HomeMy WebLinkAbout2013/02/26 Item 07CITY COUNCLL
AGENDA STATEMENT
~..w:. cIIY of
'^' CHULA VISTA
2/26/13, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING A PURCHASE AGREEMENT
TOTALING $49,457.50 TO NATIONAL AUTO FLEET GROUP
FOR THE PURCHASE OF TWO POLICE PATROL SEDANS IN
ACCORDANCE WITH THE TERMS AND CONDITIONS OF
NATIONAL JOINT POWERS AUTH TY BID NUMBER 102811
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS
ASSISTANT DIRECTOR OF PUBL (~ ,
REVIEWED BY: CITY MANAGER
ASSISTANT CIT ANAGER ~~~'"
4/STHS VOTE: YES ^ NO
SUMMARY
Funds were allocated in the approved Equipment Replacement Fund budget for fiscal year
2012/13 to replace two police patrol vehicles.
The City of Chula Vista Municipal Code Section 2.56.270 and Council Resolution No. 6132
authorize the Purchasing Agent to participate in cooperative bids with other government agencies
for the purchase of materials of common usage. The City has an opportunity to participate in a
current National Joint Powers Authority (NJPA) bid on favorable terms and pricing.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California Environmental
Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined
under Section 15378 of the State CEQA Guidelines because it will not result in a physical
change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA
Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
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2/26/13, Item
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DISCUSSION
The approved capital Equipment Replacement Fund budget for fiscal yeaz 2012/13 authorizes the
replacement of seven police patrol vehicles, five of which have already been procured. The Fleet
Manager, working with responsible staff in the Police Department, has obtained written quotes
from the National Auto Fleet Group for the desired vehicles, on terms, conditions and pricing
offered to the NJPA through competitive bidding for such vehicles.
The result of this award will cause the City to expend in excess of $100,000 with this vendor in
this fiscal yeaz. Purchasing regulations require such an expenditure be approved by the City
Council.
Staff recommends that National Auto Fleet Group, as the holder of a competitive bid contract
issued by NJPA, be awarded this purchase agreement. Purchasing concurs in this assessment.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site
specific and consequently, the 500-foot rule found in California Code of Regulations section
18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff
been informed by any City Councilmember, of any other fact that may constitute a basis for a
decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
The net total cost including taxes is $49,457.50. Sufficient funds have been budgeted in the
Equipment Replacement Fund.
ONGOING FISCAL IMPACT
Since these vehicles are replacement vehicles, and since an equal number of existing vehicles
will be removed from the fleet, there is no ongoing additional fiscal impact.
ATTACHMENTS
None.
Prepared by: Steve Dorsey, Flee[ Manager, Public Works Operations
H: IPUBLIC WORKS- ENGIAGENDAICAS2073102-26-731Agenda Statement -Police Patrol Sedans.doc
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RESOLUTION NO. 2013-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA AWARDING A PURCHASE
AGREEMENT TOTALING $49,457.50 TO NATIONAL
AUTO FLEET GROUP FOR THE PURCHASE OF TWO
POLICE PATROL SEDANS IN ACCORDANCE WITH
THE TERMS AND CONDITIONS OF NATIONAL
JOINT POWERS AUTHORITY BID NUMBER 102811
WHEREAS, the Fiscal Year 2012/13 Equipment Replacement Fund budget
provides for the replacement of two police patrol sedans; and
WHEREAS, the National Joint Powers Authority issued bid number 102811 for
the purchase of such vehicles; and
WHEREAS, the City of Chula Vista Municipal Code Section 2.56.270 and
Council Resolution No. 6132 authorize the Purchasing Agent to participate in cooperative
bids with other government agencies for the purchase of materials of common usage; and
WHEREAS, National Auto Fleet Group is the successful bidder in response to the
bid issued by the National Joint Powers Authority.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Chula Vista does hereby award a purchase agreement totaling $49,457.50 to National
Auto Fleet Group for the purchase of two police patrol sedans in accordance with the
terms and conditions of National Joint Powers Authority bid number 102811.
Presented by
Richard Hopkins
Director of Public Works
Approved as to form by
L .,---
Glen R. Googins Tj r~?c-z ~-,
.City Attorney
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