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Home My WebLink About2013/02/05 Item 06CITY COUNCIL AGENDA STATEMENT ~`~~ CITY OF CHUTA VISTA 2/5/13, Item ~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING THE CONTRACT FOR THE "MONTGOMERY ELEMENTARY SCHOOL PEDESTRIAN IMPROVEMENTS [CIP NO. STL375; STATE PROJECT NO. SR2SL-5203(033)]" PROJECT TO JUST CONSTRUCTION, INC. IN THE AMOUNT OF $110,000, WAIVING CITY COUNCIL POLICY 574-01, AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCE I $15,000 SUBMITTED BY: .DIRECTOR OF PUBLIC WORKS ` ~~ ~ , / ASSISTANT DIRECTOR OF ENGINEE G ,Nj-n/ REVIEWED BY: CITY MANAGER C7 ~ ~ T S , ASSISTANT CITY MANAGER ~7 ~ 4/STHS VOTE: YES _ ^ NO SUMMARY On December 19, 2012, the Director of Public Works received six (6) sealed bids for the "Montgomery Elementary School Pedestrian Improvements [CIP No. STL375; State Project No. SR2SL-5203(033)]" Project. The project will provide a safer street crossing for the elementary school and consists of the installation of enhanced crosswalk improvements, including curb extensions, pedestrian ramps, pedestrian actuated traffic signal and traffic signage at the front entrance of the school on Fourth Avenue. The proposed resolution, if approved, would accept the bids, award the contract to Just Construction, Inc. in the amount of $110,000, waive City Council Policy 574-01, and authorize the expenditure of all available contingency funds in an amount not to exceed $15,000. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 3 categorical exemption pursuant to Section 15303 [New Construction or Conversion of Small Structures] of the State CEQA Guidelines because the proposed street improvements consist of small new pedestrian features to be constructed within existing public street right-of- way. Thus, no further environmental review is required. 6-1 2/5/13, Item Page 2 of 3 RECOMMENDATION Comicil adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The primary pti~rpose of the State Safe Routes 2 School (SR2S) Program is to provide safer street crossings for children and families walking to schools. The "Montgomery Elementary School Pedestrian Improvement" project consists of the installation of enhanced crosswalk improvements, including curb extensions, pedestrian ramps, pedestrian actuated traffic signal and traffic signage, all designed to increase safety for children and families at the front entrance of Montgomery Elementary School on Fourth Avenue. On December 19, 2012, the Director of Pablic Works received six (6) sealed bids. The following bids were received: CONTRACTOR BiD AMOUNT 1. Just Construction, Inc. -San Diego, CA $110,000.00 2. Perry Electric -Santee, CA $119,415.70 3. Lekos Electric, Inc. - EI Cajon, CA $]24,112.00 4. MJC Construction-Bonita, CA $]26,034.80 S.Tri-Group Construction and Development, Inc., -San Diego, CA $126,988.00 6. Jayeor Construction Technologies, Inc. -Santee, CA $160,067.40 The low bid submitted by Just Construction, Inc. is below the Engineer's Estimate of $132,000.00 by $22,000 (20% below the Engineer's estimate); much of this differeuce can be attributed to the high degree of competition currently within the construction market. Engineering staff has verified the references provided by the contractor and has determined that the contractor has performed satisfactorily for those references. The Contractors License No. 968910 is current and active. The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $10,700. Approval of the resolution would increase the Director of Public Works' authority to approve change orders, as necessary, up to the contingency amount of $15,000, an increase of $4,300 over Policy No. 574-01. Increasing the contingency funds will allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction, as well as make adjustments to bid item quaxuities. Unforeseen conditions include 6-2 2/5/13, Item d, Page 3 of 3 such items as utility conflicts, hazardous materials, unexpected underground conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Disclosure Statement Attached is a copy of the contractor's Disclosure Statement as Attachment 1. Wage Statement The sources of funding for this project are a grant from the State Safe Routes 2 School (SR2S) Program and TransNet (grant match). Contractors bidding tlvs project are required to pay State of California general prevailing wages to persons employed by them for the work wtder this project. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Statl is not independently aware, nor has staff been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT A breakdown of the project construction costs is as follows: FUNDS REQUIRED FOR CONSTRUCTION CONTRACT A. Base Contract Amount $110,000 B. Contract Contingencies $15,000 C. Construction Inspection Staff Costs $20,000 D. Desi n/Surve /Monument Preservation $2>,000 TOTAL FUNDS REQUIRED FOR CONSTRUCTION CONTRACT $170,000 There is no direct fiscal impact to the General Fund in the current fiscal year related to awarding the construction contract. ONGOING FISCAL IMPACT Upon completion of the project, the improvements will require routine maintenance and operation of the street facilities and traffic signal equipment. