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Home My WebLink About2012/12/11 Item 11~~~~-~ •. CITY COUNCIL AGENDA STATEMENT •-~--'` '~~ ~'~ wri ,~ ~~ CITY OF CHUTAVISfA 12/11/12, Item 'ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING $586,300 OF HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 5 GRANT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ESTABLISHING A NEW CIP, PROJECT STL394 FOR MOSS STREET CORRIDOR IMPROVEMENTS BETWEEN THIRD AND FOURTH AVENUES; AMENDING CIP PROJECT NAME FOR TF382 TO "TRAFFIC SIGNAL MODIFICATIONS AT THE INTERSECTIONS OF THIRD AVENUE/"J" STREET AND THIRD AVENUE/ NAPLES STREET"; AMENDING THE FY 2012/2013 CIP PROGRAM BUDGET AND APPROPRIATING TO THE OTHER TRANSPORTATION PROGRAMS FUND $267,800 FOR STL394 AND $318,500 FOR TF382 IN HSIP FUNDS; TRANSFERRING $26,780 IN TRANSNET FUNDS FROM CIP TF382 TO CIP STL394; AND FURTHER REDUCING TRANSNET FUNDING IN CIP TF382 BY $191,370 ~~ ~~~• SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ASSISTANT DIRECTOR OF ENGINEERING ~~ EREVIEWED BY: CITY MANAGER ASSISTANT CITY ANAGER 4/STHS VOTE: YES ® NO ^ SUMMARY On April 23, 2012, Caltrans announced a combined call for Highway Safety Improvement Program (HSIP) and HSIP and High Risk Rural Roads (HR3) Program R3 projects based upon anticipated federal safety funding in the upcoming 2013 FSTIP starting in October 2012. On July 10, 2012, by Resolution 2012-137, Council authorized staff to submit applications for two projects. The State recently notified staff that the City has been awarded two grants totaling $586,300 for Moss Street corridor improvements between Third and Fourth Avenues Project, and Traffic Signal Modifications at the intersections of Third Avenue/"J" Street and Third Avenue/ Naples Street Project. 11-1 12/11//12, Item ~~ Page 2 of 4 ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed action, consisting of the acceptance and appropriation of State grant funds for two city projects for compliance with the California Environmental Quality Act (CEQA) and has determined that said action qualifies for a Class 3 categorical exemption pursuant to Section 15303 [New Construction or Conversion of Small Structures] of the State CEQA Guidelines because the projects consist of installation of minor new street improvements within existing street right-of--way including the upgrade and modifying of two existing traffic signals with ancillazy improvements. Thus no further environmental review is required. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Section 1401 of the Safe, Accountable, Flexible, Efficient, Transportation, and Equity Act - Legacy for Users (SAFETEA-LU) amended Section 148 of Title 23 to create a new, core Highway Safety Improvement Program (HSIP). Additionally, SAFETEA-LU introduced a new set-aside provision known as the High Risk Rural Roads (HR3) Program, codified as 23 U.S.C. §148(f). On April 23, 2012, Caltrans announced a combined call for HSIP and HR3 projects based upon anticipated approximately $100 million for HSIP and $15 million for HR3 in their respective 4 year plans. On July 10, 2012, Council approved Resolution 2010-163 (Attachment # 1), which authorized staff to submit grant applications for HSIP Grant Program funding for improvements for two projects. Individual CIP projects were not created at that time; since it was not known which projects would receive grant funding. However, it was recommended that the matching funds would be provided from the City's TransNet allocation. The Director of Public Works received a letter from Caltrans dated October 26, 2012 (Attachment # 2), stating that the City of Chula Vista had been awazded a total amount of $586,300 in HSIP funds out of the FY 2012/2013 allocation for the following two projects: Project No. 1 (STL394) Moss Street corridor improvements between Third Avenue & Fourth Avenue (300 block). The $300,000 project scope consists of upgrading the traffic signals to provide for the installation of protected left turn lane phasing at the intersection of Third Avenue/Moss Street, traffic signal pedestrian improvements at Fourth Avenue/Moss Street intersection, and the installation of missing sidewalks within project limit. The project location is along Moss Street between Third Avenue and Fourth Avenue (300 block), that lacks sidewalks, curb