HomeMy WebLinkAbout2013/02/26 Item 06CITY COUNCIL
AGENDA STATEMENT
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~~j '"'~`` CHULAVISfA
2/26/13, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLSHING NEW CIP PROJECT STL395,
REDUCING THE STL357 BUDGET BY $248,450 AND
APPROPRIATING THE EQUIVALENT- -AMOUNT TO STL395;
ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
"PAVEMENT REPAIR/ASPHALT CONCRETE OVERLAY
(STL395)" PROJECT TO ATP GENERAL ENGINEERING
CONTRACTORS INCORPORATED IN THE AMOUNT OF
$191,119.50, WAIVING CITY COUNCIL POLICY 574-01 AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
D $28,880.50
CONTINGENCY FUNDS NOT TO EX
SUBMITTED BY: ~
DIRECTOR OF PUBLIC WORKS t ~ J ~ A
ASSISTANT DIRECT R OF ENGINEERING
REVIEWED BY: CITY MANAGER
ASSISTANT CITY NAGER ~~
4/STHS VOTE: YES ® NO ^
SUMMARY
On January 30, 2013, the Director of Public Works received twelve (12) sealed bids for the
"Pavement Repair/Asphalt Concrete Overlay (STL395)" project. This repair project consists of
the removal by milling/grinding sections and replacing with an asphalt concrete overlay. The
proposed resolution, if approved, would: (a) establish new CIP project STL395; (b) transfer
$248,450 in Proposition 1B funds from Project STL357 into STL395; (c) accept bids; (d) award
a public works contract to ATP General Engineering Contractors, Incorporated in the amount of
$191,119.50; (e) waive Council Policy 574-01 regazding change orders; and (f) authorize the
Director of Public Works to approve change orders up to the contingency amount of $28,880.50.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State
CEQA Guidelines because the project consists of maintenance or repair work to existing public
street facilities involving negligible or no expansion of an existing use. Thus, no further
environmental review is required.
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2/26/13, ltem~
Page 2 of 4
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
This project consists of milling and grinding streets and applying a 1-1/2 "asphalt pavement
overlay, the work includes pavement striping and marking, replacement of traffic signal loop
detectors, traffic control, protection and restoration of existing improvements, and other
miscellaneous work.
On January 30, 2013, the Director of Public Works received twelve (12) bids for the "Pavement
Repair/Asphalt Concrete Overlay (STL395)"project. The following bids were received:
CONTRACTOR SUBMITTAL RESULTS TOTAL
SUBMITTED
1 ATP General Engineering All requirements met $191,119.50
Contractors -Chula Vista, CA
2 Frank & Son Paving, Inc. All requirements met $197,466.70
Chula Vista, CA
3 Portillo Concrete, Inc. - Corrected Bid for Math Error $204,227.50
Lemon Grove, CA
4 PAL General Engineering, Inc. - All requirements met $208,148.25
San Diego, CA
5 KAD Engineering All requirements met $227,232.50
Yucaipa, CA
6 JUST Construction, Inc. _ All requirements met $230,000.00
San Diego, CA
7 SRM Contracting & Paving, Inc. All requirements met $232,796.00
San Diego, CA
8 TC Construction Co., Inc. - All requirements met $241,359.00
Santee, CA
9 Hazard Construction - All requirements met $264,617.50
San Diego, CA
10 Ramona Paving & Const. Corp. All requirements met $342,745.00
-Ramona, CA
11 Medina Construction. - All requirements met $408,818.10
Jurupa Valley, CA
12 Kirk Paving, Inc. - All requirements met $436,464.85
Lakeside, CA
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2/26/13, Item ~
Page 3 of 4
The low bid submitted by ATP General Engineering Contractors, Incorporated (ATP) is below
the Engineer's estimate of $268,348.75 by $77,229.25 (or approximately 28.8%). The
Contractor has satisfactorily performed construction projects of similar scope for the City in the
past and staff has determined their work to be satisfactory. The Contractor's License No.
