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Home My WebLink About2013/02/26 Item 05~ ~~~, ~~ CITY COUNCIL '~1° AGENDA STATEMENT „ ~~;;;,, cln of CHULA VISTA 2/26/13, Item ~ ITEM TITLE: SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REJECTING THE BID OF THE FIRST APPARENT LOW BIDDER AS NON-RESPONSIVE, ACCEPTING REMAINING BIDS, AWARDING THE CONTRACT FOR THE "SIDEWALK REPLACEMENT FY2012-2013 AT VARIOUS LOCATIONS IN THE CITY OF CHULA VISTA, CA (JY065S)" PROJECT TO PORTILLO CONCRETE, INC, IN THE AMOUNT OF $115,667, WAIVING COUNCIL POLICY 574-01, AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED $ 33 DIRECTOR OF PUBLIC WORKS ASSISTANT DIRECTOR OF ENGIN G~~/1~ CITY MANAGER ASSISTANT CITY MANAGER ~~' 4/STHS VOTE: YES ^ NO SUMMARY On February 6, 2013, the Director of Public Works received eight (8) sealed bids for the "Sidewalk Replacement FY2012-2013 at Various Locations (JY065S)" Project. The project was included in the annual Public Works Street Maintenance budget to remove and replace curbs, gutters, sidewalks, and driveways displaced by street trees on various City streets as listed in Attachment L The proposed resolution, if approved, would reject the bid of the first apparent low bidder as non-responsive, accept remaining bids, award the contract for this project to Portillo Concrete, Inc. in the amount of $115,667, waive Council Policy 574-O1, and authorize the expenditure of all available contingency funds in an amount not to exceed $24,333. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1(c) categorical exemption pursuant to Section 15301 [Existing Facilities] of the State CEQA Guidelines because the capital improvement project consists of removal and replacement of existing curbs, gutters, sidewalks, asphaltlconcrete pavement and driveways displaced due to the overgrowth of tree roots. All proposed repair work to be done within existing street right-of- way. Thus, no further environmental review is necessary 5-1 2/26/13, Item `~ Page 2 of 4 RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The annual Public Works Street Maintenance sidewalk replacement project is funded in the fiscal year 2012-2013 operating budget. Project design staff prepared specifications and location plats and advertised the project on January 18, 2013. On February 6, 2013, the Director of Public Works received eight (8)-bids as follows: CONTRACTOR BID 1 Palm Engineering Construction Company, Inc. -San Diego, CA $113,749.00 2 Portillo Concrete, Inc. -Lemon Grove, CA $115,667.00 3 El Camino Construction and Engineering Corporation -Long Beach, CA $129,938.00 4 Just Construction, Inc. -San Diego, CA $137,992.25 5 Crest Equipment, Inc. - El Cajon, CA $140,249.25 6 Ramona Paving and Construction Corporation -Ramona, CA $145,161.50 7 Tri-Group Construction and Development, Inc. -San Diego, CA $155,097.00 8 HTA Engineering & Construction, Inc. -San Diego, CA $162,227.00 Staff reviewed the apparent lowest bid submitted by Palm Engineering Construction Company, Inc., and determined that the bid is non-responsive because the Contractor did not include the "Individual, or Co-Partnership, or