and gutters, and ADA compliant pedestrian ramps. Also, the work consists of installing Portland Cement Concrete monolithic curb, gutter, and sidewalks, ADA pedestrian ramps, asphalt concrete pavement, and other miscellaneous items of work necessary for the project. This project will 11-2 12/11//12, Item ~~ Page 3 of 4 serve Harborside and Rice Elementary Schools, Chula Vista Adult School, and the single and multi residential properties along both sides of Moss Street. There is approximately 400 L.F. of work needed along the north side of this block. The Moss Street corridor was rated as priority #21 of the top 30 priority corridors recommended for pedestrian improvements under the City Adopted "2010 Pedestrian Master Plan". The awarded grant amount for this project is $267,800 (90%). The grant also requires a local match of 10 percent for total amount of $26,780 (10%), which will come from TransNet Funds transferred from CIP TF382. Project No. 2 (TF382) Traffic Signal Modifications at the intersections of Third Avenue/"J" Street & Third Avenue/ Naples Street. This $355,000 project is to upgrade and modify two existing traffic signals at the intersections of Third Avenue /"J" Street and Third Avenue/Naples Street. The proposed protected left-turn only phase movement is targeted at reducing the frequency of collisions resulting from conflicts associated with left-turn maneuvers and opposing through vehicles. Also, as part of the improvement is the installation of ADA compliant push buttons with 4-part crossing instruction signs, installation of loop detectors, re-wiring the intersection, minor sidewalk improvements, construction of ADA compliant pedestrian ramps, enhanced re-striping and signage, and other required traffic control devices. The awarded grant amount for this project is $318,500 (90%). The grant also requires a local match of 10 percent for total amount of $31,850 (10%), which is coming from TransNet Funds already budgeted in the CIP. There is $191,370 in TransNet funds remaining in CIP Project TF382 that will be programmed and appropriated in FY 2013/2014 as part of the CIP process. On December 4`h, Council approved an amendment to the TransNet Regional Transportation Improvement Plan (RTIP) that authorized the TransNet revisions to some City CIP projects, but it is necessary to accept the HSIP funds and program these grant funds into the current year CIP Program. A condition of the grant is that work commences within 6 months of the authorization to proceed. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties that are the subject of this action. Staff is not independently aware, nor has staff been infomted by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT There is no direct fiscal impact to the City General Fund as project and staff costs are covered by a combination of HSIP grant funds and TransNet Funds. 11-3 12/11//12, Item // Page 4 of 4 ONGOING FISCAL IMPACT There is no ongoing fiscal impact at this time. The improvements will require only routine City maintenance. ATTACHMENTS 1. Resolution No. 2012-137 dated July 10, 2012 2. Caltrans HSIP letter from Caltrans dated October 26, 2012 3. TF382 CIP Detail Sheet Prepared by: Muna Cuthbert, Senior Civil Engineer, Public Works-Engineering J: IEngineerUGENDAICAS2012112-11-121Accepfing Cycle S NSIP GRANT AGENDA REPORTrevised.doc 11-4 ATTACHMENT RESOLUTION NO. 2012-137 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING SUBMITTAL OF FEDERAL FISCAL YEAR 2012/2013 HIGHWAY SAFETY IMPROVEMENT PROGRAM CYCLE 5 GRANT APPLICATIONS AND COMMITTING MATCHING FUNDS THEREFOR WHEREAS, Section 1401 of the Safe, Accountable, Flexible, Efficient, Transportation, and Equity Act -Legacy for Users (SAFETEA-LU) amended Section 148 of Title 23 to create a new, core Highway Safety Improvement Program (HSIP); and WHEREAS, on April 23, 2012, Caltrans announced a call for HSIP projects based upon anticipated Federal safety funding in the 2012/2013 Federal Fiscal Yeaz (FFY} which began October 2012; and WHEREAS, this call for projects is through its competitive Highway Safety Improvement Program (HSIP) grant program; and WHEREAS, Caltrans expects the HSIP Cycle 5 funding apportioned to local agencies to be approximately $100 million; and WHEREAS, for a project to be eligible a specific problem must be identified for correction and the proposed countermeasure must correct or substantially improve the condition; and WHEREAS, City staff recommends applying for HSIP grant funds and has identified the following two different types of projects: • Modify an existing traffic signal at an intersection and install missing infrastructure, such as sidewalks, curbs, gutters and pedestrian ramps • Modify an existing traffic signal at an intersection to reduce the accident rate; and WHEREAS, the projects aze: 1. Moss Street corridor improvements between Third and Fourth Avenues. 