502506 is current and active. Staff reviewed ATP's bid and determined that the bid package is
complete, with no errors or omissions. Therefore, staff recommends awarding a contract in the
amount of $191,119.50 to ATP.
The proposed resolution would also authorize the Director of Public Works to approve change
orders over and above existing policy limits. Under City Council Policy No. 574-01, if an
individual change order causes the cumulative increase in change orders to exceed the Director's
authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is
required. The corresponding maximum aggregate contract increase that may be approved by the
Director of Public Works under Policy No. 574-01 is $16,378.37, which is based upon the base
contract amount. Approval of the proposed resolution would increase the Director of Public
Works' authority to approve change orders, as necessary, up to the contingency amount of
$28,880.50, which is an increase of $12,502.13 over the amount allowed in Policy No. 574-01.
Increasing the contingency funds will allow staff to continue the project without delay should
unforeseen circumstances resulting in increased project costs arise during the course of
construction, as well as make adjustments to bid item quantities. Unforeseen conditions include
such items as utility conflicts, hazardous materials, unexpected underground conflicts, etc. If the
contingency funds are not used, then they will be returned to the project fund balance.
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is State Proposition 1B. Contractors bidding this project
are not required to pay prevailing wages to persons employed by them for the work under this
project. Disadvantaged businesses were encouraged to bid in the Notice to Contractors for
various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the properties which are the subject of this action. Staff is
not independently aware, nor has staff been informed by any City Council member, of any other
fact that may constitute a basis for a decision maker conflict of interest in this matter.
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2/26/13, Item lQ
Page 4 of 4
CURRENT YEAR FISCAL IMPACT
The following is a summazy of anticipated project costs:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $191,119.50
B. Contingencies (Approx. 15%) $28,880.50
C. Staff Time, Material Testing and other Costs (Approx. 15%) $28,450.00
CONSTRUCTION TOTAL $248,450.00
Staff is requesting to reduce the funding in STL357 and appropriate these funds to STL395.
These changes will be reflected in the CIP expenditure category of the Proposition 1B Highway
Safety Fund.
There is no direct impact to the General Fund for this project.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City street
maintenance. Since the improvements are anticipated to increase the life of the streets included,
a positive fiscal impact is anticipated.
ATTACHMENTS
1. List of streets included in project
2. Contractor's Disclosure Statement
Prepared by: Roberto Juan, Associate Engineer, Public Works Department
Elizabeth M Chopp, Project Manager, Public Works Department
L\Engineer\AGENDA\CAS2013\02-26-13\STL395 Al li ReportIREV.doc
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PAVEMENT REPAIR /ASPHALT CONCRETE OVERLAY
STL395
01
I
LOCATION LENGTH WIDTH
FT
FT AREA
SF AC OVERLAY (TN)
STREET BEGIN END (
) (
) )
( DAY WORK NIGHT WORK
1
BUENA VISTA WY
. ..._ _.
E/O S RANCHO DEL REY PW
_.. _.._ I
~
.... i '.
__ j__ ~
2 343.00
,21 67
_.
_
2 _
N/E CORNER OF BUENA VISTA WY _
.. F E H ST
_ ~
_ 526.50 4.87
_
3 EASTLAKE DR S/O HILLSIDE OR
~
I ...
_ _ i__ '.
_
. ._ 3,256.00 30 12
... ._...
..
4 .. ..
NW & NE CORNERS OF EASTIAKE DR ._
.._
E H ST .