Corporation letter authorizing capacity(ies) for signature" form in his bid proposal package. Staff then reviewed the second lowest bid submitted by Portillo Concrete, Inc. and determined that the bid package is complete, with no errors or omissions. Therefore, staff recommends awarding a construction contract to Portillo Concrete, Inc. in the amount of $115,667. The bid submitted by Portillo Concrete, Inc. is below the Engineer's estimate of $127,275 by $11,608 (approximately 9% below the Engineer's estimate). Portillo Concrete, Inc. has satisfactorily performed construction projects of similar scope for the City in the past. Portillo Concrete, Inc. is a licensed General Engineering Contractor, General Building Contractor, and Concrete Contractor. Their License No. 680144 is current and active. 5-2 2/26113, Item ~ Page 3 of 4 The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $18,097. Approval of the proposed resolution would increase the Director of Public Works' authority to approve change orders, as necessary, up to the contingency amount of $24,333, an increase of $6,236 over Policy No. 574- 01. Increasing the contingency funds will allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction, as well as make adjustments to bid item quantities. Unforeseen conditions include such items as utility conflicts, hazazdous materials, unexpected underground conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Further, because the contractor's bid is lower than the Engineer's estimate, some of the supplemental locations listed in Attachment 1 will be completed using contingency funds. The proposed resolution, if approved, would reject the bid of the first apparent low bidder as non-responsive, accept remaining bids, awazd the contract for this project to Portillo Concrete, Inc. in the amount of $115,667, waive Council Policy 574-01, and authorize the expenditure of all available contingency funds in an amount not to exceed $24,333. Wage Statement The contractors who bid on this project are not required to pay prevailing wages to persons ,~ employed by them for the work performed under this project. However, a Notice to Contractors" was sent to various trade publications in order to encourage disadvantaged business enterprises (DBEs) to bid on the project. Disclosure Statement Attachment 2 is a copy of the Contractor's Disclosure Statement. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT FUNDS RE UIRED FOR CONSTRUCTION A. Contract Amount $ 115,667 B. Contingencies $ 24,333 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $ 140,000 5-3 2/26/13, Item ~ Page 4 of 4 Sufficient funds have been budgeted in the Public Works Operating Budget for this contract. The contract amount of $115,667 plus the contingencies and remaining funds in the project results in a total construction cost of $140,000. ONGOING FISCAL IMPACT Upon completion of the project and one-year contractor maintenance period, the improvements will require only routine normal maintenance of the street facilities. ATTACHMENTS 1. Location of Work 2. Contractor's Disclosure Statement Prepared by: Boushra Salem, Senior Civil Engineer, Public Works Department J: IEngineerLIGENDAICAS2013102-26-73VY0655-Contract mvard rev2.doc 5-4 ATTAGHI~ENT 1 -' `~~~~ s cinrwe r.u oow.e!