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Patrzck Monedq Associate Engineer, Ps~blzc Works-Engineering J: I Engineer IAGENDAICAS2013102-OS-131 CAS STL375 Contract Awm•d - draft pcm. doc 6-3 ~,rr,~c~nn~N-r ~ CITI' OP' CI3ULA VISTA DISCLOSURR STATLMUNT Pursuant to Council Policy 101-O1, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownerslup or fnancial interests, payments, dr campaigct contriUutions for a City of Chula Vista election must be 51ed. The following information. must bedisclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. Just Construction, Inc. 2. If any person`° identified ptrsuant to (I) above is a corporation or pannerslvp, list the names of all individuals with a X2000 investment in the business (corporatiot>/partnership) entity. H. Andres Romero, President 3. If any person" identified pursuant to (1) above is anon-profit a natiization or Oust, ]is[ the names of any person sen~ina as director of the nnn-profit organization or as trustee or beneficiary or trustor of the tntst. y N/A a. Please identify e4ery person, including airy agents, employees, consultants, or independent contractors you have assigned to represent you before the Ciq~ in this matter. H. Andres Romero, President Norma Soto, Corp. Secretary/Contract Admin. Sonia Garcia, Treasurer ~. Has any person* associated with this contract had any financial dealings with an official*'k of the City of Chula Vista as it relates to this contract witlrin the past 12 months? Pes_ No X If Yes; briefly describe the nature of the financial interest the official** may have in this contract. 19 Q:SEn^inremig1A11 Projecis~5TL5TLi75 \lentgomey SlLS`Spec-C~n4ractlSTL 37i Sprcs PinaLdcn. 6-4 Rave you made a contribution of more than $250 ~eiilun the past hvelve (12) months to a current member of the Chula Vista City Council? ho X Yes _ If yes, which Council member? Rave you provided more than 5340 (or an item of equivalent value) to an official"' of the City of Chula Vista in the past tweh~e (12) months? (This includes beinv a source of income, money to retire a legal debt; gifr, loan, etc.) Yes _ i1TO X If Yes, wluch ofticial'* and \vhat was the nature of item provided? Date: December 19, 2012 of or type name ofContractor/Aaalicant Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fralemal oreanization, cotporittioa, estate; tnist, receiver, syndicate, .any other county, city, municipality, district, or other political suUdivision, -or any other group or combination active as a unit, ` - • Official includes, but is not limited to: 1\4ayor, Council member, Planiune Conm7issioner, i\4embet of aboard, commission, or coiimuttee of the City, employee, or staff members. 20 Q:\EnginecrintL4i1 Projec~tlSTL6T1375 Mom_omcq• SR?S15p«Con~ncelSTL 375 Spec; rinaLdoc 6-5 RESOLUTION NO. 2013- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING THE CONTRACT FOR THE "MONTGOMERY ELEMENTARY SCHOOL PEDESTRIAN IMPROVEMENTS [CIP NO. STL375; STATE PROJECT NO. SR2SL-5203(033)]" PROJECT TO JUST CONSTRUCTION, INC. IN THE AMOUNT OF $110,000, WAIVING CITY COUNCIL POLICY 574-01, AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED $15,000 WHEREAS, on December 19, 2012, the Director of Public Works received six (6) sealed bids for the "Montgomery Elementary School Pedestrian Improvements -CIP No. STL375" Project, State Project Number: SR2SL-5203(033); and WHEREAS, the work to be done consists of installation of enhanced crosswalk improvements, including curb extensions, pedestrian ramps, pedestrian actuated traffic signal and traffic signage at the front entrance of the school on Fourth Avenue; and WHEREAS, the Director of Public Works received six (6) sealed bids as follow: CONTRACTOR BID AMOUNT 1. Just Construction, Inc. -San Diego, CA $110,000.00 2. Perry Electric -Santee, CA $119,415.70 3. Lekos Electric, Inc. - El Cajon, CA $124,112.00 4. MJC Construction -Bonita, CA $126,034.80 S.Tri-Group Construction and Development, Inc., -San Diego, CA .$126,988.00 6. Jaycor Construction Technologies, Inc. -Santee, CA $160,067.40 WHEREAS, the low bid submitted by Just Construction, Inc. is below the Engineer's Estimate of $132,000.00 by $22,000 (20% lower); and WHEREAS, staff has verified the references provided by the contractor and has determined that the contractor has performed satisfactorily for those references; and WHEREAS, staff has reviewed the low bid and recommends awarding the contract to Just Construction, Inc. of San Diego, California. WHEREAS, in order to approve change orders as necessary, staff is requesting City Council waive Council -Policy No. 574-01. 6-6 Resolution No. Page 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accepts bids and awards the contract for the "Montgomery Elementary School Pedestrian Improvements - CIP No. STL375" Project, State Project Number: SR2SL-5203(033)" Project to Just Construction, Inc. in the amount of $110,000.00. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby waive Council Policy 574-01 and authorize the director of Public Works o approve change orders, as necessary, up to the contingency amount of $15,000 and expend'al available funds in the project. ~ ; ..--~ Presented by as to Richard A. Hopkins n R. oog Director of Public Works C ty Attorney 6-7