~ _
I. 1 087.50 10 06
5 EASTLAKE DR S/OEHST ~ 1 '~. 6448.00 5964
6 EASTLAKE DR i W/O LAKESHORE DR I i 5 845.00 54 07 _
7 E PALOMAR ST ' E/O HERITAGE RD ~ 1 7 813.00 72 27
8 E PAIOMAR ST SANTA RITA DR
~ ~ 18 353.00 189 77
9 E PALOMARST E/B LANE #2 'SANTA RITA DR SANTA ANDREA ST 914 00~ 16 00'
~ 14 624.00 135.27
10 E PALOMAR ST i SANTA ANDREA ST I _ i 12 672.00 _ 119 07
11 E PALOMAR ST i E/0 SANTA ALICIA AV ~ _ ~ 5 742.00 53 11
12 _ _
E PALOMAR ST SANTA FLORA RD r
t 24 050.00 222 46 _
13 E PALOMAR S7 ~ W/O LA MEDIA RD i
.. .
~ ~ 3 128.00 28 93
14 E PALOMAR ST SANTA ROSA DR __
, ~ 5 656.00 52 32
15 E PALOMAR ST ~ N/O OLYMPIC PWY ,__ _, . . ,~ _. _ _ ____......._ ~ . __ _1.__ ,' , , 4 854:00 .. _ _ ,44 90 _ _._.
16 SW & SE CORNER OF RUTGERS AV E H ST ~ 1 388.00 12 84 _
t7 TERRA NOVA DR N/OEHST i ~ 5,270.00 4675
123.250.01
m
~TTACi-i~dI~NT 2'
City of Chula Vista, CA
1!3/13 Contract Specification
CITY ®F Ci3iTL,A VISTA IDISCL®Si1F2.E STATER'EENT
Pursuant to Council Policy 101-O1, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contn'butions for a City of Chula Vista
elec5on must be filed. The following informafion must be disclosed:
List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, conttactor, subcontractor, material supplier.
~txt~
2. If any person; identified pursuant to (1) above is a corporation or partnerslip, list the names of all
individuals wish a $2000 investment in the business (corporation/partnership) entity.
N~A
3. If any person ~ identified pursuant to (1) above is anon-profit organization or trust, list the names
of any person serving as d'uector of the non-profit organization or as tmstee or beneficiary or
trustor of the bust.
~1~A
4, Please identify every person, including any zgents, employees, consultants, or independent
contractors you have assi~rted to represent you before the City in this matter.
N ~~.
5. Has any person* associated with this contmct had any financial dealings with an official**~the
City o##''Chula Vista as it relates to this contract within the past 12 months? YesNo_
a~lA
,~
6_ 6 Ta~'CR?Cal P.cpairsph,lt Concrcm Orcrtay (STL"-9=)
City of Chuta Vista, CA
1!3113 Contract SpeciScarion
6.
If Yes, briefly describe the nature of the financial interest the official** may have in this contract.
Have you made a contribution of more than 525 within the past twelve (12) months to a current
member of the Chula Vista City Council? No / Yes _ If yes, which Council member?
Have you provided more than 5340 (or an item of equivalent value) to an official** of the City of
Chula Vista itt the past hvelve (12) months? (This includes being a source of income, money to
retire a legal debt, gifr, loan, etc.) Yes _ No
If Yes, which official*'~ and what was the nature of item provided?
.~- . _
..
----~, j
Date:'~an uav.n 30 t 2013
(, Signature of Contractor/Applicani-
t7oro« 1. 1~a~.c.~. \l1~ 4~d~.S+~~~
!~~ ~?nld.a?t~ ~y+.G1vL.PNUnn ~.Oe1"~Y-0. G'~'o~
Print or type name of Contra or/Applic ~ t
*~
Person is defined as: any individual, fum, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other groug or combination acting as
a unit
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
2S
6-7 Pa..cmcn[Ficpai:lsphah ConCTCt-0vcr;ay (S7!.4.)