`eMRNT FV207?-1073 dY065 APPENDIX"A" ~~ . __. _ _~.. ~ ! ~ ` v ~ lob ~ i .-. I _~ _~; L I a ' ~ Y e i I ADDRESS ~ p j % o ~ IL`'~~ o~ Z? IQ ~?`Ui C7 j ay o e ~ : 2 j l l 4721STARWOOD CIR I I I ~ ~I ~ 261 2 12 I 846~J ST E i 1 I ~ 16 ~ I 368 ~ I ~ 1 ~ 3 I 11 Lh9URRP.Y ST ~ 1 ~ 744 ~ ! 1 '. ''-3 1 1 4 i :L ST@BAYDFF IS BRIDGENAV I i! I 5 I ! I I I S 1034/7056iFOURTFI AVE I I 325 i I 17 ' ! I ~ I I ' 2 16 I 1350;PARh DR I I L ~ 70 i ~, I I 7 I 154!MURRAY ST ~ 1_~ _- I 39 I ! I - 4 i 2 ~ S I I L- 1ST @ LA PETITE SC}TOOL ~ I~ 80 ! ~ I i I t ' ~~ I P I f 700iPA5EO DEL REY ~ I~ I5 ! 1 I I ~ ? 1101 630iARTHUR AVE I I I 46 i { I i 11 I 1 117 447;1 ST (FIG AVE SIDE OF PROP) I i 1 205 ; SS ! ! I 1 1 1 t2 ~ ;nni Flt; AVF ~ 1 ! I 5 _~ I _ !__ ---• I I~ U I 537jARIZONA ST i I - l I 190 -- - - - i I ~ 1 ! 14 ~ 31PALOMAR DR (AT HILLTOP DR) ~ 1 I _~ __ 113 I 1 I_~ I I I l5j 605COLORADO AVE (AT25T) ~ l l 544 i ' I _ 35 I! I ' 3 ~ 16 I 1551 .COUNTRY VISTA LN (AT INLET) I I I 63 ~ ' ~ ~, 3 j 17 ! 409SiBONITA RD i l ~ I 36 ~ ~~,~ __ i ~ I t i 18 ~ 715;FOURTH AVE _ 1 ~ i 1 I _ 13_ • , _ i '_ ! I ~ 2 ~ 19I 1361-Li651MUNTEREY CT I 1 28 ; ~ I ! _ DEIvRJIS .AVE I I'-O 714' 1 ~ 6S ( ~ I 1 , ~ 2 ~ 21 ~ 704 d 710 DENNlS .AVE ~ t ~ li2 I ~ 198 ~ ~~ I 23I 475iWOODL.AWN AVE ! I ~ ~! ~ ~ i 26 I I ~ 23 627iHILLTOP DR j I~ I00 ~ i I 100 I 30 ' ,~I I I I 124 i 62ll. HILLTOP DR ! I I I 50 i _ i i ~ I 0 i r f ' I'-SI li7ICYPRESS ST I ! I ~ t02 I _ I 1 225 I 12 126 ~ 545fSEQUOIA ST ~ 1 ~ ~ 25 _ ! I~ II 2 1271 S17!SEQUOIA ST ~'u I l I, i 10 ' _ _ ~__ ! I ! 1 ~ 28I G61;HILLTOP DR 1 1 ~ iS ' ' S0 I I I l (29~ 667~1HILLTOP DR I I 175 ~ I 20 I i i _ i 2 1 30 ~ 1433,1486,1492iNDSON \VY i 1 204 ~ __ _ ~ ~ ~ ~ !- ', 1 I3l SS~FIRS7 AVE ~ t j 2D0 ~ __ 60 i5 ' -. -~.3 132 IG8~GOTHAM ST I 1 ~ 160 i j ,I __ i i ~ I~ 33 i 1644GOTHAA4 ST I I, 80 I I i i i 3 ~ 341 1670'GOTHAM ST I i 24 ! ~- I ~___.~ "Install 560-C-3250 Concrete with wire mesh (or driveway. "' Relocate Stop Sign. ~ ''"" 11Yf01 5-5 W LI{ 2EPLACEMENT fY20I2--'013 JYOGS APPENDIX "A" SIDE A Y I ~ ~' ~ ° I F l ~ .~. o N L I I `'> c~ ~ I I~ O y i i ~ 4 t~ I cj- e ~ ADDRESS I p I 3 v, >i y U ~-' f' I - - 3 ~ o3o ~ ~ ~~, ~ I I I I L 'r ~~ V v '~ U! V ICS; , ~I , I ~ 36 ~ i686iGOTHAAI ST 1 1 i 120 I I ~ I} ~ 3 ~ 36 ~ 16921GOTHAM ST ~ ~ 133 ~_ ~ ~' 3 37 ~ f 695`GOTHAM ST ; 1 ~ 254 ~__ ' ~ I - 7~~ 3 ~ 3S ~ 17?9~IGOTHAM ST ~ 1 I 140 ! ~ ~' ~ i I~ 3 j 39 ~ 1735~GOTHAD4 ST ~ i 1 j 132 i '' I~ ~ ! 35 I 1 3 ~ 40 ~ 1736~GOTHAM ST ' 1 ~ 64 I ' I ' ~ 3 ~ 41 ~ 17481GOTHAM ST ~ 1 ~_ i44 ~ . _ I _~___ ~_ i ~ 13 142 I ! 866'; GOTHAM ST ~ I I I ~ 14 I ~ ~ 3 I43~ 1614;1'ALE ST/XAVIER ST SIDE I 1 I ''66 ' ~ ~ ! 40 ~ ~ 1 3 ~ 44I 1774-17801.YALE ST I t I ~ 75 ~ ~ 1 3 I45I 1774!YALE ST ~ II 1 i_ ! 17 ~ I 3 j46~ 1G67~iYale St I I i ~ ~76 ~ 2G !_~ ; . ., i I I ~ I i i 3 47 ~ 160SELMHURST ST I I I 56 I '. i i ; 1 ~ 48 ; 458':CORTE HELENA AVE ! 7 172 ~ i (__ __ 2 1~ ~ I i i, I i49I ~ 75S!MISSION AVE i 1 i . SO ~ i 190 i 336 =-- i i 39 - ' I 1 150 I 399A ~iG ST i ! 