HomeMy WebLinkAbout2013/01/08 Item 08CITY COUNCIL
AGENDA STATEMENT
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1/8/13, Item ~'
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING A PURCHASE AGREEMENT
TOTALING $133,126.50 TO SAN DIEGO FREIGHTLINER FOR
THE PURCHASE OF ONE 10-12 CU YARD DUMP TRUCK
DIRECTOR OF PUBLIC WORKS -
ASSISTANT DIRECTOR OF PUBLIC
CITY MANAGER ,/ S .
ASSISTANT CITY MANAGER ~"t,~~^'~~ i
4/STHS VOTE: YES ^ NO
SUMMARY
Funds were allocated in the approved Equipment Replacement Fund budget for fiscal year
2012/13 to replace one 1993 Peteibilt 10-yard dump truck.
Bids were solicited by Purchasing to provide a truck in compliance with specifications developed
for that purpose. The bid was advertised electronically on Planet Bids and was advertised in the
newspaper, in accordance with Purchasing Rules and Regulations. Staff recommends that the
bid be awarded to the lowest responsive, responsible bidder, San Diego Freightliner.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California Environmental
Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined
under Section 15378 of the State CEQA Guidelines because it will not result in a physical
change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA
Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
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DISCUSSION
The approved capital Equipment Replacement Fund budget for fiscal year 2012/13 authorizes the
replacement of equipment number 2802, a 1993 Peterbilt 10-cubic yard dump truck. Technical
specifications were prepared by the Fleet Manager, working with responsible staff in Streets
Maintenance, in order to request bids for the replacement truck.
The following table provides a summary of the bids received by vendor. Original bid submittals
are available in the Purchasing Agent's office. Bid amounts include all fees and sales tax.
Summary of Biris
Vendor Bid Amount
San Diego Freightliner $133,126.50
San Diego Freightliner $147,838.26
Rush Truck Centers $148,431.10
Dion International Trucks $153,362.16
(1) Not in com liance with technical s ecifications.
Staff recommends that San Diego Freightliner, as the lowest responsive bidder, be awarded the
contract. Purchasing concurs in this assessment.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site
specific and consequently, the 500-foot rule found in California Code of Regulations section
18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff
been informed by any City Councilmember, of any other fact that may constitute a basis for a
decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
The net total cost including taxes is $133,126.50. Sufficient funds have been budgeted in the
Equipment Replacement Fund.
ONGOING FISCAL IMPACT
Since this vehicle is a replacement vehicle, and since an existing vehicle will be removed from
the fleet, there is no ongoing additional fiscal impact.
ATTACHMENTS
None.
Prepared by: Steve Dorsey, Fleet Manager, Public Works Operations
H:IPUBLIC WORKS- ENGIAGENDAICAS2013101-08-131AgendaStatement- lOyard dump truck.doc
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RESOLUTION 2013-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA AWARDING A PURCHASE
AGREEMENT TOTALING $133,126.50 TO SAN DIEGO
FREIGHTLINER FOR THE PURCHASE OF ONE 10-12
CUBIC YARD DUMP TRUCK
WHEREAS, the Fiscal Year 2012/13 Equipment Replacement Fund budget
provides for the replacement of one 10-cubic yard dump truck; and
WHEREAS, equipment number 2802, a 1993 Peterbilt 10-cubic yard dump truck
is authorized for replacement in the Equipment Replacement Fund budget in fiscal yeaz
2012/13; and
WHEREAS, the Purchasing Agent issued Request for Quotes number 5-12/13, in
accordance with Purchasing Rules and Regulations; and
WHEREAS, bids were received from three vendors in response to the Request for
Quotes; and
WHEREAS, San Diego Freightliner has been determined to be the lowest
responsive, responsible bidder in compliance with the terms and conditions of RFQ 5-
12/13;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Chula Vista does hereby award a purchase agreement totaling $133,126.50 to San Diego
Freightliner for the purchase of one 10-12 cubic yard dump,truck.
Presented by Approved as to form by
Richard A. Hopkins
Director of Public Works
~~~
Glen R. Googins
City Attorney
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