RESOLUTION NO. 2013-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLISHING NEW CIP PROJECT STL395;
REDUCING THE STL357 BUDGET BY $248,450 AND
APPROPRIATING THE EQUIVALENT AMOUNT TO STL395;
ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
"PAVEMENT REPAIR/ASPHALT CONCRETE OVERLAY
(STL395)" PROJECT TO ATP GENERAL ENGINEERING
CONTRACTORS INCORPORATED IN THE AMOUNT OF
$191,119.50; WAIVING CITY COUNCIL POLICY 574-01 AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
CONTINGENCY FUNDS NOT TO EXCEED $28,880.50
WHEREAS, this repair project would address and correct defects and potential hazards
resulting from chip seals completed under the Pavement Rehabilitation Program Prop IB
(STL357) project; and
WHEREAS, City staff prepared specifications for the "Pavement Repair/Asphalt
Concrete Overlay (STL395)" and advertised the project on January 11, 2013; and
WHEREAS, on January 30, 2013, the Director of Public Works Engineering received
twelve (12) sealed bid for the "Pavement Repair/Asphalt Concrete Overlay (STL395)" project;
and
WHEREAS, the bids received were as indicated in the following chart:
CONTRACTOR
SUBMITTAL RESULTS TOTAL
SUBMITTED
I ATP General Engineering All requirements met $191,119.50
Contractors -Chula Vista, CA
2 Frank & Son Paving, Inc. All requirements met $197,466.70
Chula Vista, CA
Portillo Concrete, Inc. Corrected Bid for Math $204
227.50
3 Lemon Grove, CA Error ,
4 PAL General Engineering, Inc. - All requirements met $208,148.25
San Diego, CA
5 KAD Engineering All requirements met $227,232.50
Yucaipa, CA
6 JUST Construction, Inc. _ All requirements met $230,000.00
San Diego, CA
6-8
Resolution No.
Page 2
CONTRACTOR
SUBMITTAL RESULTS TOTAL
SUBMITTED
7 SRM Contracting & Paving, Inc. All requirements met $232,796.00
San Diego, CA
8 TC Construction Co., Inc. - All requirements met $241,359.00
Santee, CA
9 Hazard Construction - All requirements met $264,617.50
San Diego, CA
10 Ramona Paving & Const. Corp. - All requirements met $342,745.00
Ramona, CA
11 Medina Construction. - All requirements met $408,818.10
Jurupa Valley, CA
12 Kirk Paving, Inc. - All requirements met $436,464.85
Lakeside, CA
WHEREAS, the bid submitted by ATP General Engineering Contractors, Incorporated is
below the Engineer's estimate of $268,348.75 by $77,229.75 (or approximately 28.8%); and
WHEREAS, the total "Pavement Repair/Asphalt Concrete Overlay (STL395)" project is
anticipated to cost $248,450.00 including $57,330.50 for contingencies, staff time, material
testing and other cost; and
WHEREAS, there are sufficient Proposition 1B funds remaining in STL357 to cover the
total project cost; and
WHEREAS, staff has verified the references and the work performed by the contractor
on previous City projects and has found their work to be satisfactory; and
WHEREAS, staff recommends awazding the contract for "Pavement Repair/Asphalt
Concrete Overlay (STL395)" project to ATP General Engineering Contractors, Incorporated; and
WHEREAS, under Council Policy No. 574-01, the Director of Public Works may
approve a contract increase of up to $16,378.37, based upon the base contract amount. It is
recommended that the Director of Public Works be authorized to approve change orders, as
necessary, up to the contingency amount of $28,880.50 in order to allow staff to continue the
project without delay.
6-9
Resolution No.
Page 3
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby establish new CIP Project STL395; reduce the STL357 budget and
contractors' retention by $248,450 and appropriate the equivalent amount to STL395; accept
bids and award the contract for the "Pavement Repair/Asphalt Concrete Overlay (STL395)"
project to ATP General Engineering Contractors, Incorporated in the amount of $191,119.50;
waive City Council Policy 574-01 and authorize the expenditure of all available contingency
funds not to exceed $28,880.50.
Presented by:
Richard A. Hopkins
Director of Public Works
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