1 , ~ 75 ~ I i _ ~ ~ ! 1 i 51 % 's981FOURTH AVE (ON G ST) 1 ! 100 ~ ! i ~ I 1 ~2 I *447!F ST (M FRONT OP Fi[tE STA.1) ~ 1 I GO _I __ i 743 i I 1 i 1 2 153 I **t091 `MONSERATE AVE (ON E NAPLES) 1 I ~ 25 I___ ~ 3 154 ! 1446-14501H ST E I l i ~ lU3 I ': ~ i ~ ~ 3 155 I 1454-I462iH ST E ~ 1 ~ 216 ~ 7? t ,-- -- --I II 3 156 1474tH ST E ~ ~ l i 72 I !_ i i ~I I ., ~ 13 ~ 57 1 1478 ~i H SF' C- ~ 1 ~ 130 ~ I I i i ! _ V 3 j SS I 1480tH 5TE 1 1; SE I 27 11 ISg~ 563 ~FIRS7 AVE I? ~ 140 I I SS i I 2 ! GD 1 1533~!MAX AVE 2 I _ _ ''-6 t i 550 i I _ 2 '! bl ~ 436iMINDROSE- IVY --_ _~I 2 ~ ~ ! f 150 _ ~~ I ~~~ 63 - i I 'CUYAMACA & GU.4TAY ~ 2 ~ ~ `• ; 4S i I! ! - ~ I ~ ~ I20 ~ i < (wi ew co~.n v.. 2 ~G4~ 709. ESLA DR i.2 I ' i5 _ 1_i I ~. ~-nmm~er~T-rn-reic i i 5475 ~ 773 'i 1906 1500 I d39_ 117 ! 'Install 560-C-3250 Concrete with vein mesh for driveway. "" Relocate Stop Sign. Gan 1115'39IJ 5-6 APPENDIX "A" SIDE\V ALK R L• PLACEMENT F1' 2022-2013 J]'O65 SUPPLEMENTAL LIST-ICfunds arc aeailablq these locations maq be added to the scopc of work. ~ c ~ ` ~ ?. ADDRESS ~ ~ I ~ ~ ~ C ~• ~ ~ ~ ~ ~^ . j c C y ~ C5 i~ Lj I ~ ; u o ~' u' V; U 'y ~'. r t l Gi 92i~Kittio•ake to ~' v I hi I i I I 2 ~ 65 ~ 4641E Oxford SI ~ 2 ~ I'-0 ~ ~ ~ ~ : G7 ~ 4TSiE Oxford St i ~ 2 J l00 ~ ~ _ - ~ "; 68 ~ i E H Sr a Terra Del Rey 2 ~ '250 I t ~; b9 '~ IStjMurray St 2 ~ ~ j -- ~ v3 , I i 70 ~ tii!Murray St ' 7 I ` i I 80 ~ ~' i 20 I i 71 ': 34 I H St 2 ~ i ~ 45 r i. 7? 171 ii Hostc}' St ' 2 i 160 ~ I ,__ ` 2 1731, 67?16S3~Anhur Avc ' ? 156 ~ ~ 3G0 4D _ 2 ~ 74 ~ GS2iArthur .4vc ~ ~' 2 ~ 760 I _I 2b i ' 1 ~: 75 5711Founh .4vc I '~ '- I I i 64 i I9 l j 76 i 54iiArizona Sl I ! 2 I f ~ ~ s 1 I 1 1 77 I -- i301Arizona Sr 2 i 80 i ._-. i- __ ~ 1 X78! i24iArizona St _ ? ~ 100 i i_ -_~ i ~ I ! 79 ii2~Arizona St ~ f 2 I 7i I ~''50: 7Sf;Church AVC '' I ? _ i 90 _I- ~ 19 - ~; B I ~ 1206~N Crcckside Dr ~ '- 9(o j j_ -- ~ ' 4 . 8_ i __i {2 W IN Cree}sidc Dr ~ ~ - 46 ~ I 4_83 j 26471Noblc Canyon Rd = 2 I i 360 I_ ~3 ~ 841 18A~E Qucen Amc ? ' S? ~ ~ '_i I_ ~ 3 3ij i 79iQuccrt Anne DrE ~ 7i ' ' j I'--~ ~ ~ -- 2 ; 86 ~', , '-07j01)'mpia Si £ - ? G6 i 1 i20 :. 21 ~~, i _ f 187 i 702 Alpinc Avc (on J 9) ? ~ 200 I I_ Si ' I ' 58) 3115icrm NY E ° ~ I 130 I ' .-~ I I ~ ~ 2 S4' ~ 1376jCckman Avc ? 1 I80 i I I ' ~_~ j 3 ~q0 •. ~ ;Olav Lal:cs Rd (}usl Wesr oCRmgcrs) ? i 100 j_ ! I j 2 ~, 9t jMcdical Ccntcr & E Naplcs (tJ1V Sidc). 2_I_ _80 i ~ __. __._-.--: --. ~ ~ 9~:__ _ 1008~Suncy Dr ~ 3 )) 46 I ~ ~ .- I 14 93 ~, 21411Hamden Dr _- _3 ! - --_-- 60-I ___- i ? 44 i _ 'E Donohoe ~ Aeua Tibia ! 3 ~ I I 400 r t i ?i' ~ _ 31-0~Second Ave __.___~ ' i __r~_ I-__.~_~-.- ---' `` 4 '~ 96 ~, ~ 21il~Blucwatcr Ln 3 I 2ii _I - ~ ~ ~ 4 ~~ 97 ~ 14i6101d !anal Roach Rd___ 3 _f 100 _-_ I ', -- ` _ I_-__--.__. i 2 i 98i ~ __ 772~MYtn Avc ~ ° 3 i 7fi I__ '~ 4 , 99 13i4.13i2!Silvcr Springs llr ~ __ , ~ ~ 1''- ~__ ~--- -_--.~ r '. 3 ; 10Dj 1601Gotham St -v_ _-..- ' ~. _...i2 -i ..____ ~ ~____ ._.__-__;_- i i i01; G6{;Del Mar o , _ 80 ! _-_._ --t - 3 i10?~ --hA>1Cima Det Rcy i '. 3 I i f00 ~___,_. - ~ ~'J03; I216~',IUdson Pry 3 i v ~ i 160 I __._.__ -_- 1 2 ! 