2. Traffic Signal Modifications at the intersections of Third Avenue/"J" Street and Third Avenue/Naples Street. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize submittal of Federal Fiscal Yeaz 2012/2013 Highway Safety Improvement Program Cycle 5 grant applications and commit matching funds therefor. 11-5 Resolution No.2012-137 Page No. 2 Presented by Approved as to form by 'chazd A. op ' s len oogins Director of Pub is Works Atto y PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 10th day of July 2012 by the following vote; AYES: Councilmembers: Bensoussan, Castaneda, Ramirez and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: Aguilaz I 7 Cheryl Cox, or ATTEST: Donna R. Norris, CMC, City Clerk STATE OF CALIFORNIA COUNTY OF SAN DIEGO CITY OF CHULA VISTA I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2012-137 was duly passed, approved, and adopted by the City Council at a regulaz meeting of the Chula Vista City Council held on the 10th day of July 2012. Executed this 10th day of July 2012. ~~ ~ e~~ Donna R. Norris, MC, City Clerk 11-6 STATE OF CALIFORNIA-RUSMESS TRANSPORTATION AND HOUSING AGENCY EDMUND O. GROWN Jr. Governor i~EPARTMENT OF TRANSPORTATION rict 1 I Local Assistance ~,v50 Taylor Street, MS 124 San Diego, CA 92110 PHONE (619) 275-3756 FAX (619)220-5432 TDD 711 October 26, 2012 Mr. Richard A. Hopkins Director of Public Works City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 Dear Mr. Hopkins: ATTACHMENT Z : ~~ ~~ . `: Flet )pow' power! Be energy e~cient! Congratulations! The following projects the City of Chula Vista (City) submitted for Highway Safety Improvement Program (HSIP) funding have been selected for implementation: 1) Project Description: Upgrade traffic signals; modify protected left-turn phasing; install push buttons, signs, striping, and safety lighting; construct curb ramps Project Location: Third Avenue/"7" Street; Third AvenuelIv'aples Street Total Project Cost: $355,000 Federal Funds: $318,>00 2) Project Description: Install protected lefr-turn phasing and pedestrian improvements; construct sidewalks Project Location: Moss Street between Third Avenue and Fourth Avenue Total Project Cost: $300,000 Federal Funds: $267,800 To view the complete statewide project listing, please visit the HSIP website at: http:/iwww.dot. ca.gov/hq/LocalPrograms/HSIP/prev_cycle_results.htm 221 projects were se]ected from a candidate pool of 276 applications. The selected HSIP and High Risk Rural Roads (HR3) projects, totaling $111 million, will utilize the available HSIP programming capacity in the 2013 Federal Statewide Transportation Improvement Plan (FSTIP). All projects competed on the basis of their Benefit Cost Ratio. With this notification that the City's projects have been approved for HSIP/HR3 funding; Caltrans now expects the City to expedite the delivery of these safety projects wherever practical. 11-7 "Calrrans improves mobility across C'ali/amia" Mr. Richard A. Hopkins Director of Public Worlcs October 26, 2012 Page 2 For all HSIP and HR3 projects, Caltrans requires agencies to meet delivery deadlines for three key milestones. The three milestones and delivery deadlines are as follows: 1. Request for Authorization to Proceed with Preliminary Engineering (PE) within 6 months after the project is amended into the FSTIP. Note: For agencies that do not need an Authorization to Proceed >nrith PE because they are not using federal funds for this phase, the agency will only be held to requesting Construction Authorization within 30 months after the project is amended into the FSTIP. 2. Request for Authorization to Proceed with Construction (CON) within 30 months (2 '/z years) after the project is amended into the FSTIP. 