HomeMy WebLinkAboutReso 1999-19454 RESOLUTION NO. 19454
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING WAIVER OF CERTAIN ELEMENT OF
COMPETITIVE BIDDING PROCESS AND AWARDING A "NOT TO
EXCEED" CONTRACT FOR CONSULTING, VALIDATION, AND
PROJECT MANAGEMENT SERVICES FOR THE POLICE
DEPARTMENT STRATEGIC PLAN TO THE WARNER GROUP AND
APPROPRIATING $72,013 TO THE POLICE DEPARTMENT
BASED ON UNANTICIPATED REVENUE FROM DEVELOPMENT
IMPACT FEES (DIF)
WHEREAS, as a result of numerous issues related to growth and dynamic changes in
policing, it is important that the Police Department formulate a Strategic Plan to meet near-
term and future challenges; and
WHEREAS, on December 9, 1998, the Police Department formally began the process
of formulating ideas and compiling data for the department's Strategic Plan; and
WHEREAS, this process has included approximately eighty staff members working in
eight focus groups, gathering and evaluating information for the Strategic Plan; and
WHEREAS, in December, 1998, the Police Department identified vendors who would
be qualified and competent to provide consulting, validation, and project management services
for the Strategic Plan project; and
WHEREAS, due to the technical, unique, and specialized nature of the Strategic Plan
envisioned for the Police Department it was very difficult to locate consultants who had the
requisite expertise in Police Department Strategic plans to provide the services required by the
Police Department; and
WHEREAS, in January, 1999, due to the difficulty in locating potential responsive
bidders for the project the Police Department issued a Request for Proposal for Professional
Services to all potential consultants who would be qualified and competent to provide
consulting, validation, and project management services for the Strategic Plan project; and
WHEREAS, the names of potential consultants were obtained from the Internet, from
the State of California's Peace Officer Standards (POST), and from San Diego State University
professors; and
WHEREAS, the services sought by the Police Department are unique, specialized and
do not belong to any one professional society or group making publication impractical; and
WHEREAS, the Request for Proposal for Professional Services was sent directly to
seventeen consultants identified by staff from their research rather than a notice to a
professional society or by publication in a newspaper; and
WHEREAS, out of the seventeen Request for Proposals for Professional Services only
two responses were received; and
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Resolution 19454
Page 2
WHEREAS, this process for soUciting bids for the project was highly competitive given
the nature of services sought by the Police Department and the dearth of qualified experts
available justifying the waiver of public announcement as impractical under the circumstances;
and
WHEREAS, after a careful examination and review of the qualifications, experience,
costs, and the criteria established by the Selection Committee, staff determined that The
Warner Group demonstrated competence and qualifications for the services required at a fair
and reasonable cost to the City; and
WHEREAS, the costs of implementing the contract for the services of The Warner
Group shall not exceed $72,O13; and
WHEREAS, upon the completion of the Strategic Plan it may be necessary to review
the Strategic Plan in its entirety to identify whether any components included in the Plan are
growth related; and
WHEREAS, based upon that review it may be necessary to reimburse the Development
Impact Fees (DIF) that percentage of the project that is not related to city-wide growth;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista
does hereby waive a certain element of the competitive bidding process, namely public
announcement of the Request for Proposal for Professional Services, as impractical; and
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby
award the "not to exceed" contract for consulting, validation, and project management
services for the Police Department Strategic Plan to the Warner Group; and
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby
appropriate the sum of, not to exceed, $72,013 to the Police Department budget based upon
unanticipated revenue from Development Impact Fees (DIF).
Presented by Approved as to form by
P. er~' J~"'
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Resolution 19454
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PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 11th day of May, 1999, by the following vote:
AYES: Councilmembers: Davis, Moot, Padilia, Salas and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: None
ATTEST:
Susan Bigelow, City Cler;~
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 19454 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 11th day of May, 1999.
Executed this 11th day of May, 1999.
Susan Bigelow, City Clerk