104' 733i.1339~~Monserate Ave ', 3 ! I33 ~ !_.__ 1 3 !IOi', 4G61Accro PI 3 j __ '2i i _`__ _. -. _ __.__.___-_.. -__. ___,._.. ,. ~ ~_, oae ~ rif 1Rh 703 2 ins:on can 5-7 ATTACHMENT..... Jy o 65 C[TY ®1'~ CTiULA V9STA ly1SCLCDSiJRS? STAT1;i1RENT Pursuant to Camcii policy 101-01. prior to any action upon matters that ~+'il) require discrctionap' action L)y the Council, Planning Crn)tmission and al! other offcial bodies oFlhc Ci[}', a statement ofdiscbsurc Df ccr(ain o\vncrship or financial interests, payments. or campai~_n contributions for a City of Chula Vista c!cciion must be filed. l'I)c foifo\ving inforn)ation i)rls! be disclosed: 1. List Lhc names df aA persons having a financial interest in Lhc properly Thal is Lhc subject of the application or the contract. e.e., o\ener, applicant, contactor. suUconu'actor, material supplier. Mr~wo ~n~-tu~~c, ,r,tas Pn~tu~i~ ~. If any person" idcntil icd pursuaa( to (I) above is a corporation Dr partnership, 13st the names of all Ind(Vidt181S 1VIt11 & :ii2000 InVCSI!lten( In the t3n$IitC55 ~CO rpDI'atiOn/partnCl"Sittp) Cnht}'. Tt N~ Poe-T\t..a,c~ ~. !f any person°` identified pursuant to (I) .:bout is anon-profit organization or dust, list. the names of any person scn'ing as director of the non-profit organization or as trdstcc or beneficiary or trustor of the trust. ~~~ d- please identify eveq- person, including any agents, employees, consultants, or independent contractors you have assi~~ncd to represent you lrcCore the Citp in this matter. ~~,o _ po~-z two ~1 N ~ ~O'~-T t t-!-- c~ '~o~e~ t~AC.->k~c0 J~-~ 5. t las any person"' associated \vith this contract had any financial dcalin~_s \\'ith .ut official"`b of the Cit}' of Chula Vista as it relates to this contract \vithin the past 12 months? Ves, ND~ 1G I'rujcet 11 Jl'06_ Q:H!n2inctrineb\II PrnjalcU 1'U!'OGiti\SpccsV.l1'QGi Sptcv-Jac 5-8 f f Ycs, briefly describe the nature of the financial interest the ofGcia P~°" may lta.'e in this contract. 1~lavc vat made a contribution of more titan $?50 wi[hin the past hvch~c (!~} months to a cun~cnl mcmbcr of the Chula Vista City Cnwtcii^: No~l'cs _ Ifycs. which Cottncif Incmbcr> Have ynu provided more titan $340 (or att item of equivalent value) to an official'1"' of the City of Chula V ism in the past twch~e (12) months'? (Phis includes being a source of income, mone}~ to retire a legal debt- gift loan, ctcJ Ycs,_„ No ~, If 1'cs. which o(ltciaP"`" and \ehu( was the nature of i(em provided? Sienaturc oCContractor/AppSicant iM ~R-1O POR-l 1 ~~o Print ar Eype name of Coutracfor/Applicani Pn~son is defined ~: any individual, firm, co-parbtcrslzip, joint vcn0.+rc, association, social club, i'ratcrnal organization; co(poration, estate, uvst, receiver, s}'ndicatq any other county. cih•, municipality, district, or other political subdivision, -or an}'othcr group or combinatirnt actin, as a writ. "°^ OF(icial includes, but is not lunited lo: Mayor. Council mcmbcr. Planning Commissioner; Member of a beard, commission, nr committee of Lhc Cily, employee, or staff members. 