HomeMy WebLinkAboutReso 2013-016RESOLUTION NO. 2013-016
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS, AWARDING THE
CONTRACT FOR THE "TRAFFIC SIGNAL MODIFICATION
AT THIRD AVENUE AND "K" STREET, [CIP NO. TF376;
FEDERAL PROJECT NO. HSIPL 5203(034)]" PROJECT TO
LEKOS ELECTRIC, INC., IN THE AMOUNT OF $191,294.50,
WAIVING CITY COUNCIL POLICY NO. 574-01 AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED
$38,258.50
WHEREAS, this project is included in the Fiscal Year 2011/2012 Capital Improvement
Program budget to upgrade and modify an existing traffic signal system at the intersection of
Third Avenue and "K" Street. This project is funded under the Highway Safety Improvement
Program (HSIP), Cycle 4 and Traffic Signal funds; and
WHEREAS, on December 19, 2012, the Director of Public Works received seven (7)
sealed bids for the "Traffic Signal Modification at Third Avenue and "K" Street [CIP No.
TF376; Federal Project No. HSIPL 5203(034)] Project;" and
WHEREAS, the Director of Public Works received seven (7) bids as follows:
CONTRACTOR
BID AMOUNT
(At Bid Opening) BID AMOUNT
(Corrected for
Math Errors)
1 Lekos Electric, Inc. - El Cajon, CA $191,294.50 No Math Errors
2 T&M Electric, Inc. dba Perry Electric -Santee,
CA $194,347.50 No Math Errors
3 Flatiron Electric Group Inc. -Firestone, CO $210,851 * $195,114
4 Select Electric, Inc. -Spring Valley, CA $198,525 No Math Errors
5 DBX, Inc. -Temecula, CA $206,957.50 No Math Errors
6 PTM General Engineering Services Inc.-
Riverside, CA $221,664* $221,910
7 Siemens Industry Inc. -Buffalo Grove, IL $226,402 No Math Errors
*Corrected total
Resolution No. 2013-016
Page No. 2
WHEREAS, the italicized bid amount shown for Flatiron Electrical Group, Inc. and PTM
General Engineering Services Inc. are corrected grand total bids that were incorrectly summed at
the time of bid opening. The corrected bids after accounting for mathematical errors aze
$195,114 for Flatiron and $221,910 for PTM. The errors did not affect the outcome of bid
opening; however, it did affect the ranks of the second and third lowest bidders; and
WHEREAS, the low bid submitted by Lekos Electric, Inc. is below the Engineer's
estimate of $208,800 by $17,505.50, or approximately 8.4%; and
WHEREAS, Lekos Electric, Inc: has installed similaz traffic signal projects in the City
with satisfactory performance; and
WHEREAS, project funding source (Federal Highway Administration Funds) requires
bidders to make good faith efforts in utilizing DBE's (Disadvantaged Business Enterprises), the
DBE goal for this project is 10.7%; and
WHEREAS, although the goal was not met (Lekos achieved only 3.5% DBE
participation), staff believes that the apparent low bidder documented an adequate good faith
effort as contained in 49 CFR Part 26, Appendix A and took the reasonable steps in achieving the
project's DBE goal; and
WHEREAS, staff reviewed the contractor's bid package and detennined that the
contractor complied with the federal requirements and the bid package is complete, with no
errors or omissions, and recommends awarding the contract to Lekos Electric, Inc. in the amount
of $191,294.50; and
WHEREAS, in order to approve change orders as necessary, staff is requesting City
Council waive Council Policy No. 574-01.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and awazds a contract for the "Traffic Signa] Modification at Third
Avenue and "K" Street [CIP No. TF376, Federal Project No. HSIPL 5203 (034)]" Project to
Lekos Electric, Inc. in the amount of $191,294.50.
BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does
hereby waive Council Policy No. 574-01 and authorize the Director of Public Works to approve
change orders, as necessazy, and expend all available contingency funds in an amount not to
exceed $38,258.50.
Presented by
Richard opki
Director of Public orks
Approved as to form by
Gl n R oogins
Ci A ey ~_~
Resolution No. 2013-016
Page No. 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
Califomia, this 12th day of February 2013 by the following vote:
AYES: Councilmembers: Aguilaz, Bensoussan, Ramirez, Salas and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
~~
Cheryl Cox, 1\ yor
ATTEST:
Donna R. Norris, C C, City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2013-016 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 12th day of Februazy 2013.
Executed this 12th day of February 2013.
Donna R. Norris, MC, City Clerk