3. Complete constriction and close out project within 54 months (4 '/z years) after the project is aniended into the FSTIP. Caltrans will track the delivery of these selected HSIP and HR3 projects and prepare a quarterly report showing the delivery performance of each project. The quarterly report link is: http://www. dot.ca.gov/hq/LocalPrograms/HSIP/delivery_status.htm Projects that miss milestones per the HSIP/HR3 guidelines will be flagged in these reports. Caltrans will not accept HSIP/HR3 applications from agencies that have flagged projects during future open `call for projects' cycles. Caltrans reserves the right to re-program the unobligated federal funds for projects that do not meet these delivery milestone requirements and become flagged. Any unobligated federal funds may be re-programmed to outside of the active 4-year element of the FSTIP. By reserving the right to re-program the unobligated federal funds for projects that do not meet the delivery requirements, Caltrans expects to maintain programming flexibility for our safety programs and effectively manage the programming capacity. Iu addition, airy agency that has not initiated their project by the first milestone date will be required to submit status and justification for the project to remain in the program. These updated Project Delivery Requirements have been posted at the delivery status website referenced above. ,- The San Diego Association of Governments (SANDAG) will be informed of each project being approved for funding. Caltrans Headquarters staff will work with SANDAG to include each project in their next FSTIP Amendment. immediately after the FSTIP Amendment has been approved by the Federal Highway Administration (FHWA), the City will be notified of its approval and may then submit a request for authorization (RFA) to begin reimbursable work on the project in accordance with federal-aid project implementation procedures. 11-8 "Caltrarss improves mobiliq~ across Californin Mr. Richard A_ Hopkins Director of Public Works October 26, 2012 Page 3 The City is encouraged to complete non-reimbursable activities and prepare documents required for the initial RFA to proceed with PE, ROW, or CON, whichever phase is appropriate for the project. These efforts can and should begin now in anticipation of the City's projects being approved in the FSTIP. Please contact Erwin Isidro at (619) 220-5309, or at erwin_isidro@dot.ca.gov, to arrange for an on-site field review to evaluate and assess the entire scope of the safety projects. Afield review form can be found in the Local Assistance Procedures Manual or at the Local Programs website: http://www.dot.ca.gov/hq/LocalPrograms/lam/lapm.htm. Given that HSIP/HR3 safety projects are lump-sum programmed in the FSTIP, it can be expected that one or more phases of a project's delivery schedule will not match the FFY in the FSTIP. When this occurs, local agencies will use the Expedited Project Selection Procedure (EPSP) in conjunction with their RFA. More information on when local agencies are expected to use EPSP on HISP/HR3 projects and the procedures to follow can be found at the above. referenced webpage for the HSIP delivery requirements. If you have any questions, please feel free to contact Wei Xia, Local Programs Engineer, at (619) 278-3734, or at Wei_Xia~dot.ca.gov. Sincerely, ERWIN GOJUANGCO Chief, Local Programs ca Sookyung Kim, Financial Programming Manager, SANDAG William S. Va11e, City Engineer, City of Chula Vista Frank Rivera, Principal Civil Engineer, City of Chula Vista Muna Cuthbert, Senior Civil Engineer, City of Chula Vista 11-9 "Calb'aivs improves nmbiliq~ across Cal forma" ~Lllf c~,ra~ '~`CHUtAVIST~ City of Chula Vista 2012/13-2016/17 Capital Improvement Program Project Description Report ~ 1 ,~;+nv._.~5-, hkdr?f~. ^ `4s.=d a _., _:___ .~~.r ~ ,. ~_a .. ~.--.: ~ __.._ .. -_ Project Location: Third Avenue and Naples Street Intersection ~ r ~ ~ ,: ' ` vi r ~ b"~ ' y Department Responsible: Engineering .. } ire, ~" 1 ~ 1 ~J't ` ~ 1t 1r t u+y . ~ i ~ ` i ~x a c 8 Project Intents: Level of Service s y ~ k `x ' t ._-~ 4 1 4-' \ Project Descri tion: Modification of the Traffic Signal at Third Avenue and Naples Street. Project provides for protected _ ` ~ ~ ~ / as ~. `-~~ 4G'~ w t }ti t;~ ~ ` s F~ p left-turn signal phasing and ADA pedestrian facilities at all legs of the intersection. Project is warranted i ~" ~ "~ v +' Y per traffic warrant data and accident data. This project is lis[cd in: R"fIP PY13, CHV60 (Congestion ~ ~ s`~'iY ' ~ ~ ~ "' r ~ Relied. ~ Location Description Ius[ification: Modifications will allow motorists to safely maneuver left corns into the intersection during a protective phase thereby enhancing traffic safety, reducing broadside accidents, potentially decreasing delays and improving air quality. 