17 Project !1 Jl'06= Q:\liu~~ interin2\;\II 1'roi«ISV 1'U YOGSS\Spci~sV SOGi Spcc>. Joe 5-9 RESOLUTION NO.2013- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REJECTING TAE BID OF THE FIRST APPARENT LOW BIDDER AS NON-RESPONSIVE, ACCEPTING REMAINING BIDS, AWARDING THE CONTRACT FOR THE "SIDEWALK REPLACEMENT FY2012-2013 AT VARIOUS LOCATIONS IN THE CITY OF CHULA VISTA, CA (JY065S)" PROJECT TO PORTILLO CONCRETE, INC, IN THE AMOUNT OF $115,667, WAIVING COUNCIL POLICY 574-01, AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED $24,333 WHEREAS, the annual Public Works Street Maintenance sidewalk replacement project is funded in the fiscal year 2012-2013 operating budget; and WHEREAS, on February 6, 2013, the Director of Public Works received eight (8) sealed bids for the "Sidewalk Replacement FY2012-2013 at Various Locations (JY065S)" Project; and WHEREAS, the City received bids from eight (8) contractors as follows: CONTRACTOR BID 1 Palm Engineering Construction Company, Inc. -San Diego, CA $113,749.00 2 Portillo Concrete, Inc. -Lemon Grove, CA $115,667.00 3 El Camino Construction and Engineering Corporation -Long Beach, CA $129,938.00 4 Just Construction, Inc. -San Diego, CA $137,992.25 5 Crest Equipment, Inc. - El Cajon, CA $140,249.25 6 Ramona Paving and Construction Corporation -Ramona, CA $145,161.50 7 Tri-Group Construction and Development, Inc. -San Diego, CA $155,097.00 8 HTA Engineering & Construction, Inc. -San Diego, CA $162,227.00 WHEREAS, Staff reviewed the apparent lowest bid submitted by Palm Engineering Construction Company, Inc., and determined that the bid is non-responsive because the Contractor did not include the "Individual, or Co-Partnership, or Corporation letter authorizing capacity(ies) for signature" form in his bid proposal package; and WHEREAS, Staff then reviewed the second lowest bid submitted by Portillo Concrete, Inc. and determined that the bid package is complete, with no errors or omissions; and WHEREAS, the bid submitted by Portillo Concrete, Inc. is below the Engineer's estimate of $127,275 by $11,608 (approximately 9% below the Engineer's estimate); and 5-10 Resolution No. 2013- Page 2 WHEREAS, Portillo Concrete, Inc. has performed similar work for the City satisfactorily; and WHEREAS, in order to approve change orders as necessazy, staff is requesting City Council waive Council Policy No. 574-01; and WHEREAS, the contract amount of $115,667.00 plus the contingencies and remaining funds in the project results in a total construction cost of $140,000, which is budgeted in the Street Maintenance budget; and WHEREAS, sufficient funds are budgeted for staff costs for design and inspections, estimated at $20,000 in the Department of Public Works operating budget. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby reject the bid of the first apparent low bidder as non-responsive, accept remaining bids, and award the contract for this project to Portillo Concrete, Inc. in the amount of $115,667. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby waive Council Policy No. 574-01 and authorize the expenditure of all available contingency funds in an amount not to exceed $24,~~~ Presented by Richard A. Hopkins Director of Public Works 5-11