U PEO RAMP ~ N Q & INSl APE P~ ftEEOG GS CP~p DOMES P UN N 1 aP GNG~NGP OOME 1N ~ 1 ~ fiA9,122'SP~ 65 3RD ~ ~ VR(N ~ 212-5fi 6\9~o A~z VP `~PR 5 P ~ = ~`O`V` ~ I \ \ \1 ~ ~ ~ NOTE: (Q POSSIBLE TREE REMOVAL ®NEC 0 ACCOMOAIE RIE RAMP ING ALONG 3RD AVE SGN ~ \ \ % // \ \ (2J NO X- 1 \ LOCATION 3 LOCATION 4 LOCATION 5 ~ ~ tNSt vcs 2N ~ ~~ ~ / /\ R pE0 PM NGP~ OpMES ~ C \ / \ ~~ ~ \ / _ Exts - ~NNF.QY 5~ 5,9-1~1' nh ° \~ EMERSON Sj \ ovE eEOPaP PS °Ee K t26, X0.0 ~ R~ENNSt25~1{ypE MO pNAES xxPS6 ~ ~N cp~p NPP~ES 5S c~ ZRUN~"~ 6~9~ J tOQMES ®SEG 619,t3t' KS p F N 9P 'I9(A ~ 1tOt ~ ~~ ~ F Nz \ / _ ,may ~I (7 \ N < ~ ~ \ ~ 2J5 N pPLL3 6S ~ ~ N ym U ~ ~ ~, ~ ~ ~ ~ \ ~~ ~ ~ I LOCATION 6& 7 LOCATION 8 LOCATION 9 0~ W UN ~J_~G6~ D00P. ~ Q ~ t5V 6i9 F,R t P~ x P \ ~G MStP4 N`G0 G`pNGI Pft t`~~pK GHPNNEG ~ f% ME 0%U'\ OR ~ 6 ~p,01 6t9' ,Gt P~- tx G GPN 'n SWM K pENGE M{ j/' SN`NG GPtE / ~ 2~0000.P`N UN. G~ / ,S{,03 tNSt PLL WGN GN t0 6,9' SS R`~ iWN POPE E%. GNPNN l ,tlJ Fla 0 R \\ ~ \ t t3t 6,9,tS,,B~ „J0 0\I.ON 6te OK~90R RO \fl ~ tPNO R ~P4P C%\ N \N cl `\ 29 I yG \ // ~,\~ 1l0 ~ ~ Ox/ P ~ P \ f~`'(~,` ,A~GA9 rVl~`v 626~Y ~ ~ Sj ~ \ U`ONC /0 HPN \ANO { IPPP~%. iGHPNNV ~ FENCE. ' ~E EY.. ~ 0 PR9UN 9 G~~~ /VV `/~\ ~ I y G !`^ ~j `\ `"SON ~ ~ / N~ z , \ G~~~~N Oft \ ~ ~ ~ N \ /~ LOCATION 10 LOCATION 71 ~~, LOCATION 72 6\9'~O\\ SO P 1 3~,\ 6\g 26Y28 p5 k ~ 1 1`L4A_\ 46 55 INSTALL GUR3, GUTTER h SIDEWALK PEP. SDR50 G-2 LOCATION 13 ~ ~: y (P~ RE TP~E S Pte/ O M0~ EX\pE0 0.P ~NGPSED & \NS 2T P VT\tN Gvcs / DaMEs OXFORD S~ D\ \ p5 0%FORa SS z 6`yS2a \FORD S N. ~ i~ ~N LOCATION 15 \ ~~ \ C N ? ~. ~, Z 5 ~ ~ .L PEO RAMPS (p X\4. "o \ RE `NS 2 DP M ~ PER GV ~ GpSED~ vnh` ~`~~~RSON S~ ~ ~~ REMOVE LIST PED RAMPS & INSTALL PED RAMPS PER GVCS 25 (T WE A) YAPI TRUNCATED DOMES m CASTLE PARK ELEIAENTAflY SCHOOL LOCATION 16 ~~ OXFORD SZ REMp P`~\vE PROA SM45 &\NS GVGS 2Tp 0 DOMES PEA ~~vcP~E vA \ LOCATION 14 LOCATION XX RESOLUTION NO. 2013- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA: APPROVING A CHANGE ORDER TO THE CONTRACT WITH TRI-GROUP CONSTRUCTION, INC. FOR THE "ALPINE AVENUE IMPROVEMENTS FROM EMERSON STREET TO OXFORD STREET (STL379) AND TWIN OAKS AVENUE IMPROVEMENTS FROM EMERSON STREET TO OXFORD STREET (STL386)" PROJECT IN THE AMOUNT OF $98,726 TO PERFORM ADDITIONAL ELIGIBLE WORK IN THE CASTLE PARK NEIGHBORHOOD AREA UNDER THE SECTION 108 LOAN PROGRAM; REDUCING THE STL380 BUDGET BY $41,593 AND THE STL385 BUDGET BY $53,000 AND APPROPRIATING THE EQUIVALENT AMOUNT TO STL379 WHEREAS, in 2006, the City received approval for a Federal Department of Housing and Urban Development (HUD) Section 108 Loan to install public street improvements in the Castle Park Neighborhood Area; and WHEREAS, the Section 108 Loan funds must be expended by June 2013 or the balance returned to HUD; and WHEREAS, the last and final street improvement projects aze currently underway within Alpine and Twin Oaks Avenues, between Emerson and Oxford Streets (STL379 & STL386), under a contract awarded to Tri-Group Construction, Inc. (Tri-Group) by Resolution No. 2012- 196; and WHEREAS, staff estimates that, upon completion of this contract work by Tri-Group and financial closure of CIP Projects STL380 and STL385, approximately $100,000 in HUD Section 108 Loan funds will remain unexpended; and WHEREAS, staff developed a list of eligible improvement work within the Castle Park Neighborhood area to expend these funds and received a quote of $98,726 from Tri-Group to complete this work as a change order to their contract. This change order requires City Council approval; and WHEREAS, a change order with Tri-Group foradditional work, as opposed to a new contract for work, is necessary and appropriate because (1) Tri-Group is already working in the area on similar work which creates economies and efficiencies in construction staging, and reduces the cost to the City for such work; and (2) the time required for a new contract process would put the available 108 loan program funding for the project in serious jeopardy 6-8 Resolution No. Page 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista (1) approves a change order to the contract with Tri-Group Construction, Inc. for the "Alpine Avenue Improvements from Emerson Street to Oxford Street (STL379) and Twin Oaks Avenue Improvements from Emerson Street to Oxford Street (STL386)" Project in the amount of $98,726 to perform additional eligible work. in the castle park neighborhood area under the Section 108 Loan Program; (2) finds that the change order (as opposed to a new contract) is necessary, appropriate and urgent in order to reduce project costs and preserve available funding; and (3) reduces the STL380 budget by $41,593 and the STL385 budget by $53,000 and appropriates the equivalent amount to STL379. Presented by Richard A. Hopkins Director of Public Works Approved as to form by C ~~ :~ len R. ogin ~t A ey 6-9