'total Estimated Cost: $250,000 Estimated Operation and g0 Project Type: Traffic Maintenance Cost: r O ~` t'~~~-'~~ _. .# ~~ r. lam` ~~;~.>~$ourc _. aOf Funding _ seu,a* . g~~ . 1;". . Fund No Fund Name Previous F~20,12(~,~ 2013/14 2014/15 2015/16 2016/17 Future 22500 Traffic Signal $0 ?_~~ -~- b-`. $0 $0 $0 $0 $0 22700 TransNet $0 v.~_ ~$25Q DO _'.. $0 $0 $0 $0 $0 m 39 ~a ( w RESOLUTION 2012- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING $586,300 OF HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 5 GRANT FUNDS WHEREAS, on April 23, 2012, Caltrans announced a combined call for Highway Safety Improvement Program (HSIP) and High Risk Rural Roads (HR3) Program R3 projects based upon anticipated federal safety funding in the upcoming 2013 FSTIP starting in October 2012; and WHEREAS, on July 10, 2012, by Resolution 2012-137, Council authorized staff to submit applications for two projects "Moss Street corridor improvements between Third and Fourth Avenues Project", and "Traffic Signal Modifications at the- intersections of Third Avenue/"J" Street and Third Avenue/ Naples Street Project"; and WHEREAS, on October 26, 2012 the State notified staff that the City has been awazded two grants totaling $586,300 for Moss Street corridor improvements between Third and Fourth Avenues Project, and Traffic Signal Modifications at the intersections of Third Avenue/"J" Street and Third Avenue/ Naples Street Project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept $586,300 in Highway Safety Improvement Program (HSIP) Cycle 5 Grant funds. Presented by Richard A. Hopkins Director of Public Works 11-11 RESOLUTION 2012- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ESTABLISHING A NEW CIP, PROJECT STL394 FOR MOSS STREET CORRIDOR IMPROVEMENTS BETWEEN THIRD AND FOURTH AVENUES; AMENDING CIP PROJECT NAME FOR TF382 TO "TRAFFIC SIGNAL MODIFICATIONS AT THE INTERSECTIONS OF THIRD AVENUE/"J" STREET AND THIRD AVENUE/ NAPLES STREET"; AMENDING THE FY 2012/2013 CIP PROGRAM BUDGET AND APPROPRIATING TO THE OTHER TRANSPORTATION PROGRAMS FUND $267,800 FOR STL394 AND $318,500 FOR TF382 IN HSIP FUNDS; TRANSFERRING $26,780 IN TRANSNET FUNDS FROM CIP TF382 TO CIP STL394; AND FURTHER .REDUCING TRANSNET FUNDING IN CIP TF382 BY $191,370 WHEREAS, on Apri123, 2012, Caltrans announced a combined call for Highway Safety Improvement Program (HSIP) and High Risk Rural Roads (HR3) Program R3 projects based upon anticipated federal safety funding in the upcoming 2013 FSTIP starting in October 2012; and WHEREAS, on July 10, 2012, by Resolution 2012-137, Council authorized staff to submit applications for two projects "Moss Street corridor improvements between Third and Fourth Avenues Project", and "Traffic Signal Modifications at the intersections of Third Avenue/"J" Street and Third Avenue/ Naples Street Project"; and WHEREAS, on October 26, 2012, the State notified staff that the City has been awarded two grants for two projects totaling $586,300: 1) Moss Street corridor improvements between Third and Fourth Avenues Project for $267,800 in total grant, and 2) Traffic Signal Modifications at the intersections of Third Avenue/"J" Street and Third Avenue/ Naples Street Project for $318,500 in total grant. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby establish a new CIP, project STL394 for Moss Street corridor improvements between Third and Fourth Avenues; amend CIP project name for TF382 to "Traffic Signal Modifications at the intersections of Third Avenue/"J" street and Third Avenue/Naples Street"; amend the FY 2012/2013 CIP program budget and appropriate HSIP Funds to the Other Transportation Programs Fund in the amount of $267,800 for STL394 and $318,500 for TF382; transfer $26,780 in TransNet Funds from CIP TF382 to CIP STL394; and further reducing TransNet funding in CIP TF382 by $191,370. Presented by Richard A. Hopkins Director of Public Works 11-12